Meeting/Event Coordinator

Tribal Tech, LLC is a Native American SBA certified 8(m) woman-owned small business, headquartered in Alexandria, VA. We provide a diverse range of management and technical consulting services in the health/wellness, energy and education realm to federal agencies, state government, Native American/Alaska Native tribes, and private businesses.

Tribal Tech, LLC is in search of a Meeting/Event Coordinator to provide all aspects of logistical support for advisory council meetings, workgroups, and conferences to carry out technical assistance and training support for Native American/Alaska Native grantees.

Major Duties and Responsibilities:

• Planning and logistical support, including onsite support, for national and regional tribal grantee conferences with 200-500 attendees and advisory council meetings with 15-20 attendees.
• Process expense report reimbursements for grantee travel to national and regional conferences (typically for 8-20 travelers) in accordance with Federal Travel Regulations and GSA per diem rates.
• Maintain a calendar of technical assistance/training and other events in collaboration with organizational partners and the federal client.
• Serves as primary point of contact for the website and communities of practice website, including posting content, providing updates, and maintaining current information.
• Support the development and distribution of training materials, including aspects of developing content and marketing the available resources to grantees.
• Provide technical support and assistance to Native American grantees related to a web-based case management system.
• Assist a high-level executive in a fast-paced environment with administrative tasks.
• Practice culturally sensitive principles for all materials, exchanges, and contact with grantees and meeting/conference attendees.
• Other duties as assigned.

Skills and Knowledge:

• Detail-oriented with strong ability to anticipate needs and act accordingly.
• Ability to prioritize, manage multiple tasks, and deliver quality results under tight deadlines.
• Ability to create effective messaging and collaborate with multiple sources.
• Ability to be innovative and creative in meeting goals.
• Strong written and verbal communication skills.
• Self-directed and highly motivated with excellent customer service skills.
• Demonstrated cultural sensitivity and cross-cultural communication.
• Ability to demonstrate good judgment and take initiative.
• Ability to work both individually and in a team environment.
• Knowledge of web communications, webinar platforms, and social media preferred.
• Extensive working knowledge of MS Word, Excel, PowerPoint, Outlook, and SharePoint is desired.
• Must be able to favorably complete a background investigation.

Education and Experience:

• Detail-oriented with strong ability to anticipate needs and act accordingly.
• Ability to prioritize, manage multiple tasks, and deliver quality results under tight deadlines.
• Ability to create effective messaging and collaborate with multiple sources.
• Ability to be innovative and creative in meeting goals.
• Strong written and verbal communication skills.
• Self-directed and highly motivated with excellent customer service skills.
• Demonstrated cultural sensitivity and cross-cultural communication.
• Ability to demonstrate good judgment and take initiative.
• Ability to work both individually and in a team environment.
• Knowledge of web communications, webinar platforms, and social media preferred.
• Extensive working knowledge of MS Word, Excel, PowerPoint, Outlook, and SharePoint is desired.
• Must be able to favorably complete a background investigation.

DISCLAIMER:

The above position description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this job. Job duties and responsibilities are subject to change based on changing needs and conditions.

Equal Opportunity Employer/Veterans/Disabled

Job Type: Full-time

Pay: From $65,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Application Question(s):

• Please provide requested salary range.

Experience:

• Customer service: 5 years (Preferred)
• Events management: 5 years (Required)

Work Location: Remote