Office Administrator

The Office Administrator is responsible for handling office administration at Grand Vision Gaming and Accounts Receivable. The ideal candidate must have extensive customer service experience, basic accounting skills and the ability to adapt to the needs of the ever-changing gaming environment. They must be capable of working under pressure to meet deadlines, be detail oriented and dedicated to completing tasks accurately and timely.

QUALIFICATIONS

-Friendly, confident, ability to build relations with clients & colleagues

-Organizational skills that promote efficiency, attention to detail, and accuracy

- Ability to prioritize tasks to meet deadlines.

-Experience with computerized accounting software required

-NetSuite experience preferred

-Willingness to jump in where needed

-Self-motivating and to work with little supervision

-Current driver’s license and clean driving record

-Notary or willingness to get notary certification

Duties

-Perform tasks associated with location support including but not limited to customer / salesperson support, visitors, mail, copying, filing, and routing telephone calls.

-Utilize NetSuite Accounting Software to process gaming machine software and gaming machine sales orders.

-Work with parts and production departments in order to finalize invoices and credit memos daily.

-Maintain strict serial number, machine release, permit (VGMID) and license per gaming machine.

-Assist controller and manufacturing manager with end of quarter reports for licensing and other reporting requirements as needed.

-Gaming machine shipment and acquisition notifications to proper regulatory office and/or customer.

-Communicate effectively with customers & sales representatives regarding sales orders and accounts receivable. Process aging reports/statements for customers to ensure timely collection of outstanding Accounts Receivable.

-New customer setup in the system. Maintain confidentiality of documents & information.

-Apply payments to proper invoice. Prepare deposit daily. Verify and resolve any payment discrepancies.

-Make arrangements for office maintenance.

-Other administrative & business support responsibilities as assigned.

#GameonGVG

Job Type: Full-time

Pay: $35,000.00 - $50,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Ability to Relocate:

• Billings, MT 59101: Relocate before starting work (Required)

Work Location: In person