Office Administrator

The Office Administrator plays a crucial role in providing administrative support within a manufacturing environment. This position requires a detail-oriented and organized individual who can efficiently manage office tasks, coordinate communication, and contribute to the smooth operation of the manufacturing office.

HSM Transportation is an ISO Certified exclusive complete line manufacturer of C.E. White School Bus Seats, portable child restraints, seat covers, and foam aftermarket parts. We are also a premier commercial seat manufacturer specializing in luxury full-size, luxury shuttle, commuter transit, commuter van, salon, foldaway and sofa seating.

HSM Transportation Solutions is a business unit of HSM, headquartered in Hickory, NC since 1944. Our commitment to excellence goes far beyond our products and processes; it is centered on the people who make it all possible. If you're interested in learning more about our company culture, as well as the benefits we offer our employees, please visit our website or social media pages.

• Administrative Support:
  • Handle day-to-day administrative tasks, including filing, data entry, and document management.
  • Prepare and distribute internal and external communications, including emails, memos, and reports.
  • Maintain organized and up-to-date office records and documentation.
• Communication Coordination:
  • Serve as a point of contact between various departments, facilitating effective communication.
  • Answer and direct phone calls, take messages, and handle inquiries from both internal and external stakeholders.
  • Coordinate meetings and assist in the preparation of meeting materials.
• Office Management:
• Manage office supplies and equipment, ensuring adequate stock levels and initiating procurement when necessary.
• Oversee office cleanliness and organization, coordinating with relevant teams for maintenance.

• Human Resources Support:

• Assist with HR-related tasks, including new employee onboarding, maintaining personnel records, and coordinating training sessions.
• Support the recruitment process by posting job openings, scheduling interviews, and assisting with the orientation of new hires.

• Data Entry and Reporting:

• Input and manage data in relevant databases, ensuring accuracy and completeness.
• Generate reports as needed, providing timely and accurate information to management.

• Event Coordination:

• Assist in organizing company events, meetings, and conferences, including logistics and coordination of participants.

• Health and Safety Compliance

• Collaborate with relevant teams to ensure compliance with health and safety regulations within the office environment.

Qualifications and Skills:

• High school diploma or equivalent; additional education or certification in office administration is a plus.
• Proven experience as an Office Administrator or in a similar administrative role.
• Strong organizational and multitasking abilities.
• Excellent written and verbal communication skills.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook).
• Ability to adapt to a dynamic and fast-paced manufacturing environment.
• Knowledge of basic human resources practices is desirable.

Working Conditions:

• Office-based with occasional interaction with the manufacturing floor.
• May require some flexibility in working hours to accommodate business needs.

As an Office Administrator at HSM, you’ll enjoy:

• 401k Contribution Match up to 4% (100% Vested from Day 1), 9 paid holidays, 3 Weeks of PTO (Eligible after 60 days), Affordable Total Package Benefits offerings for you and your family, On-Site No-Cost Medical Clinics for you and Covered Dependents, Teladoc 24/7 ($0 copay), Global Healthcare and Tuition Reimbursement & Professional Development Assistance.

At HSM Solutions our culture is built on a foundation of teamwork, innovation, and celebrating our successes together as a team. We provide our employees with the tools and resources they need to achieve their goals and to make a meaningful impact on our customers, our company, and our communities. If you're looking for a place that's not just a job, but a spot where you can grow and make a real impact, then HSM Solutions is the place for you. 

For immediate consideration, please apply through our career site at www.hsmsolutions.com/careers and a recruiter will be in touch. You can also reach out directly at jobs@hsmsolutions.com to follow up on your application.

HSM prohibits discrimination based on any protected status, workplace harassment/bullying, and retaliation for filing a complaint or providing information related to a complaint. HSM provides equal employment opportunity to all employees and applicants without regard to an individual's protected status: race/ethnicity, color, national origin, ancestry, sex/gender, gender identity/expression, sexual orientation, marital/parental status, pregnancy/childbirth or related conditions, religion, creed, age, disability, genetic information, veteran status, or any other protected status.