Office Administrator

F.W. Webb, New England’s largest wholesale distributor of plumbing, heating, HVAC and industrial supplies is seeking a full-time Office Administrator for its Hartford, CT location.

Responsibilities:

• Answer phones, data entry, and assist in all aspects of branch billing process.
• Oversee filing system for all accounts payable documents.
• Accounts Payable – review journals, and process/prepare invoices for payment.
• Interact with Webb vendors to procure proper documents and data.
• Provide support for Purchasing Operating Systems with GM and Buyer.
• Perform numerous other branch office duties as assigned by Operations Manager.
• Providing feedback on established systems and processes.
• Working independently and with minimal supervision.
• Comfortable and efficient working in a fast-paced environment.

Qualifications:

• Computer and data entry skills are required
• Strong working knowledge of Microsoft Office (Excel, Word) required
• Ability to multi-task, must be detail-oriented and possess strong organizational skills
• Process a high volume of invoices accurately and efficiently in Acumatica.
• Verify invoice accuracy, including matching invoices with receipts journals and identifying discrepancies.
• Communicate effectively with vendors and our Corporate AP team to resolve open items on vendor statements.
• Collaborate with receiving, and purchasing groups to improve and ensure invoice processing workflows.
• Strong Excel Skills

Job Type: Full-time

Pay: $20.00 - $25.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Ability to Relocate:

• Hartford, CT: Relocate before starting work (Required)

Work Location: In person