Office Assistant

Position Summary:
This full-time position supports our Headquarters team with various daily tasks. The candidate will be handling a wide range of support-related tasks for our Corporate Sales, Accounting and Purchasing departments. Candidate should be able to work independently with little or no supervision after initial training period is complete. We are looking for a candidate that is a team player and can remain flexible, dedicated, and efficient with various responsibilities across departments necessary to keep the Company operating smoothly.

Job Qualifications Required:

· High school graduate with a minimum of (2) years experience in an office environment with proven expertise in phone, email and computer skills including word and excel.

· Must have the ability to concentrate and pay close attention to details and to organize, prioritize and work independently as well as schedule and produce work in a timely manner.

· Must have the ability to work with several professional staff members across different departments and prioritize the tasks appropriately.

· Must be able to handle sensitive and confidential information in an appropriate manner.

· Must have a high level of verbal communication and interpersonal skills to effectively interact with customers and staff members throughout the organization.

Responsibilities:

Support Sales Team

o Complete daily invoicing

o Daily filing

o Credit Memos

o Other various sales related items

Support Purchasing Team

o Assist in facets of the purchasing process as needed including: supplier qualification, defining product specifications, negotiation of price and service requirements, contracting with appropriate terms and conditions, entering and issuing purchases, entering stock transfers, monitoring inventory levels, tracing inbound shipments, expediting shipments as needed, authorizing payments.

o Review warehouses expenses for inventory and office supplies

o Maintain and update files, purchase orders; review inquiries related to PO/Invoice discrepancies with Accounts Payable

o Negotiate and schedule trucks for incoming and stock transfer material

Support Accounting Team

o Professionally answer phones during certain hours of the day as needed with courtesy and respect

Full-Time, 8am – 5pm, Monday-Friday

Job Type: Full-time

Pay: $17.00 - $20.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person