Office Assistant

Position Summary:The Office Assistant will play a critical role in keeping our office a positive, welcoming, and productive environment. The Office Assistant will greet customers, take incoming calls, and perform a variety of administrative work tasks.

Compensation:Full-time hourly position.In addition to a competitive compensation package, the following benefits are offered with this position:

• Company-Paid/Discounted YMCA Membership
• Medical, Dental, and Vision Insurance
• Employer contribution to Health Savings Account with enrollment in High Deductible Health Plan
• Traditional and Roth 401k Plans w/ Employer Match
• Company-Paid Life Insurance Policy
• Paid Time Off (Personal, Holiday, Bereavement)

Duties and Responsibilities:

• Handles incoming calls and other communications.
• Manages mail correspondence.
• Greets clients and visitors.
• Helps to maintain the office calendar.
• Performs data entry and clerical tasks.
• Monitor level of supplies and handle shortages.
• Coordinates business lunches and events with the management team.
• Organizes and maintains office common areas.
• Performs other related duties as assigned.

Work Requirements

• Must be 18 years in age or older.
• Must pass drug screen and criminal background check.
• Strict adherence to safety requirements and procedures as outlined in the Employee Policy Handbook and EHS Manual.
• Willingness to work in a team environment and assist co-workers or supervisors with other duties as required.

Knowledge/Skill Requirements

• Candidates must possess excellent verbal, and written communication skills.
• Proficient in Microsoft Office Suite or related software as well as other accounting software programs.
• Ability to work independently and in a fast-paced environment.
• Excellent organizational skills and attention to detail.
• Ability to maintain confidentiality.

Education and Experience

• High school diploma or equivalent required.
• One to two years experience as an Office Assistant or related field preferred.
• Microsoft Office proficiency preferred.
• Organizational and time management skills required.
• Basic math skills required.
• Calm and professional appearance.
• Self motivated with the ability to work independently.

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

• Able to stand, walk, use hands and fingers to manipulate objects, talk and hear.
• Vision abilities (with correction) include close, distance, peripheral, depth, and the ability to adjust focus.
• Able to communicate with others by telephone, computer, and in-person.
• Able to utilize a computer for email communication and all job duties.
• May require sitting for extended periods of time.

Work Environment

• Usually, normal office working conditions.
• The noise level in the work environment is usually quiet and in operational areas may be moderate.
• The position may require work outside of normal business hours.
• Tempo is fast paced with deadlines.