Office Administrator

Overview:

Work with a Global Insurance company to provide comprehensive administrative support to the Head of Office and office as a whole, as well as Underwriting Leadership support. You will act as gatekeeper for office conference rooms and meeting requests. This includes acceptances/declinations for meeting requests and resolving calendar room conflicts.

As the Office Administrator you will oversee, plan, and attend events put on by the company. You will arrange internal/external meetings including: booking meeting rooms/venues; booking & setting up telephone or video conferencing equipment and lunch/refreshment arrangements; liaising with training providers where necessary

Additional Responsibilities Include:

• Daily lunch ordering
• Visitor Registration
• New hire orientations
• Mail, deliveries, shipments
• Liaising with building management work order requests
• Working with internal Facilities team to adhere to standards of office environment and quality
• Order supplies and restock items on a regular basis
• Issue and update employee key cards
• Refilling copier/printer and handling issues that may arise with equipment
• Ensure kitchen, fridge are cleaned out regularly
• Manage ad hoc tasks/projects as requested
• Work heavily with Head of Office and Broker Relations Rep to execute social and broker events
• Liaise with local vendors to secure event spaces and create food and beverage contracts
• Maintain RSVP lists and communicate updates within regional planning group
• Work with Marketing to create event invitations if needed
• Attend and take meeting notes during regional planning meetings
• Additional projects and tasks as requested by Head of Office
• Maintain HOO BR and social budget
• Receive packages and visitors
• Order business cards
• Take the initiative to identify and resolve problems
• Undertake any other reasonable duties /ad hoc reports as may be requested
• Participate in cross-team and intra-team projects as required
• Coordinate with IT department on all office equipment

Skills & Qualifications:

• Event Planning/Management
• Office Administration/Office Management
• Customer/Client Services
• Microsoft Office Suite
• Meal Ordering

We're partners in transformation. We help clients activate ideas and solutions to take advantage of a new world of opportunity. We are a team of 80,000 strong, working with over 6,000 clients, including 80% of the Fortune 500, across North America, Europe and Asia. As an industry leader in Full-Stack Technology Services, Talent Services, and real-world application, we work with progressive leaders to drive change. That's the power of true partnership. TEKsystems is an Allegis Group company.

The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.