National Supply Chain Specialist

Reporting to the Supply Chain Director, the National Supply Chain Specialist is responsible for supporting the buying and delivery process of goods and the placement and delivery of purchase orders. The National Supply Chain Specialist is responsible for the planning, daily management, reporting and compliance with Solaris Health policy and procedures for Supply Chain functions in all locations. This position’s responsibilities include procurement, transport, administration, staff training/education, and property management.

ESSENTIAL JOB FUNCTION/COMPETENCIES

- Supports the Director in all aspects of IOS (Inventory Optimal Solutions) practice implementation, training, and maintenance. Includes data collection and integrity.

- Responsible for the purchase order confirmation reconciliation, including buyer communication and pricing exceptions.

- Functions as a liaison between the vendors and offices to ensure that orders are delivered and/or expedited on time as required.

- Responsible for assigning purchase order numbers

- Responsible for researching and initiating disputes with vendors, including tracking, monitoring, and resolving the pricing/delivery dispute.

- Responsible for the IOS compliance reporting, including buyer communication.

- Work closely with the Finance team in relation with the AP (Accounts Payable) reporting invoice due dates.

- KPI (Key Performance Indicators) reporting (per office).

- Implements measures to reduce any waste and unnecessary costs to create a streamlined process.

- Works with suppliers to ensure that key processes are running efficiently and cost-effectively.

- Builds strong working relationships both internally and with key suppliers.

- In collaboration with Director, identify new suppliers and coordinate new account set up.

- Understanding technology and managing IOS updates/maintenance.

- Works closely with office staff to set up and track the procurement of all supplies, equipment, assets, and equipment – purchased and leased.

- Foster close working relationships with associated departments e.g., Administration, Finance, Revenue Cycle Management, etc.

- Recommends improvements in purchasing methods and drive down external spend.

- Assist in the development and implementation of all purchasing policies and procedures, in partnership with Director and management.

- Provide recommendations to the department Director for procedural or policy changes to enhance logistics effectiveness, internal controls, or cost efficiencies.

- Responsible for the preparation of management reports as well as analyzing statistical data, as directed.

- Participates in educational activities.

- Maintains patient confidentiality.

- Act as team player: collaborate, communicate clearly, and cooperate with all team members with focus on mission and goals

- Enhances communications by consistently displaying excellent customer service skills in behavior and attitude.

- Other duties as assigned.

KNOWLEDGE | SKILLS | ABILITIES

Knowledge:

Expert User of the organization IOS Systems.

Knowledge of basic Supply Chain concepts & principles.

Sufficient knowledge of policies and procedures to accurately answer questions from internal and external customers.

Knowledge of business management and basic accounting principles.

Knowledge of computer accounting programs, spreadsheets, and applications.

Knowledge of medical/office supplies terminology.

Skills:

Skill in establishing and maintaining effective working relationships with other team members, vendors, organizations, and the public.

Skill in working with Director and vendors to send timely information to offices on products updates, shortages and recalls.

Excellent forecasting skills.

Strong written and verbal communication skills.

Problem solving, managerial, organizational and research skills.

Strong presentation skills.

Abilities:

Ability to multi-task in fast-paced environment.

Ability to work cooperatively and effectively with others in a team environment.

Ability to work independently.

Ability to communicate effectively – written & verbal. Telephone protocol important.

Ability to prioritize work assignments.

Ability to accurately compile and analyze data for review.

Result orientated and confident.

Proven appreciation of customer service expectations and cost demands of business.

EDUCATIONAL REQUIREMENTS

High School Diploma or equivalent.

EXPERIENCE REQUIREMENTS

Four (4) years’ experience in Admin/Clerical, preferred two (2) years’ experience to be Supply Chain specific.

Accounting experience helpful but not required.

Advanced skills with Microsoft applications which may include Outlook, Word, Excel, and Pivot tables.

REQUIRED TRAVEL

Travel required to other site locations

Supplier visits may be required.

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday
• No weekends

Supplemental pay types:

• Bonus opportunities

Ability to commute/relocate:

• Fort Lauderdale, FL 33394: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Supply chain: 2 years (Preferred)

Work Location: In person