Office Assistant

Responsibilities

• Coordinate general administrative tasks and office operations.
• Support basic bookkeeping tasks, including data entry and financial record maintenance.
• Manage vendor accounts, including the maintenance of relevant paperwork and agreements.
• Provide comprehensive administrative support tailored to Company executives and Area Managers.
• Manage dispute resolution for billing discrepancies with third-party delivery services.
• Place orders for essential operational items to meet the needs of Company locations.
• Assist with payroll processing tasks, including data entry and documentation.
• Manage basic banking transactions and conduct regular reconciliations to ensure financial accuracy.
• Support the hiring process by placing hiring ads, coordinating interviews, collecting candidate information, conducting background checks, and assisting with onboarding paperwork.
• Organize and facilitate virtual meetings for management teams.
• Coordinate travel arrangements for executives and team members.
• Act as a general liaison between Company locations.

Requirements

• Excellent computer literacy, including proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Familiarity with QuickBooks or other accounting software is a plus.
• Attention to detail and accuracy in data entry and record keeping.
• Strong written and verbal communication skills.
• Ability to multitask and work well under pressure.
• Professional demeanor with excellent customer service skills.
• Consistent access to both a cell phone and reliable high-speed internet connection.
• Proficiency in virtual communication tools (e.g., Zoom, Microsoft Teams).
• Comfort working in a remote, virtual environment.
• Flexibility in working hours to accommodate occasional meetings outside regular business hours.
• Agreement on the use of a biometric time tracking system for accurate record-keeping.
• The Company will provide the following items: Laptop computer, biometric time tracking system, cell phone number/phone, and email address.

Note: This job description is not intended to be all-inclusive. The employee may perform other related duties as required to meet the ongoing needs of the organization.

Job Type: Full-time

Pay: $18.00 - $20.00 per hour

Expected hours: No more than 40 per week

Schedule:

• 8 hour shift
• Monday to Friday

Ability to Relocate:

• Scottsdale, AZ 85251: Relocate before starting work (Required)

Work Location: Hybrid remote in Scottsdale, AZ 85251