Title: Administrative Assistant

Contract: 05/28/2024 to 10/11/2024

Pay: $30.45

Location: Washington, DC

Roles and Responsibilities:

SUMMARY OF DAY-TO-DAY RESPONSIBILITIES:

The successful candidate will provide essential administrative, and operations support in the day-to-day operations and administration of the DC based research team while also working on a variety of projects and departmental initiatives. Responsibilities include but are not limited to:

• Coordinate domestic and international travel as well as hotels, car rentals, car services etc with travel agency as requested

• Prepare Travel and Entertainment expense reports.

• Screen phone calls from clients, visitors and greet clients when required, handle all incoming correspondence

• Coordinate marketing meetings/events with sales department

• Complete and update research analyst calendars as needed

• Updating PowerPoint presentations as needed for marketing meetings

• Assist in maintaining our client database, log phone calls and emails in CRM as requested/needed

• Maintain research data spreadsheets as specified by analysts

• Maintain the supplies and orders supplies as needed

• Facilitate smooth organization of office operations including point of contact for local office vendors

• Support corp access team with hosting of client webinars and staffing for local client events.

• Assist in various research related projects as directed by senior analysts.

• Perform a range of staff and/or operational support activities; may serve as a liaison with other departments on basic administrative and/or operational matters such as IT and facilities.

MUST HAVE:

• Minimum of 5 – 7 years of administrative experience

• Bachelor's Degree required

• Strong proficiency in all MS office applications

• Exceptional attention to detail with the ability to follow up and see tasks through to completion

• Possess strong written and oral communication skills

• Strong organizational and analytical skills.

• Ability to establish and maintain effective working relationships with all staff levels internally and externally

• Ability to work on multiple projects simultaneously, managing time and resources to ensure work is completed efficiently and within established timeframes.

• Exhibit adaptability in a team-oriented environment.

NICE TO HAVE:

Investment Banking experience