Office Assistant

CornerStone Staffing has partnered with the City of Dallas and is seeking an Office Assistant for the Procurement department.

If you have experience supporting a team we want to hear from you!

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Job Title: Office Assistant

Location: Dallas, TX

Schedule: Monday - Friday 8am-5pm

Pay: $17.82/hour

Responsibilities:

The Office of Procurement Services' Express Business Center (EBC) provides reprographic services, daily U.S Postal mail services and other services to City Departments and the public. The EBC is also responsible for reviewing, reconciling and processing bill payments the office supply contract, processing chargeback and vendor payments.

• Performs clerical, bookkeeping, mail processing, payment processing, secretarial duties, and operation of office and related equipment.

• Performs a variety of office support duties including completing forms, maintaining logs, collecting money, preparing cash reports, and compiling and organizing data to facilitate routine paperwork processing; supports other Office Assistants and provides expertise in challenging situations.

• Performs receptionist activities and communicates with a wide variety of people in person and by telephone including citizens, employees, agencies, other city departments, and vendors to provide information and direction; demonstrates excellent customer service skills.

• Performs secretarial and clerical duties to support a manager or group of managers; answers telephone, takes messages, and schedules appointments.

• Prepares, reviews, and proofreads correspondence, memos and reports to be signed by the supervisor to ensure accuracy; reviews, edits, and updates information and documents as needed; conducts training and development for newer Office Assistants to ensure efficiency and accuracy of work.

• Performs a wide variety of office activities such as processing payment invoices, maintaining filing systems, tracking deadlines, attending meetings and taking minutes, making travel arrangements, processing mail, preparing payroll, handling petty cash and data entry to assist with office operations.

• Sorts, orders, and distributes all incoming inter-office and U.S. mail and processes all outgoing mail; picks up and/or delivers inter-office and outgoing mail at different city locations to ensure prompt mail distribution; sorts inter-office and incoming U.S. mail; operates reproduction equipment to make copies for those requesting copy services.

• Performs any and all other work as needed or assigned

• Other duties as assigned

Job Requirements

• Familiar with Word, Excel, and Publisher

• Requires lifting (up to 50 lbs.)

• Communicating effectively verbally and in writing

• HS Diploma or GED required

Application Process Includes:

• Skills Testing

• Drug Testing

• Background Check

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