Medical Records Coordinator

The Medical Records Coordinator is responsible for processing and maintaining accurate patient Medical Records, ensuring timely orders processing, following HIPAA protocols, and performing records-related duties such as filing, indexing, and record audits. The Medical Records Coordinator respects and promotes the Agency’s mission, values, and vision.

1. Perform all daily Medical Records functions, including chart assembly, reports, audits, indexing, and orders processing in accordance with Agency policies and department procedures.
2. Follow Medical Records protocols and follow Agency policies and procedures to ensure Medical Records are maintained in compliance with state, federal, and accreditation requirements.
3. Submit documentation for physician signature, monitor status of unsigned orders, and document follow-up efforts to obtain signature.
4. Ensure authentication and credentialing of practitioners is completed prior to processing signed orders and other documents.
5. Complete administrative record audits following patient admission and discharged to ensure all documents are complete.
6. Identify and monitor patient documentation deficiencies are resolved and corrected in order to maintain integrity of the patient’s medical record.
7. Fulfill authorized medical record requests.
8. Review, prepare, and archive discharged paper records.
9. Actively participate in improving and implementing department procedures in order to achieve more effective and streamlined record information control.
10. Perform clerical duties including sorting, filing, answering phones, responding to emails, covering reception, photocopying, scanning, and data entry in a courteous, friendly, and helpful manner.
11. Protect the confidentiality of patient and organization information through effective controls of Medical Records.
12. Participate in activities to control expenses such as ensuring timely signature on orders, certifications, and other documentation that delays billing.
13. Performs other duties and responsibilities as assigned to support department and Agency needs.

The above statements are intended to be a representative summary of the major duties and responsibilities performed by incumbents of this job.  The incumbents may be requested to perform job-related tasks other than those stated in this description.

1. High School graduate or equivalent experience.
2. Licensed driver with insured automobile - in accordance with state and/or organization requirements.
3. Excellent communication skills and public relations skills.
4. Intermediate Word processing and PC skills, with ability to navigate Microsoft Excel and Word.
5. Information systems knowledge.
6. Previous clerical experience desired.
7. Knowledge of corporate business management, governmental regulations and
   accreditation standards desired.
8. Demonstrates autonomy, organization, assertiveness, flexibility and cooperation in performing job responsibilities.

PHYSICAL REQUIREMENTS

1. Ability to lift 50 lbs.
2. Ability to push/pull 50 lbs.
3. Ability to stoop, bend, and squat.
4. Ability to walk up one flight of stairs.
5. Ability to walk one mile.
6. Ability to sit for one hour, minimum.
7. Visual and audio acuity.

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