Office Assistant

Summary:

Dean Mead, a full-service Florida Business law firm, is seeking a full-time Office Assistant to work in our Fort Pierce office.

This position offers excellent growth opportunities for the aspiring professional looking to develop their career in a law firm setting. The ideal candidate is organized, self-motivated, and excited to collaborate with an experienced team of legal administrators.

We offer a professional environment with a competitive compensation and benefits program.

Duties and Responsibilities:

The Office Assistant will be responsible for a number of clerical and administrative duties, including:

• Opening/Closing Office: Turn on/off lights; Start equipment; Open/close lobby; Unlock/lock doors; Check meeting schedule and prepare conference rooms for meetings.
• Reception Services: Answer phone and direct calls; Field new client inquiries and provide referral information; Greet visitors; Accept deliveries; Maintain conference room calendar and set-up/order food for meetings.
• Assistant Services: Open/change client matters; Prepare client engagement letters; Create new files for client matters; Create/update LLC Binders; Update closing schedules; Assist with monthly billing; Prepare check requests; Close matters and prepare files for off-site storage/destruction; Prepare disengagement letters.
• Mailroom Services: Create mailing labels; maintain postage meter and log postage; Process and post outgoing mail; Pickup/drop off mail to post office and/or postal box; Open, date, and distribute incoming mail.
• Runner Services: Hand deliver documents; Run local errands on behalf of Office Administrator; Log and post mileage. Note that a personal vehicle must be used for runs; Dean Mead reimburses mileage per IRS requirements.
• Records Management: Maintain off-site/on-site file inventory; Send and recall files to off-site storage.
• Office Supplies: Receive and unpack office supply deliveries; Keep supply room stocked and in neat order; Stock copy machines and other equipment.
• Other administrative duties, as assigned by supervisors.

Qualifications:

To perform this job successfully, an individual must be able to perform the Duties and Responsibilities above satisfactorily and meet the requirements below. The requirements listed below are representative of the minimum knowledge, skill, and/or ability required. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions of the job. If you need such an accommodation, please contact Dean Mead Human Resources.

Other Skills and Abilities:

• Desire to contribute as a team player in a fast-paced environment.
• Highly detail-oriented, with a proven ability to manage shifting priorities.

Education and Experience:

• Minimum of 3+ years relevant administrative/clerical experience in a professional office setting (Required).
• Proficient in Microsoft Office Suite and PDF (Required).

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to complete deliveries and pick-ups using personal vehicle.
• Must be able to lift up to 40 pounds at times.

Work Environment:

• This position reports to work in-person at our Fort Pierce office.

Other:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Dean Mead provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.