Office Assistant - Support Office

This position is an extension of the Human Resources department and reports directly to them, however this position  will assist in all areas of the office. 

The Office Assistant welcomes on-site visitors with a warm greeting, determines the nature of business, and announces visitors to appropriate personnel or handles the matter amongst each other if it is within your capabilities. Operates multiline telephone system to answer incoming calls and directs callers to appropriate personnel while performing the other duties. Receptionist/Office Assistant will be responsible for answering the door to the offices, answering and assisting team members of all properties when they come to Human Resources while maintaining a professional , kind manner. The Receptionist will be responsible for all ordering, receiving, distributing, processing, and organization of team member uniforms for all properties.

Retrieves messages from voice mail and forwards to appropriate personnel. Answers incoming telephone calls, determines purpose of callers, and forwards calls to appropriate personnel or department. Takes and delivers messages or transfers calls to voice mail when appropriate personnel are unavailable. Answers questions about organization and provides callers with address, directions, and other information. Monitors visitor access and issues passes when required. Receives, sorts, and routes packages. Maintains fax machine, assists users, sends faxes, and retrieves and routes incoming faxes. Takes payments for services and products, such as uniforms. Receives, and maintains office supplies. Creates and prints fax cover sheets, memos, correspondence, reports, and other documents when necessary.

Help assist with orientation; prior to orientation call all new hires to gather important information, make lanyards, name tags, and gather uniforms. Collets and verifies IDs, runs E-Verify, assist team members with electronic payroll service, input orientation hours, etc. Performs other clerical duties as needed, such as filing, photocopying, data entry and collating. 

Qualifications : To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Language Skills

Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.  Ability to write routine reports and correspondence.  Ability to speak effectively before groups of customers or employees of organization.

Computer Skills

To perform this job successfully, an individual should have knowledge of Microsoft Word Processing software and Payroll systems.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this Job, the employee is frequently required to sit and talk or hear.  The employee is occasionally required to stand; walk; use hands to finger, handle, or feel; climb or balance and stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.