Facilities Assistant, Corporate Office

We are Invited.

At Invited Clubs , work feels like play as you build relationships with your team and meet Members from all different backgrounds. We are passionate about bringing people together and bringing out the very best in life. So, join us and be a part of a fun, fast-paced, high-impact group of talented people where you belong.

Invited reflects our proud history of inclusiveness and captures our welcoming spirit. Our unprecedented collection of more than 200 golf and country, city, and stadium clubs share a common goal- building relationships and enriching lives. The time has come to build on our traditions and write new chapters. We welcome you to join us.

Invited. Where You Belong!

Overview :

As the Corporate OfficeFacilities Assistant, you will play a pivotal role in ensuring the smooth and efficient functioning of our corporate headquarters. You will be responsible for managing various administrative tasks, overseeing facilities operations, coordinating mailroom activities, and providing exceptional receptionist services. This role requires strong organizational skills, attention to detail, and the ability to multitask effectively in a fast-paced environment.

Key Responsibilities :

Facilities Management :

• Responsible for the day-to-day operations of corporate facilities, including office space, conference rooms, and common areas.
• Coordinate with building management and vendors to address maintenance issues, repairs, and facility upgrades.
• Ensure compliance with health and safety regulations and implement appropriate measures to maintain a safe work environment.

Mailroom Coordination :

• Manage incoming and outgoing mail, packages, and deliveries.
• Sort and distribute mail to appropriate departments or individuals in a timely manner.
• Maintain accurate records of incoming and outgoing shipments and update tracking systems as needed.

Receptionist Duties :

• Serve as the first point of contact for visitors, clients, and employees.
• Greet guests warmly, answer phone calls, and direct inquiries to the appropriate staff

Administrative Support :

• Assist with various administrative tasks, including data entry, filing, and document preparation.
• Coordinate office supplies and equipment purchases, inventory management, and vendor relationships.
• Support HR with onboarding/offboarding activities for employees, including badges and office space setup.
• Work with culture squad in supporting various home office holiday and special events

Overall, the Corporate Office Operations Assistant plays a crucial role in supporting the day-to-day operations of our corporate headquarters environment. This person must possess strong organizational, communication, and multitasking skills, as well as a willingness to adapt to changing priorities and responsibilities.

Qualifications :

High school diploma/GED.

Degree in business administration, facility management, or a related field preferred.

2+ years of experience working in a Corporate Office environment preferred

Strong organizational and administrative skills.

Excellent communication skills, both written and verbal.

Proficiency in Microsoft Word, Excel, and PowerPoint strongly preferred.

Ability to lift up to 20 lbs.