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Form of work Job Description:
Pay Range $20hr - $24hr
Accountabilities:
Emergency Response/Recovery:
Pay Range $20hr - $24hr
Accountabilities:
- Office Coordinator functions: Responsible for the Monthly Medical Staff meeting calendar, including booking meeting rooms, maintaining calendar grid and catering requests.
- Responsible for maintaining the Medical Staff Administration Page on the Intranet.
- Distributes Monthly Medical Staff meeting calendar Transcribes daily huddle notes for references and Department Meetings minutes.
- Responsible for uploading Quality Profiles for Reappointments and Provisional Reviews Creates Board letters following each Governing Board meeting within 10 business days of Governing Board approval.
- Responsible for depositing, tracking and entering yearly dues for Medical Staff and Allied Health Professionals.
- Responsible for ordering and maintaining supplies for the department.
- Responsible for outside affiliation requests.
- nswers all incoming calls in a timely manner, provides courteous and professional phone support.
- ssist with Director's meeting Scheduling - Coordinates meeting dates and times with all participants.
- rranges for conference rooms or other meeting locations, audio-visual equipment, or catering services as needed.
- ttends meetings and types minutes of meetings as requested.
- Office Maintenance - Orders and maintains office supplies.
- ssists in care and maintenance of departmental equipment.
- ssures documents are prepared and sent to the Office of Integrated Credentialing for individual credential files and scans/uploads into Credentialing DataBase.
- Maintains current knowledge of Regulatory standards.
- Maintains current knowledge of Medical Staff Bylaws, General Rules and Regulations, and AHP Rules and Regulations.
- Maintains current knowledge of legal principles of credentialing.
- Maintains current knowledge of State and Federal confidentiality laws affecting physician and Medical Staff and Allied Health Professional staff record keeping.
- ssists with maintaining a database on all Medical Staff and Allied Health Professionals Responsible for assigning PBAR numbers and issuing/tracking for other departments.
- Demonstrates proficiency with Microsoft Office applications.
- Uses credentialing database for assigned duties for data entry, including board approval dates, privileges and uploading documents.
- Facilitates new and existing Medical Staff and Allied Health Professional staff On boarding that includes, badge, parking, IT and Imprivata Access.
- ttends New Medical Staff and Allied Health orientation as scheduled/assigned.
- Projects cooperation and hospital core values to all customer groups.
- Other Duties as assigned.
Emergency Response/Recovery:
- In the event of an emergency, the employee holding this position is required to "report to duty" in accordance with the university's Emergency Operations Plan and/or the employee's department's emergency response and recovery plans.
- Familiarity with those plans and regular training to implement those plans is required.
- During or immediately following an emergency, the employee will be notified to assist in the emergency response efforts, and mobilize other staff members if needed.
- mandated reporter who in Candidate's or Candidate's professional capacity has knowledge of, or reasonably suspects a person who is under the age of 18 years, elderly, or a dependent adult has been the victim of abuse or neglect must report the suspected incident.
- The reporter must contact a designated agency immediately or as soon as practically possible by telephone or in writing within 36 hours.
- By virtue of the associated job duties, this position qualifies as a mandated reporter as required by state law and Client's' policy.
- High school or equivalent.
- 1 year Experience in an acute care facility or large healthcare organization in which duties included multiple tasks.
- Excellent skills in use of personal computer software programs including but not limited to MS Word, PowerPoint, and Excel.
- Must be well organized and work independently with minimal direction.
- Knowledge of medical terminology preferred.
- Working knowledge of Information systems, Medical Staff credentialing, and multi specialty Graduate Medical Education program experience preferred.
- Fire Life Safety Training (LA City) - If no card upon hire, one must be obtained within 30 days of hire and maintained by renewal before expiration date.(Required within LA City only).
- Certified Professional in Medical Services Management (NAMSS) - Valid CPMSM or CPCS by the National Association of Medical Staff Service.
