Address
Form of work
SalaryDuties:
- Greet and welcome guests in a professional and friendly manner
- Answer and direct phone calls to the appropriate department or individual
- Manage incoming and outgoing mail, packages, and deliveries
- Maintain a clean and organized reception area and work room
- Provide administrative support to various departments as needed, including drafting correspondence
- Manage office and printer supplies inventory
- Point of contact for all office machines, including postage meter, networked printer, and wide-format printer
- Assist with preparing marketing materials, including demographic reports and spreadsheets data collection, convention preparation, scanning blueprints/floorplans, printing brochures/handouts as requested
- Print, collate, and bind client presentation books, providing tabs, covers, and table of contents
- Collect receipts and match with charges on credit card statements; allocate credit card charges by category
- Manage listing agreement expiration dates and alert sales agents of expiring agreements
- Order business cards, creating new business cards if necessary
- Adding new contacts to HubSpot and/or editing current contact information
- Meeting/event registrations and/make hotel and air travel accommodations.
Experience/Requirements:
- Bachelor’s degree preferred but not required
- Previous experience as a receptionist or administrative assistant a plus but not required
- Excellent organizational skills with the ability to multitask and prioritize tasks effectively
- Proficient in using office equipment such as computers, printers, scanners, and phone systems
- Strong attention to detail for proofreading documents and maintaining accurate records
- Excellent phone etiquette and communication skills, both verbal and written
- Attention to detail and accuracy in all work performed
- Ability to maintain confidentiality of sensitive information
Experience:
- Microsoft Office: 2 years (Preferred)
- Customer service: 2 years (Preferred)
Work Location: In person
Annual Salary: $42,000 plus semi annual bonuses
This position offers an opportunity to work in a professional office environment with a supportive team. If you are organized, detail-oriented, and enjoy providing excellent customer service, we encourage you to apply.
Please submit your resume along with a cover letter highlighting your relevant experience to be considered for this position.
Job Type: Full-time
Pay: $42,000.00 per year
Benefits:
- 401(k)
- Health insurance
- Paid time off
Schedule:
- 8 hour shift
- Monday to Friday
Work Location: In person
