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Form of workDescription
Status: Full-time
Classification: Exempt
Rate: 50,000 - 60,000 ($/Year) - BOE
Location: Atlanta, GA
Safety Sensitive: No
Position Summary
NewFields is seeking an Office Administrator to join our team. The Office Administrator is responsible for the supervision of various administrative functions necessary for effective and efficient business operation, particularly helping to prepare and submit invoices, manage contract documents, and support budget tracking. This position requires superior written and verbal communication skills to effectively interface with staff personnel, clients, and vendors. The Office Administrator must possess discretion and decision-making capabilities.
About Us
NewFields is an environmental science, engineering, and consulting firm specializing in developing and deploying knowledge management and information technologies to seek solutions for our clients. We provide our clients with access to a worldwide network of recognized experts and professionals in data analytics, social and health impact, environmental sciences and permitting, remediation design, extractive resource design, construction and program management, and litigation support. Our talented staff is a diverse group of accomplished individuals, most of whom are senior-level engineers, scientists, and specialists who offer their client base both practical and strategic solutions to obtaining resources needed by society while protecting, preserving, and restoring the environment. Our corporate office is located in Atlanta, GA in the heart of Midtown. We are one block away from the Arts Center MARTA Station, as well as within walking distance of several restaurants, coffee shops, and retail stores. We are also a few blocks away from Piedmont Park and Atlantic Station.
Position Responsibilities
Assist project managers and senior staff with a wide range of tasks including but not limited to project setup; monthly invoicing; budget tracking; managing accounts receivable; maintaining project data and documents, project files, and client Information;
Act as office liaison with the corporate accounting department;
Fulfil requests from clients, vendors, and staff;
Conduct research and prepare accurate and professional technical reports and presentations, including the development of graphs, charts, and tables;
Participate in team-based project work resulting in client satisfaction and the on-time completion of high-quality technical work products;
Manage daily business operations
Benefits:
NewFields believes that to attract and retain the best and brightest employees, we need to offer an outstanding benefits package. We provide paid vacation, sick and parental leave, and paid holidays.
- Medical and Prescription Drug Coverage
- Health Savings Account (HSA)
- Telemedicine
- 401k and Roth
- 401(k) Match
- Dental Insurance
- Vision Insurance
- Basic Life / Accidental Death & Dismemberment
- Long Term Care
- Short Term Disability (STD) Insurance
- Long Term Disability (LTD) Insurance
- Supplemental Life and AD&D Insurance
- Supplemental Income Protection
- Supplemental Long-Term Care Insurance
- Dependent Care Flexible Spending Account
NewFields is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, sexual orientation, gender identify or protected veteran status.
Requirements
Education: High School Diploma or equivalent; college degree is preferred.
Experience: A minimum of three (3) years of experience in an administrative support role.
Computer Software: The position requires the applicant to have working knowledge of Microsoft Office software, including Access, excel, word, and Outlook. Familiarity with enterprise accounting software such as Unanet or Deltek is strongly preferred.
Travel: Ability to travel locally for administrative tasks
Physical Demands: This is a sedentary position that may require sitting for extended periods of time, extended hours working on a computer and repetitive hand motions.
Work Location: Atlanta, GA
Core Competencies:
Discretion & Confidentiality: in everything, it's essential and expected.
Attention to Detail: accurate, patient, and methodical.
Professional Competency: Track record of career progression in the field, with a passion to help and support people.
Resilience & Adaptability: ability to solve problems in the face of ambiguity and constant change. Bias for action.
Trust & Respect: respect and inclusiveness. High openness to feedback, respect for the opinions and differences of others, and a tendency to always assume the positive intent of others.
Interpersonal Strength: able to relate comfortably with people across levels, departments and geographies, actively engaging input, listening with empathy and concern, and driving collaborative outcomes.
Business Insight: in-depth understanding of underlying business dynamics and organizational behaviors.
Maintains an eye toward future policies, capabilities, and trends within the business.
Communicates Effectively: effective in a variety of communication settings - one-on-one or group, written or verbal, formal or informal, among diverse styles and positions/levels. Delivers messages in clear, compelling, and thoughtful manner.
Ethics & Integrity: Unquestionable integrity, credibility and character who has demonstrated high moral and ethical behavior.
