Address
Form of workSalary : $43,846.40 - $60,216.00 Annually
Location : Saint Paul, MN
Job Type: Full Time
Job Number: 22-03682C
Department: Citywide
Opening Date: 11/13/2023
Closing Date: 12/4/2023 11:59 PM Central
General Duty Statement
Fully performs clerical and word processing work of a complex nature requiring the exercise of independent judgment. Performs other duties as required.
Information about the current vacancies: There are currently vacancies with the Office of Financial Services and the Department of Public Works.
Office of Financial Services: The Office of Financial Services has a vacancy within the Fleet Maintenance Division, working Monday through Friday from 8:00 AM to 4:30 PM. This position is located at 891 Dale Street and required to work in the office full-time.
Primary Responsibilities:
The Department of Public Works has a vacancy within the Sewer Maintenance Division, working Monday through Friday from 7:00 AM to 3:30 PM. This position is located at 419 Burgess Street and is required to work in office full-time.
Primary Responsibilities:
The City of Saint Paul offers an package including health insurance, retirement contributions and paid time off.
Essential Functions are the functions that the individual holding the position must be able to perform unaided or with the assistance of a reasonable accommodation. The Essential Functions for this position are identified in the Supplemental Information section of the
The City of Saint Paul's mission is to integrate equity and inclusion into how we approach all our work. Our vision is to be committed to building an equitable and inclusive city that will shift culture in city processes and policies, eliminate structural inequities, and ensure timely and relevant access to services, resources, support, and opportunity to every person in Saint Paul.
Requirements
High school diploma or General Education Development certificate (GED) and four years of clerical/administrative experience, two years which must have been as an , or equivalent.
Two years of post high school education can be substituted for two years of clerical/administrative experience if the curriculum included course work related to the work performed by the Office or Executive Assistant classes.
By Closing Date, you MUST
First time applying online? Read our .
Selection Process Information
Assessment: Qualifications Rating and Computer Assessment
Qualifications Rating:The Qualifications Rating is an assessment of your completed application and answers to the Supplemental Questionnaire. Be as specific and detailed as possible in completing your application and questionnaire. You must submit your completed application and supplemental questionnaire by the application deadline.
Computer Assessment:This computer-based assessment consists of multiple-choice, true or false, and simulated questions developed to assess your knowledge of Microsoft Office to include Excel, Word, Outlook, as well as other applicable skills.
Further information, directions, and a link to complete the online assessment will be emailed to eligible candidates through the email address included in your application. Eligible candidates will receive this information the week of November 27, 2023, after the position closes.
If you have a physical or mental impairment that substantially limits a major life activity, you may be eligible for accommodation in the assessment process. Please contact Kate Moen at (651) 266-6530, to request a testing accommodation.
Calculation of the Final Score = (Computerized Assessment .60) + (Qualification Rating * .40)
GENERAL INFORMATION:
Open Job Posting: This posting is open to anyone who meets the position requirements.
Eligible Lists Created from Open Job Posting: You must receive a score of 75% or higher to pass the assessment and be considered for the position. Non-promotion eligible lists typically are pass/fail and promotion eligible lists are typically ranked. If the open eligible list created contains a veteran, one open list will exist. When there are no veterans remaining on the eligible list (i.e. hired, withdrawn) from an open list that also contains promotional candidates, two lists will be created: one open list and one promotion list. If two lists exist, the promotion list must be exhausted before the open list is considered.
Final Selection Process: Those who pass will be placed on an eligible list for approximately six months and all will be notified of their status. A Hiring Manager will consider those applicants eligible for hire. You will be notified if you are invited to participate in the final selection process which may include an interview, job simulation, work sample submission, or other evaluation method.
Condition of Employment: This position may require a driver's license check, credit check, drug test, and/or a background check which may include criminal history, and employment history as a condition of employment. The City of Saint Paul encourages individuals to apply for positions regardless of criminal history.
Human Resources Contact Information:
Kate Moen at (651) 266-6530200 City Hall Annex
25 West Fourth Street
Saint Paul, MN 55102
Fax: 651-266-6490
E-mail:
To refer to this information, we recommend you print this job posting before you apply. For technical assistance regarding the online application, please call1-855-524-5627 during regular business hours. Additionally, City of Saint Paul staff are available for application assistance between the hours of 8:00 a.m. and 4:30 p.m. at 651-266-6500.
Veteran's Preference: If you are a veteran and would like to receive Veteran's preference in accordance with MN Statute 197.455, you must submit a photocopy of your DD214 preferably at time of application.
The City of Saint Paul is an equal opportunity/affirmative action employer. Veterans, women, persons of color, members of the LGBTQ community, and individuals with disabilities are strongly encouraged to apply.
The City of Saint Paul offers a competitive benefits package for permanent, certified positions. Temporary positions are not eligible for benefits.
Benefits vary with each position and the collective bargaining agreement. Benefits may include:
City Paid Benefits
For a detailed overview, visit
01
The thorough completion of the supplemental questions is very important in the screening and assessment processes. Therefore, a lack of detail and explanation in the supplemental questions and in your application, may result in failure or disqualification for this position. In addition, documentation of work experience referred to in the supplemental questions must be included in the application. Your education, training, and experience are subject to verification.I understand that giving false information, failure to accurately represent myself, or not providing required documentation as listed on the job announcement will result in disqualification from this position.
02
Which of the following represents your highest level of completed education?
03
Which best describes your level of administrative/clerical experience?
04
Indicate which of the following tasks you have experience performing. Check all that apply.
05
In detail, please describe the experience indicated in the previous question. Be sure to include your role, responsibilities, and length of time performing such work.
06
Which BEST describes your experience providing customer service to the public and/or co-workers?
07
In detail, please describe the experience indicated in the previous question. Be sure to include your role, responsibilities, and length of time performing such work.
08
Indicate which of the following you have experience with. Check all that apply.
09
If you selected "other" in the previous question, please describe below.
10
Indicate which of the following Microsoft Office Suite products you have experience with. Check all that apply.
11
In detail, describe your experience managing multiple high priority tasks at work. How do you prioritize and complete the work to ensure deadlines are met?
12
RECRUITMENT: How did you first find your way to our website to apply for this position? (check all that apply)
13
RECRUITMENT: If not indicated above, please specify where you heard about the position (e.g., specific organization/website name, City of Saint Paul employee name).
Required Question
Location : Saint Paul, MN
Job Type: Full Time
Job Number: 22-03682C
Department: Citywide
Opening Date: 11/13/2023
Closing Date: 12/4/2023 11:59 PM Central
General Duty Statement
Fully performs clerical and word processing work of a complex nature requiring the exercise of independent judgment. Performs other duties as required.
Information about the current vacancies: There are currently vacancies with the Office of Financial Services and the Department of Public Works.
Office of Financial Services: The Office of Financial Services has a vacancy within the Fleet Maintenance Division, working Monday through Friday from 8:00 AM to 4:30 PM. This position is located at 891 Dale Street and required to work in the office full-time.
Primary Responsibilities:
- Answers phones for general inquires, including responding to customer or co-worker requests in-person, via phone and e-mail.
- Performs specialized and complex clerical support duties including accounts payable processing and various data entry tasks within Infor, Microsoft Office, and AssetWorks M5
- Provides routine customer service and interaction with the public and various staff members, staffs the front desk and serves as the first point of contact to visitors.
- Serving as back-up to staff in the parts room as necessary - including parts ordering, document scanning, filing, and annual storeroom physical inventory.
The Department of Public Works has a vacancy within the Sewer Maintenance Division, working Monday through Friday from 7:00 AM to 3:30 PM. This position is located at 419 Burgess Street and is required to work in office full-time.
Primary Responsibilities:
- Answers phones for general inquiries, including responding to customer or co-worker in-person, via phone, and e-email.
- Processes job service request into the asset management system and prints permits and strip maps for job requests.
- Performs specialized and complex clerical support duties including accounts payable, processing and entering timekeeping functions, employee files, workers compensation and injury paperwork, procurement, and internal accounts receivable.
The City of Saint Paul offers an package including health insurance, retirement contributions and paid time off.
Essential Functions are the functions that the individual holding the position must be able to perform unaided or with the assistance of a reasonable accommodation. The Essential Functions for this position are identified in the Supplemental Information section of the
The City of Saint Paul's mission is to integrate equity and inclusion into how we approach all our work. Our vision is to be committed to building an equitable and inclusive city that will shift culture in city processes and policies, eliminate structural inequities, and ensure timely and relevant access to services, resources, support, and opportunity to every person in Saint Paul.
Requirements
High school diploma or General Education Development certificate (GED) and four years of clerical/administrative experience, two years which must have been as an , or equivalent.
Two years of post high school education can be substituted for two years of clerical/administrative experience if the curriculum included course work related to the work performed by the Office or Executive Assistant classes.
By Closing Date, you MUST
- Submit a City of Saint Paul online application, including answers to the Supplemental Questionnaire.
- Upload or submit the following required document via the online application system, mail, in person, email, or fax. (Zip files and web links will not be accepted. Each uploaded attachment is limited to 10MB.)
- A resume - please ensure that your vacancy related experience is documented
First time applying online? Read our .
Selection Process Information
Assessment: Qualifications Rating and Computer Assessment
Qualifications Rating:The Qualifications Rating is an assessment of your completed application and answers to the Supplemental Questionnaire. Be as specific and detailed as possible in completing your application and questionnaire. You must submit your completed application and supplemental questionnaire by the application deadline.
Computer Assessment:This computer-based assessment consists of multiple-choice, true or false, and simulated questions developed to assess your knowledge of Microsoft Office to include Excel, Word, Outlook, as well as other applicable skills.
Further information, directions, and a link to complete the online assessment will be emailed to eligible candidates through the email address included in your application. Eligible candidates will receive this information the week of November 27, 2023, after the position closes.
If you have a physical or mental impairment that substantially limits a major life activity, you may be eligible for accommodation in the assessment process. Please contact Kate Moen at (651) 266-6530, to request a testing accommodation.
Calculation of the Final Score = (Computerized Assessment .60) + (Qualification Rating * .40)
GENERAL INFORMATION:
Open Job Posting: This posting is open to anyone who meets the position requirements.
Eligible Lists Created from Open Job Posting: You must receive a score of 75% or higher to pass the assessment and be considered for the position. Non-promotion eligible lists typically are pass/fail and promotion eligible lists are typically ranked. If the open eligible list created contains a veteran, one open list will exist. When there are no veterans remaining on the eligible list (i.e. hired, withdrawn) from an open list that also contains promotional candidates, two lists will be created: one open list and one promotion list. If two lists exist, the promotion list must be exhausted before the open list is considered.
Final Selection Process: Those who pass will be placed on an eligible list for approximately six months and all will be notified of their status. A Hiring Manager will consider those applicants eligible for hire. You will be notified if you are invited to participate in the final selection process which may include an interview, job simulation, work sample submission, or other evaluation method.
Condition of Employment: This position may require a driver's license check, credit check, drug test, and/or a background check which may include criminal history, and employment history as a condition of employment. The City of Saint Paul encourages individuals to apply for positions regardless of criminal history.
Human Resources Contact Information:
Kate Moen at (651) 266-6530200 City Hall Annex
25 West Fourth Street
Saint Paul, MN 55102
Fax: 651-266-6490
E-mail:
To refer to this information, we recommend you print this job posting before you apply. For technical assistance regarding the online application, please call1-855-524-5627 during regular business hours. Additionally, City of Saint Paul staff are available for application assistance between the hours of 8:00 a.m. and 4:30 p.m. at 651-266-6500.
Veteran's Preference: If you are a veteran and would like to receive Veteran's preference in accordance with MN Statute 197.455, you must submit a photocopy of your DD214 preferably at time of application.
The City of Saint Paul is an equal opportunity/affirmative action employer. Veterans, women, persons of color, members of the LGBTQ community, and individuals with disabilities are strongly encouraged to apply.
The City of Saint Paul offers a competitive benefits package for permanent, certified positions. Temporary positions are not eligible for benefits.
Benefits vary with each position and the collective bargaining agreement. Benefits may include:
City Paid Benefits
- Health Insurance
- Vacation/Holidays
- Sick Leave
- Life Insurance
- Subsidized Metro Bus Pass
- Deferred Compensation
- Retirement Program
- Dental
- Flexible Spending Accounts
- Disability Insurance
- Accidental Death and Dismemberment Insurance
- Long Term Care Insurance
For a detailed overview, visit
01
The thorough completion of the supplemental questions is very important in the screening and assessment processes. Therefore, a lack of detail and explanation in the supplemental questions and in your application, may result in failure or disqualification for this position. In addition, documentation of work experience referred to in the supplemental questions must be included in the application. Your education, training, and experience are subject to verification.I understand that giving false information, failure to accurately represent myself, or not providing required documentation as listed on the job announcement will result in disqualification from this position.
- Yes
02
Which of the following represents your highest level of completed education?
- High School diploma or GED
- Associate's Degree
- Bachelor's Degree or higher
- None
03
Which best describes your level of administrative/clerical experience?
- Less than 1 year
- 1 year, but less than 2 years
- 2 years, but less than 3 years
- 3 years, but less than 4 years
- 4 or more years
- None of the above
04
Indicate which of the following tasks you have experience performing. Check all that apply.
- Answering general inquiries via phone, email, or in person
- Creating invoices
- Creating and editing reports and documents
- Data entry and record maintenance
- Providing clerical support
- Scheduling meetings and/or appointments
- Taking meeting minutes
- None of the above
05
In detail, please describe the experience indicated in the previous question. Be sure to include your role, responsibilities, and length of time performing such work.
06
Which BEST describes your experience providing customer service to the public and/or co-workers?
- Less than one year
- At least one year, but less than two years
- At least two years, but less than three years
- At least three years, but less than four years
- Four years or more
- None of the above
07
In detail, please describe the experience indicated in the previous question. Be sure to include your role, responsibilities, and length of time performing such work.
08
Indicate which of the following you have experience with. Check all that apply.
- Adobe Acrobat Pro
- FileMaker
- SharePoint
- Infor
- Document Management Software
- Time Management Software
- Other
- None of the above
09
If you selected "other" in the previous question, please describe below.
10
Indicate which of the following Microsoft Office Suite products you have experience with. Check all that apply.
- Word
- Excel
- Outlook
- Teams
- PowerPoint
- Publisher
- None of the above
11
In detail, describe your experience managing multiple high priority tasks at work. How do you prioritize and complete the work to ensure deadlines are met?
12
RECRUITMENT: How did you first find your way to our website to apply for this position? (check all that apply)
- City of Saint Paul website
- City of Saint Paul employee
- City of Saint Paul job interest card
- City of Saint Paul walk-in
- City of Saint Paul Posted! newsletter
- City of Saint Paul Gov.Delivery notifications
- Friend or family member
- League of Minnesota Cities website
- Governmentjobs.com website
- Indeed.com website
- ZipRecruiter
- Pollen website
- MinnesotaWorks.net
- College or University
- Community organization
- Job fair
- Professional association
- Saint Paul Elevate Session
- People of Color Career Fair
- Other
13
RECRUITMENT: If not indicated above, please specify where you heard about the position (e.g., specific organization/website name, City of Saint Paul employee name).
Required Question
