Office Coordinator

Hennepin Avenue United Methodist Church is a vital, urban church that is committed to inclusion of all people. Our mission is to make disciples of Jesus Christ for the transformation of the world. Our vision is to grow in our love of God and neighbor, welcome new people and heal a broken world. Our Core Practices are: passionate worship, intentional faith development, radical hospitality, risk-taking mission and service, and extravagant generosity.

STATUS:Full time, hourly with benefits

PURPOSE OF POSITION:

Assist clergy and program directors with administrative work in alignment with values, mission, vision, and core practices.

Coordinating Receptionist:

• Hire, train, supervise and support reception and office assistants
• Schedule support staff and volunteers

Support:

• Manage appointment calendars/schedules for clergy, redirecting appointments that can be appropriately handled by other staff
• Review and prioritize calls for clergy and directors, and manage correspondence for clergy as directed
• Assist with meeting preparations and event planning
• Prepare agendas and minutes for Weekly Huddle meetings and all Staff meetings
• Organize and oversee bulk mailings with the staff person generating the mailing

Administrative:

• Assist with creating annual budgets for office expenses and manage the budget for office supplies, equipment, and office staffing
• Manage the software applications of the phone and voicemail system and Google Groups
• Oversee printing of Sunday worship documents including: Scripts, bulletins, welcome sheets, etc.
• Create process and oversee maintaining records of all minutes for administrative committees (except Staff Parish Relations)

Data Management:

• Develop and oversee processes for membership database
• Maintain data records ensuring they are accurate, complete and accessible
• Record Sunday attendance and produce visitors reports

Skills and requirements:

• Bachelor’s degree preferred with 3-5 years of experience as senior level administrative assistant, or 5+ years of senior level administrative assistant experience
• Strong written and verbal communication skills including excellent phone skills
• Warm, personable and able to welcome guests with radical hospitality
• Highly organized and self-motivated and able to work with a team
• Ability to create, document and manage projects from conception to solution on time and within budget
• Ability to create systems that increase efficiency and productivity while reducing costs
• Ability to manage staff and operational activity in a calm and effective manner, maintaining confidentiality and discretion
• Demonstrated proficiency with Microsoft Office and Google Suites
• Experience using and managing a database, church management databases ACS or Realm a plus
• Ability to lift 25 pounds

BENEFITS:

• 401(k)
• 401(k) matching
• Flexible schedule
• Health insurance
• Paid time off

CONTACT:

Interested applicants are invited to submit a letter of interest and resume to jobs@haumc.org for consideration.