Office Administrative

• Communication Hub: Serve as a central point of contact, answering phone calls, emails, and greeting visitors. They provide information, direct inquiries, and maintain effective communication within the office.
• Scheduling and Calendar Management: Manage appointments, meetings, and events for executives and team members. They coordinate schedules, send reminders, and handle changes as necessary.
• Office Organization: Maintain an organized and well-stocked office environment. This includes ordering and managing office supplies, ensuring equipment is functional, and organizing files and records.
• Data Entry and Record-Keeping: Accurately input data, update databases, and maintain records. Attention to detail is crucial to ensure accurate and organized information.
• Document Preparation: Prepare various documents, reports, and presentations using software such as Microsoft Word, Excel, and PowerPoint. This may involve formatting, editing, and proofreading.
• Correspondence: Draft, edit, and proofread business correspondence, memos, and reports on behalf of the office or executive staff.
• Meeting Support: Assist in the planning and preparation of meetings. Administrative Assistants may take meeting minutes, distribute agendas, and ensure that meetings run smoothly.
• Customer and Client Interaction: Depending on the organization, they may interact with clients, customers, or vendors. They handle inquiries, provide information, and assist with orders or appointments.
• Basic Accounting: Handle basic financial tasks, such as tracking expenses, invoicing, and processing payments. They may assist with budget management.
• Administrative Support: Provide general administrative support to various departments and team members. This includes helping with special projects, conducting research, or assisting with human resources tasks like onboarding.
• Technology Proficiency: Proficiently use office software, email, and other common office technology to perform tasks efficiently. i.e. Quickbooks, Outlook, Google Drive Etc.
• Confidentiality: Maintain the confidentiality of sensitive information and documents, especially when dealing with proprietary or personal data.
• Problem-Solving: Address unforeseen issues or challenges that arise in the office, finding solutions to keep operations running smoothly.
• Multitasking: Given the diverse nature of their responsibilities, Administrative Assistants need to handle multiple tasks and priorities simultaneously.
• Time Management: Efficiently manage their time and prioritize tasks to meet deadlines and ensure that office operations are efficient.
• Team Player: Collaborate with colleagues, executives, and management to support the overall goals and objectives of the organization.

Job Type: Full-time

Pay: $22.00 - $28.00 per hour

Expected hours: 30 – 45 per week

Benefits:

• Employee discount
• Flexible schedule

Schedule:

• 8 hour shift
• Monday to Friday
• Weekends as needed

Ability to Relocate:

• West Palm Beach, FL 33411: Relocate before starting work (Required)

Work Location: In person