Office Assistant

Company culture values respect, honesty and excellence. We work hard to support our staff while they perform quality work for our customers.

We are a small family run construction contracting company that specializes in property maintenance and small remodel projects. We are seeking a highly skilled and organized individual to join our team. The successful candidate will play a crucial role in supporting our administrative functions and ensuring the smooth operation of our work flow management. The ideal candidate will have excellent communication and organizational skills, as well as a strong attention to detail.

Responsibilities:

- Answer incoming calls and communicate with customers, subcontractors and suppliers

- Use scheduling software to coordinate, schedule, and organize job assignments

- Ensure that field employees have what they need to complete jobs as scheduled

- Order materials from established vendors

- Monitor project progress and update schedules as needed to reflect changes in scope, timeline, or resources.

- Communicate schedule updates and changes to all relevant parties in a clear and timely manner.

- Provide general support to the office administration

- Perform data entry tasks accurately and efficiently

- Maintain office files and ensure proper organization

- Demonstrate computer literacy and proficiency in Microsoft Office Suite

Skills:

- Excellent customer service skills

- Strong data entry skills for accurate and efficient input of information

- Strong organizational and problem-solving skills

- Excellent proofreading skills to ensure error-free documents

- Familiarity with office procedures and file management systems

- Knowledge of phone systems to handle incoming calls professionally

- Ability to perform tasks without immediate supervision

- Computer literacy with proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)

- Ability to enter work orders into the system accurately and efficiently

- Proven experience in project scheduling, preferably in the construction industry.

- Flexibility and adaptability to adjust priorities and schedules as needed to meet changing project requirements.

Note: This job description is intended to provide a general overview of the position. It is not an exhaustive list of all responsibilities, skills, or qualifications required. The successful candidate may be asked to perform additional tasks as needed.

Job Type: Full-time

Pay: $20.00 - $23.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

Ability to Relocate:

• Beaverton, OR 97005: Relocate before starting work (Required)

Work Location: In person