Office Assistant

Objectives of Role:

• Maintain workflow by analyzing and refining standard operating procedures such as scheduling, communications, and office layout
• Provide exceptional customer support by responding to inquiries and resolving issues promptly
• Serve as the eyes and ears of the office, providing information, answering questions, and responding to requests
• Achieve organizational goals while adhering to best practices
• Ensure optimal use of equipment, supplies, and inventories through preventive maintenance

Responsibilities:

• Manage the front-desk and reception areas, serving as the first point of contact for guests, employees, job candidates, and vendors
• Perform general administrative tasks, such as answering and directing phone calls; handling email, faxes, files, meeting minutes, mailings, and deliveries
• Scheduling appointments/ site visits
• Maintain filing system, contacts database, employee lists, and inventories
• Proofread & type various documents to ensure accuracy and professionalism
• Perform clerical duties such as filing, copying, and organizing documents
• Sorting & sending out mail
• Keep inventory of office supplies and ensure office equipment is operable
• Calling for services when necessary (Repairs, etc...)

*

Preferred Skills/ Qualifications:

• Customer service
• Strong organizational skills
• Previous experience as a receptionist or in a similar administrative role is preferred
• Proficiency in project coordination and calendar management
• Strong ability to transcribe information quickly and accurately
• Proficiency in computer programs such as Word, Excel, etc... and an aptitude for learning new software and systems
• Excellent verbal and written communication skills
• Strong time management and multitasking abilities
• Flexibility and the ability to prioritize new tasks as they come in
• Ability to maintain confidentiality of company information

Job Type: Full-time

Pay: $17.00 - $21.00 per hour

Expected hours: 32 – 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Employee discount
• Paid time off

Schedule:

• 8 hour shift
• Monday to Friday
• No nights
• No weekends

Work Location: In person