Office Manager

Position Overview:

We are seeking a highly organized and proactive Office Manager to join our team. As the Office Manager, you will play a crucial role in ensuring the smooth and efficient operation of our office, supporting both our in-person and remote workforce. This position offers the opportunity to be part of a collaborative team and contribute to the success and growth of our firm.

Responsibilities:

- Oversee day-to-day office operations and ensure a professional and welcoming environment for clients, visitors, and staff.

- Manage office facilities, including coordinating maintenance, repairs, and supplies procurement.

- Handle invoice tracking and create monthly invoice reports, ensuring accuracy and timely processing.

- Generate lead reports and assist in tracking client leads for the legal team.

- Implement and maintain office policies and procedures to streamline processes and enhance efficiency.

- Supervise administrative staff, providing guidance, training, and support as needed.

- Serve as the primary point of contact for internal and external inquiries, routing communications appropriately.

- Coordinate scheduling and logistics for meetings, appointments, and events, both in-person and virtual.

- Assist with HR functions such as onboarding new employees, managing employee records, and facilitating performance evaluations.

- Assist with budgeting and financial management

- Ensure compliance with all applicable laws and regulations

- Handle confidential information with discretion and professionalism.

- Collaborate with senior management to identify areas for improvement and implement solutions to enhance office productivity and effectiveness.

- Support special projects and initiatives as assigned by senior leadership.

Qualifications:

- Associate's degree or higher in business administration, human resources, or a related field preferred.

- Proven experience in office management or a similar role, preferably in a legal or professional services setting.

- Strong organizational skills with the ability to multitask and prioritize effectively in a fast-paced environment.

- Excellent communication and interpersonal skills, with the ability to interact professionally with individuals at all levels.

- Proficiency in Microsoft Office Suite, G-Suite, Adobe, and other relevant software applications.

- Experience with virtual meeting platforms and remote collaboration tools.

- Familiarity with basic HR functions and employment laws.

- Demonstrated leadership abilities with a proactive and solution-oriented approach.

- High level of discretion and integrity when handling sensitive information.

- Ability to adapt to changing priorities and work independently with minimal supervision.

- Flexibility to work in a hybrid office environment, both onsite and remotely, as needed.

Benefits:

- Competitive salary commensurate with experience

- Comprehensive benefits package, including PTO, sick time, bereavement time, and optional retirement savings plan

- Flexible work arrangements, including remote work options

- Professional development opportunities and assistance

- Collaborative and inclusive work culture

Job Type: Full-time

Pay: $19.00 - $25.00 per hour

Expected hours: 40 per week

Benefits:

• Paid time off
• Professional development assistance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Ability to Relocate:

• Fort Lauderdale, FL 33301: Relocate before starting work (Required)

Work Location: Hybrid remote in Fort Lauderdale, FL 33301