Office Administrator

Summary
The Office Administrator coordinates and oversees daily activities to support the front office and facilities to ensure effective and efficient office maintenance and support for our company and guests. They will provide front desk reception, assist coordination of concierge services, coordinate supply purchases for mail and office supply cabinets, kitchen, oversee deliveries, and supervise activities of the Office Attendant.
The Administrator will also perform administrative support for assigned executives, including email communications, preparing documents and expense reports, travel, meeting, and appointment coordination.      
     
Essential Functions

• Coordinate and manage activities of the front office team in facilities maintenance, general administration tasks, meeting room and event preparation.
• Greet guests, visitors, and accept deliveries.
• Support in the coordination and communication of concierge services.
• Maintain office and kitchen supplies and ensure purchases are cost efficient with budget.
• Review and approve supply requests.
• Oversee the Office Attendant and manage communication of maintenance needs to contractors, building maintenance, and others as needed.
• Schedule meetings, events, and appointments for the office or their supervisor. 
• Assist with travel coordination and expense reports.
• Other duties as assigned.

Competencies

• Planning and scheduling.
• Strong written and verbal communication skills.
• Excellent interpersonal skills, able to build relationships with stakeholders. 
• High level of organizational skills and attention to detail.
• Proficient using computer and office software, inc. MSOffice & Teams.
• Time Management. 
• Collaboration Skills. 
• Personal Effectiveness/Credibility. 
• Flexibility. 

Supervisory Responsibility
Supervises the Office Attendant.
Work Environment
Corporate office, onsite
Position Type/Expected Hours of Work
Fulltime, M-F, 8:30 AM-5:30 PM. Must be comfortable working on a flexible schedule when needed.
Required Education and Experience

• High school diploma required, associate or bachelor’s degree preferred.
• Five or more years of administrative experience. 

Benefits

• Medical, Dental, Vision, EAP
• Flexible spending and HSA accounts
• Supplemental: Group Accident, Critical, Hospital Indemnity, Legal Plans
• Company paid Life insurance and Disability insurance.
• Matching 401k
• 12 Paid Holiday days
• PTO days
• Medical, Dental, Vision
• Company paid Life and Disability insurance.

AAP/EEO Statement
Evoque provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, Evoque complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
Evoque expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of Evoque employees to perform their job duties may result in discipline up to and including discharge.
Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
 
 

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