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SalaryJob Summary
The general responsibility of the position is to provide administrative support to the Branch operations team. Qualified individuals must have excellent communication skills, be diligent and extremely detail-oriented, well organized, possess proficient computer skills, and work well in a fast-paced deadline-driven environment.
Core Values
Culture of Safety Safety is always job #1
A Growing Tradition Plants, Personally, Financially and Professionally
Employee Owned Personal Pride in Success with an Owners Mentality
Exceptional Customer Experience Delighting our Clients with our Products and Services
Good Neighbors Community Pride Sharing our Success
Respectability Treating Others as we want to be treated
Supervisory Responsibilities
None
Duties/ Responsibilities
Operational Support
Be knowledgeable of accurate utilization of Aspire Project Management Software and to support Branch Operations as needed
Support the branch operations process for contracts to include new contracts, renewals, contract changes, contract cancelations
Update client list as needed
Assist Branch Manager with the management of employee incident reports
Support Branch with the management of inventory physical count and inventory management process
Order and maintain uniform and PPE inventory
Order and maintain office and office cleaning supplies, if applicable
Answer and direct incoming calls for Branch, if applicable
Assist Branch management with credit card report submission
Direct employees to proper company resources as needed
Distribute weekly attendance and safety sheets as needed
Maintain safety binder for weekly tailgate talks
Human Resources
Complete the onboarding process for all hourly employees
Assist the Branch Manager with reconciling Paid Time Off (PTO) Requests for hourly employees
Daily monitoring of Aspire time entry for errors
Review weekly time review and payroll reports for accuracy and timely submit to the payroll department
Maintain employee referral and van charge spreadsheet if applicable
Provide guidance to employees with payroll and/or benefit-related items as needed
Accounts Payable
Process, reconcile and submit petty cash requests for reimbursement
Process Purchase Credits
Responsible for the accuracy of purchase receipt approval within Aspire system
Issue and process all purchase orders for Branch indirect costs
Accounts Receivable
Review and reconcile monthly maintenance invoices from Aspire to client list
Complete and submit Client Payment Applications as applicable
Other duties and responsibilities as assigned
Process and submit credit memos as requested
Update client contact information as needed
Assist branch operations with Accounts Receivable as requested
Required Skills/ Abilities
Experience with Accounts Payables and Receivables is required
Proficient with computer software programs including MS Office suite (Word, Excel, Outlook, and PowerPoint)
Experience in processing confidential information and understanding privacy laws and Company policy governing employee information
Demonstrated capacity to embrace change. Ability to manage work under pressure
Great customer service and interpersonal skills
Education and Experience
Minimum 2 years general office administration experience
Must be a detail-oriented, self-starter who works individually and in a collaborative team environment
Strong ability to multitask and handle competing priorities in a constantly changing environment
Physical Requirements
Prolonged periods of sitting at a desk and working on a computer
Must be able to lift 15 pounds at times
Must be able to access and navigate each department at the organization’s facilities
