Executive Administrator - Chief Communications Officer

Habitat for Humanity International (HFHI) is currently seeking a talented administrator for the role of an Executive Administrator - Chief Communications Officer (CCO). The Executive Administrator will provide full and diversified project and office administrative support in creating systems to efficiently manage the Chief Communications Officer’s workload. This self-starter will use their extensive experience and interpersonal skills to collaborate and negotiate with all levels of the organization on behalf of the Office of the CCO.
This is a hybrid position that will be based in our administrative headquarters office in Atlanta, GA and will only require the administrator to work once a week in the office on Tuesdays.
Key Responsibilities:

• Provide general administrative and technical support: Manage technology, calendar/scheduling, and planning of office management needs. In a courteous and timely manner, assess and categorize incoming emails, meeting requests, calls and mail to recommend response and/or action by the Office of the CCO.
• Respond to phone calls, emails and mail and research additional information as needed. Make travel / transportation / logistics arrangements, process invoices, collect data & compile related reports, including expense reports.
• Serve as Division lead with purchasing training to complete Professional Service Agreements and process payments over specified financial threshold. Provide administrative and technical support to Global Communications Leadership Team as needed. (30%)
• Plan meetings for CCO and division: Organize meeting logistics for weekly Global communications Leadership Team meeting and monthly Global Communications town hall. Coordinate agendas and take minutes for meetings. Assist with meeting coordination as requested. (20%)
• Implement and support effective business practices: Proactively assist with projects and special assignments and create systems to effectively manage workflow including preparing correspondence and presentations, editing business documents and resources. Be flexible to take on last-minute projects as needed. (25%).
• Create systems to manage deadlines and feedback. (10%)
• Collaborate with internal and external customers: Positively represent the office of the CCO when communicating with all levels of the organization, and with eternal audiences. Garner trust and respect for the Global Communications division to accomplish goals through superior problem-solving, operational excellence and relational savvy. (15%)

Key Requirements:

• High school diploma or GED equivalent.
• At least 3-5 years as administrator/coordinator/project support officer or equivalent related experience.
• Proactive self-starter mindset that is flexible, collaborative, and solutions-oriented.
• Strong cross-cultural competence.
• Strong organizational skills and attention to detail.
• Commitment to confidentiality of sensitive issues.
• Outstanding people skills and high emotional intelligence to proactively anticipate needs and interact with all levels of internal and external stakeholders.
• Ability to work autonomously and problem solve within established procedures and practices.
• Excellent written and verbal communications skills.
• Proficiency with Microsoft Office suite.
• Ability to multi-task and prioritize to execute tasks within defined timelines.
• Motivation to work in a mission-driven setting.
• Ability to apply emotional intelligence to communicate effectively, empathize, and identify solutions.
• Willingness to engage in crucial conversations to create mutual purpose.
• Personal commitment to diversity, equity, and inclusion.
• Ability to know when help is needed, and to ask for it.
• Driver’s license required.

Active support of HFHI Values & Commitments:

• Humility – We are part of something bigger than ourselves.
• Courage – We do what’s right, even when it is difficult or unpopular.
• Accountability – We take personal responsibility for Habitat’s mission.
• Safeguarding: HFHI requires that all employees take seriously their ethical responsibilities to safeguarding our intended beneficiaries, their communities, and all those with whom we work. Managers at all levels have responsibilities to support and develop systems that create and maintain an environment that prevents harassment, sexual exploitation and abuse, safeguards the rights of beneficiaries and community members (especially children), and promotes the implementation of Habitat for Humanity’s code of conduct.

Preferred:

• Financial skills and knowledge of contract and purchase order management desired.
• Experience or interest in working on a communications & marketing team.
• Understanding of federated nonprofits desired.

For work locations in the US, the hourly range for this position is between $25/hr. – $38/hr. The target hiring range for this position is $27/hr. - $30/hr.
The actual compensation offered for this role will be based on a variety of factors, including location, internal equity and the candidate’s qualifications and professional experience. HFHI offers a competitive, comprehensive benefits package that varies by country and typically includes vacation leave, sick leave, personal days, health insurance options, retirement plan contributions and life insurance.
APPLICATION DEADLINE: APRIL 8TH, 2024