Office Manager

KGNA Solutions seeks an Office Manager for a growing, non-corporate, family-owned business environment supporting a construction/manufacturing enterprise.  Business operations are seasonal, with a two-month “slow season.”  As such, we are looking for the right person who would prefer working a job that offers some “me time”! 
From the CEO/Owner…
We are committed to delivering high-quality service and exceptional products to our clients. When we interact with our clients, we want to make a great first impression in front of and behind the scenes, which can only happen with the help and commitment of our team. Our continued success depends on great people understanding and delivering our service philosophies.
Job Overview

• In this position, you will work full-time hours from March through December, working roughly ten months out of the year full-time and part-time January and February, the “slow season”. If you like to travel, take extended vacations, or just want some downtime, we will work to accommodate a work arrangement that meets your needs during the “slow season.”  
• The work environment is casual; jeans & sneakers are standard office attire.
• Office hours are 8:30 - 5:00 M-F. This schedule can be flexible to a point based on your individual needs. The workload may sometimes require the Office Manager to work beyond “regular” office hours as determined by business necessity.
• The salary range for the role is $23 - $28 per hour, with the opportunity to occasionally work some overtime.
• A simple IRA is offered on day one with a company contribution and up to 40 hours of paid annual sick time.
• The business is located in Lockport in the town of Pendleton.  

The Office Manager will demonstrate expertise in Accounts Payable and Accounts Receivable, Payroll, and QuickBooks (desktop & online), emphasizing skills in managing multiple revenue centers. The Office Manager will be responsible for P&L reconciliation and will produce financial reports as requested.
The Office Manager will be an expert in customer service and ensure the highest level of client/guest satisfaction is achieved daily. 
MAJOR RESPONSIBILITIES

• Ensure the financial integrity of all P&L statements by supporting systems that properly track expenses and revenues that are categorized, coded, and posted through the accounting process.
• Oversees general supplies purchases. Performs or oversees budgetary monitoring of purchases.
• Maintain accounting and human resources files.
• Provide primary coverage of main phone line(s).
• Maintain office equipment and order office supplies.
• Assist with meeting preparation and set-up for internal and external meetings.
• Process incoming and outgoing mail daily.
• Provide efficient and professional service at an appropriate level to meet or exceed internal and external client’s needs.
• Assist in creating annual sales and revenue goals and provide quarterly updates, revisions, and modifications to revenue projections as necessary.
• All revenues, cash, credit, or checks are properly deposited, accounted for, and deposited into the Company’s operating bank account.
• Manage all communications to internal/external clients and stakeholders promptly and effectively.
• Complete all required paperwork on a timely basis. 

The preceding list of major responsibilities describes only those essential job functions considered important in accomplishing the purpose of this job. It is not meant to include all job functions. Other duties include:
SKILLS, KNOWLEDGE & ABILITIES

• Exceptional organizational skills and attention to detail while working in an environment that requires flexibility and embracing a workplace where no two days are the same.
• Strong communication, presentation, and writing skills.
• Ability to communicate effectively with all levels of management.
• Ability to be self-lead and take initiative in a fast-paced, dynamic environment.
• Ability to multitask and prioritize effectively.
• Passion for providing excellent service and quality.
• Ability to work with the leadership team to develop annual revenue goals and sales forecasts.
• Experience with job costing/project tracking

Thank you for your interest in this role. We look forward to speaking with you in greater detail should your skill set and experience match the role! 
KGNA Solutions supports EOE practices.  
 

3eydllPFS6