Office Administrator

We are currently looking for an Office Administrator. This person helps maintain the operations of an organization by providing employees with administrative support and supplies to help them accomplish their tasks and to ensure the office runs smoothly.

Key Responsibilities

• Greet and provide general support to visitors when they arrive at the office that includes welcoming them and offering coffee for them and employees if needed.

• Assist other teams with basic administrative tasks٫ such as redirecting calls٫ disseminating correspondence٫ scheduling meetings etc.
• Communicate and implement office policies
• Place orders for corporate gifts for employees in a timely manner, in accordance with the organization's strategy.
• Maintain files and records with effective filing systems.
• Provide financial reports on office management in a timely manner.
• Monitor office supplies inventory and place orders
• Monitor office expenditures and handle all office contracts (rent, service etc.)
• Managing incoming and outgoing correspondence, including emails, faxes, mail and packages
• Coordinate with IT department on all office equipment
• Submit work orders for any repairs or maintenance required for equipment or the office space
• Carry out routine checks to ensure safety and security
• Liaise with facility management vendors, including cleaning, catering and security services
• Monitoring the work of cleaners and making sure that the office is clean at all times.
• Plan in-house or off-site activities, like parties, celebrations and conferences.

Qualifications and Requirements

• Experience as office coordinator or in a similar role preferred
• Good written and verbal communication skills
• Organizational and time management skills
• Great team player
• Good knowledge of MS Office,Skype and Slack.
• Organized and reliable with prioritizing and multitasking abilities

Benefits

• Stable and flexible working environment
• Work-Life balance
• Career growth opportunity
• Training and professional development events
• Health insurance for employees and close family members
• Teamwork and accountability
• Sense of community and defined company culture
• International work environment
• Diverse workplace
• Gym reimbursement after successfully passing the probationary period.