Office Assistant: 12 Pm - 6:45 Pm Availability Required (Monday-Friday)

Summary:

We are currently seeking an enthusiastic and proactive individual to join our team as an Office Assistant. This role involves managing schedules, serving as a primary point of contact for parents and staff, and assisting in various administrative tasks. If you are bilingual (English-Spanish), detail-oriented, and thrive in a fast-paced office environment, we invite you to apply.

Duties and Responsibilities:

• Monitor therapist/client schedules and update as needed throughout the day.
• Ensure compliance of hourly employees with state and federal laws regarding breaks and lunches.
• Coordinate substitute and makeup sessions for cancellations.
• Match clients in need of additional sessions with therapists requiring additional hours.
• Regularly update staff/client availability and coordinate schedule changes every three months, especially for staff in school.
• Act as the single point of contact for parents and staff regarding scheduling needs.
• Assist with all scheduling needs as directed by supervisors
• Support general upkeep of the clinic and assist with tasks delegated by the Office Manager.
• Assist with closing protocol
• Assist with administrative tasks including but not limited to filing, document management, inventory management, supplies ordering and management
• Aid Behavior Therapists (BTs) with scheduled breaks, including implementing a bathroom buddy system.
• Respond to company phones and contribute to the sanitation maintenance of the clinic.

Qualifications & Certifications:

• Must be bilingual (English-Spanish).
• Excellent attendance is crucial for this position.
• Knowledge of the ABA industry is a plus but is not required.
• Ability to thrive in a fast-paced office environment.
• Strong multitasking and problem-solving skills.
• Good communication and attention to detail.
• Positive, friendly, and professional attitude.
• Outstanding organizational skills.
• Flexibility and adaptability to rapid changes.
• Physical ability to sit, stand, bend, squat, walk, twist, and lift 50 pounds.
• Proficient in Google Workspace.
• Reliable means of transportation.
• Legal authorization to work in the United States.
• Successful completion of a criminal background clearance.
• Required Availability: Monday-Friday 12 PM - 6:45 PM (option to add half days on Saturday mornings, if available)

Job Type: Full-time

Pay: From $20.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Application Question(s):

• Do you meet the availability requirement of Monday-Friday 12 PM to 6:45 PM?

Language:

• Spanish (Required)

Work Location: In person