Office Assistant

Job Description
Job Summary:
The Office Assistant is responsible for providing support to assigned areas of the office including reception, file room, mail room, and facilities.
Job Duties:

• Receives and logs incoming faxes, packages, etc.
• Retrieves and distributes incoming mail and packages
• Processes and logs outgoing mail and packages (via Federal Express, UPS, certified mail, etc.) and arranges for courier service and/or takes mail to post office, if needed
• Monitors postage meter balance and purchases additional postage, as necessary
• Maintains inventory and coordinates ordering, stocking and distribution of all commonly used office, janitorial and kitchen supplies
• Performs basic maintenance of office equipment (copiers, fax machines, postage meter) and contacts third party for service, as needed
• Prepares and maintains conference rooms
• Completes general facilities tasks, including light maintenance, loading and unloading dishwasher and basic cleaning duties coordinating with landlord, as needed
• Creates new client files and organizes on-site file room
• Retains and archives client files according to firm standards
• Manages transmission of files to and from off-site storage, maintaining accurate records of file location and retention dates
• Acts as receptionist when necessary to answer and direct incoming calls, assist callers with questions, and take messages, as needed
• Prepares workstations/offices for new employees by completing a cleaning of the current space and set up of telephone, computer and office supplies
• Administers ID badge and access card procurement, if needed
• Scans and distributes via email incoming paper documents to staff/clients
• Scans documents into paperless document management systems
• Prepares documents including duplication, collation, binding and quality control, as requested
• Collaborates with employees regarding "hoteling" by storing employee files and supplies in a secure location and delivering files and supplies to the employees' work location, as needed
• Other duties as required

Qualifications, Knowledge, Skills and Abilities:
Education:

• High School diploma, GED or equivalent required

Experience:

• One (1) year of experience in office services / facilitates or similar position

License/Certifications:

• N/A

Software:

• Proficiency in Microsoft Office Suite

Language:

• N/A

Other Knowledge, Skills & Abilities:

• Strong verbal and written communication skills
• Ability to adapt communication style to successfully convey message and objective to diverse audiences
• Capacity to successfully multi task while working independently or within a group environment
• Capable of working in a deadline-driven environment with an attention to detail

Individual salaries that are offered to a candidate are determined after consideration of numerous factors including but not limited to the candidate's qualifications, experience, skills, and geography.
California Range: $24.00/hour - $30.00/hour
New York City/ Valhalla Range: $17.00/hour - $27.00/hour
Washington Range: $20.00/hour - $26.00/hour
About Us
BDO delivers assurance, tax, digital technology solutions and financial advisory services to clients throughout the country and around the globe. We offer numerous industry-specific practices, world-class resources, and an unparalleled commitment to meeting our clients' needs. We currently serve more than 400 publicly traded domestic and international clients.

• Unparalleled partner-involvement
• Deep industry knowledge and participation
• Geographic coverage across the U.S.
• Cohesive global network
• Focused capabilities across disciplines

BDO brings world-class resources and exceptional service to each and every one of our clients. BDO USA is a member of BDO International, the world's fifth largest accounting network.
BDO offers a competitive Total Rewards package that encompass so much more than - "traditional benefits". Our wide range of rewards and our employees' ability to customize rewards to their individual needs are two of the reasons why BDO has been honored with so many workplace awards, including 100 Best Companies for Working Parents, Working Mother 100 Best Companies, Top Entry Level Employer, 2022 National Best & Brightest Companies to Work For and more.
Some examples of our Total Rewards offerings include:

• Competitive pay and eligibility for an annual performance bonus.
• A 401k plan plus an employer match
• Comprehensive, medical, dental, vision, FSA, and prescription insurance from day one
• Competitive Paid Time Off with daily accrual from day one of employment, plus paid holidays
• Paid Parental Leave
• Adoption Assistance
• Firm paid life insurance
• Wellness programs
• Additional offerings include BDO Flex, Group Legal insurance, Pet insurance and Long-Term Care Insurance

Above offerings may be subject to eligibility requirements.
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