Office Administrator

Dental professionals have known the DEXIS brand as the leader in digital intraoral radiography and diagnostic software innovation for over 20 years. DEXIS products represent a full portfolio of award-winning imaging and digital solutions including cone-beam computed tomography (CBCT), handheld x-rays, intraoral scanners, sensors, and navigated surgical solutions. With one of the largest installed bases of dental imaging devices in the industry, over 150,000 offices trust DEXIS around the world. Learn more at www.dexis.com .
Job Description:
The primary function of this position is to assist with various site wide initiatives and duties within DEXIS for site leadership and support the overall team with building facility management.
Working hours are 7:30am - 4:30pm at the Alpharetta office location.
Essential Duties and Responsibilities:

• Maintain front desk and office supplies including but not limited to masks, hand sanitizer, gloves, and wipes
• Performing day-to-day administrative tasks such as maintaining information files and processing paperwork, preparing spreadsheets, memos, documentation, presentations and reports utilizing MS Word, Excel, and PowerPoint
• Communicating with people outside the organization, representing the organization to customers, the public, government, and other external sources. This information can be exchanged in person, in writing, or by telephone or e-mail.
• Provide help where needed with local executive assistant in coordinating internal and external onsite meetings and conferences
  • Booking Conference Rooms
  • Sending Invitations/details about meetings
  • Booking Room Blocks when necessary at local approved hotel chains and getting the appropriate contracts approved through Legal and signed by the corporate officer
  • Ordering and organizing meals during such meetings in coordination with the meeting organizer.
• Manage office spending while ensuring compliance with current financial policies
• Manage coordination and setup of employee site access with all departments
• Manage building and associate related purchases such as purchase requisitions and supplies; creating POs for all utilities and site spending
• Builds and manages relationships with vendors, service providers and landlord, ensuring that all items are invoiced and paid on time.
• Serve as a building facility liaison with maintenance teams.
• Ensure facility issues and concerns are followed up, resolved, and serve as main point of contact for vendors while ensuring services are being met per service agreements.
• Coordinate any emergency building closures with site leaders and communicate to site.
• Implement building EHS procedures and processes as well as coordinate & deliver training programs.
• Ensure first aid kits and first responder bags meet ANSI Z308.1 requirements.
• Manage first responder team including certification schedule.
• Communicate site-wide events through emails, flyers, SharePoint, and Town Hall meetings.
• Other duties as assigned

Job Requirements:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. The candidate must communicate both verbally and in written forms effectively. They must proactively assist with various administrative duties within the office. The candidate for this role must be flexible, focused, detailed oriented, highly organized, and comfortable engaging with all levels of leadership and the team overall. This role will require the candidate to work on several paralleled action items in a fast paced environment. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions

• Exceptional customer service and organizational skills
• The capability to respond to changing situations and be able to reprioritize work as necessary
• A self-starter with the ability to problem solve
• Exceptional interpersonal skills - this position requires interaction with individuals at all levels within the organization
• Ability to communicate clearly and concisely, both verbally and in writing
• Ability to work independently
• Ability to handle highly confidential and sensitive information
• Advanced knowledge of office procedures and general office equipment
• Ability to establish and maintain effective working relationships with internal partners and external contacts
• Ability to set priorities, meet deadlines and manage projects in a fast-paced, changing environment
• Ability to exercise judgment within general defined practices and policies in deciding problems and solutions

Education and/or Experience:

• High school diploma or equivalent; Bachelor's degree preferred
• Five or more years of experience managing an office or supporting a cross functional group
• Prior business or office management experiences a plus
• Advanced Microsoft Word, Excel, PowerPoint and Outlook skills

Target Market Salary Range:
Actual compensation packages take into account a wide range of factors that are unique to each candidate, including but not limited to geographic location; skill sets; relevant education and certifications; depth of experience; performance; and other business and organizational needs. The disclosed reasonable estimate has not been adjusted for the applicable geographic differential associated with the location at which the position may be filled. At Envista, it is not typical for an individual to be hired at or near the top of the range for their role and compensation decisions are dependent on the facts and circumstances of each case. The total compensation package for this position may also include an annual performance bonus, medical/dental/vision benefits, 401K match, and/or other applicable compensation plans.
$30.20 - $35.70 per hour
Operating Company:
DEXIS
Envista and all Envista Companies are equal opportunity employers that evaluate qualified applicants without regard to race, color, national origin, religion, sex, age, marital status, disability, veteran status, sexual orientation, gender identity, or other characteristics protected by law. The "EEO is the Law" poster is available at: http://www.dol.gov/ofccp/regs/ compliance/posters/pdf/eeopost.pdf.
Envista and its family of companies (Envista) will not accept unsolicited resumes from any source other than directly from a candidate. Envista will consider unsolicited referrals and/or resumes submitted by vendors such as search firms, staffing agencies, professional recruiters, fee-based referral services and recruiting agencies (Agency) to have been referred by the Agency free of charge and Envista will not pay a fee for any placement resulting from the receipt such unsolicited resumes. An Agency must obtain advance written approval from Envista's internal Talent Acquisition or Human Resources team to submit resumes, and then only in conjunction with a valid fully-executed contract approved by the Global Talent Acquisition leader and in response to a specific job opening. Envista will not pay a fee to any Agency that does not have such agreement and written approval in place.