Medical Documentation Specialist

ArcSource Group, Inc. is an award-winning, woman-owned small business providing program and project management, business optimization, training development and delivery, digital accessibility, administrative, and information technology support services to federal civilian and defense customers for more than 20 years. ArcSource combines agile project management expertise and technical skills with innovative, effective solutions to help our customers achieve mission objectives. ArcSource’s commitment to quality service delivery and continuous process improvement is demonstrated by our CMMI Level 3 appraised processes and ISO quality and IT management registrations.

We are seeking an outstanding Virtual Narrative Summary Writer to support the Navy Medicine Readiness & Training Commands (NMRTCs) and Navy Medicine Readiness & Training Units (NMRTUs).

Background: The Navy Bureau of Medicine and Surgery (BUMED), Force Medical Readiness Department (N10D), oversees Medical Evaluation Board (MEB) activities. Virtual Medical Readiness and MEB support services are already currently being provided to local Navy Medicine Readiness & Training Commands (NMRTCs) or Navy Medicine Readiness & Training Units (NMRTUs) in the performance of MEB activities. The virtual Narrative Summary (NARSUM) Writing Team will provide additional virtual support to NMRTCs and NMRTUs in writing NARSUM pre-drafts to assist in the generation of the final NARSUMs. The NARSUM is a vital component of the MEB process for ill and injured Service members who are unable to return to duty and are being prepared for transition out of Military Service.The support provided by this virtual team will improve the accuracy and consistency of NARSUMs as well as improve their timely completion, which will positively impact meeting established Disability Evaluation System (DES) timelines.

Position Location: Virtual / Telework

Key Requirements and Responsibilities:

• Will, at a minimum, include the diagnosis(es), symptoms experienced by the member, and appropriate clarifying diagnostic and testing procedures.

• Confirm the medical diagnosis for and document the full clinical information, including history, treatment status, and potential for recovery of the Service Member’s medical conditions that, individually or collectively or through combined effect, will prevent the Service Member from reasonably performing the duties of their office, grade, rank, or rating, and state whether each condition is cause for referral to the PEB.

• Address the impact on associated operational assignment limitations and whether the medical conditions are likely to improve sufficiently for the Service member to reasonably perform the duties of their office, grade, rank, or rating within 12 months.

• Address how the severity of the Service Member’s medical condition is likely to change within the next three years.

• Address any requirement to monitor or provide treatment for the Service Member’s chronic conditions beyond the next 12 months, and what geographic or logistical constraints such monitoring may place upon the Service Member’s assignments.

Position Responsibilities: To support these requirements, the individual in this position must be able to perform the following job requirements:

• Complete Virtual NARSUM Writing Team Training Program.

• Perform a thorough review of Service Member’s medical records for each case assigned and generate a pre-draft narrative summary for each diagnosis assigned. The pre-draft NARSUM will be a comprehensive clinical synopsis which summarizes the medical record documentation of the Service Member’s medical condition including- history, diagnostic evaluation, confirmation of diagnosis, treatment, impact on performance of duty, potential for recovery, and need to monitor or provide future treatment.

• Apply complex fact-finding, analytical skills and investigative techniques to gather factual information.

• Use LIMDU SMART, AHLTA, MHS GENESIS, HAIMS, and other systems in the performance of daily duties. May also be required to review the Member’s Electronic Health Record (EHR)/Service Treatment Records (STR), or deployability assessment.

• Communicate as needed with Physical Evaluation Board Liaison Officers (PEBLOs) in instances where needed to request additional/civilian records from Service members; and/or communicate with PEBLOs and Medical Evaluation Board Approving Authority (MEBAA) physicians for anticipated delays in pre-draft NARSUM completion so that appropriate action may be taken to prevent timeliness deficiencies; or communicate with referring/treating providers for clarification of clinical or other information.

• Complete NARSUMs accurately and in an efficient and timely manner to meet established criteria, targets and timelines.

• Work independently as part of a virtual team.

• Work productively in a virtual environment.

Education and Experience

• Licensed Physician Assistant or Nurse Practitioner; or Independent Duty Corpsman.

• 5-7 years clinical experience with Navy or Marines or other services within the Armed Forces or civilian clinical setting.

• Demonstrated ability to create comprehensive notes related to medical conditions.

• Experience in Family Medicine, Occupational Medicine, Internal Medicine, Preventative Medicine desired; but all experience in any discipline of medicine will be considered.

Other Skills

• Must be able to fluently read, write, and speak English.

• Must possess excellent writing skills and fundamental knowledge of clinical medicine with appropriate use of medical terminology.

• Must possess excellent communication skills.

• Must possess a thorough working knowledge of policies and procedures of the Health Insurance and Portability and Accountability Act (HIPAA), Freedom of Information Act, Privacy Act, and directives issued by competent authorities.

• Must possess knowledge of the operational principle of all standard office equipment such as desktop computers, laptops/tablets, fax, scanner, printers and data transcribing procedures.

• Must be proficient using Microsoft Office Suite.

Minimum Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the minimum knowledge, skill, and/or ability required.

• Problem-Solving - Identifies and resolves problems in a timely manner; gathers and analyzes information skillfully; develops alternative solutions; works well in group problem-solving situations; uses reason even when dealing with emotional topics.

• Written Communication - Writes clearly and informatively; edits work for spelling and grammar; varies writing style to meet needs; presents numerical data effectively; able to read and interpret written information.

• Ethics - Treats people with respect; keeps commitments; inspires the trust of others; works with integrity and ethically; upholds organizational values.

• Diversity - Demonstrates knowledge of EEO policy; shows respect and sensitivity for cultural differences; promotes a harassment-free environment; builds a diverse workforce.

• Strategic Thinking - Develops strategies to achieve organizational goals; understands organization's strengths & weaknesses; analyzes market and competition; identifies external threats and opportunities; adapts strategy to changing conditions.

• Innovation - Displays original thinking and creativity; meets challenges with resourcefulness; generates suggestions for improving work; develops innovative approaches and ideas; presents ideas and information in a manner that gets others' attention.

• Planning/Organizing - Prioritize and plans work activities; uses time efficiently; plans for additional resources; sets goals and objectives; organizes or schedules other people and their tasks; develops realistic action plans.

• Professionalism - Approaches others in a tactful manner; reacts well under pressure; treats others with respect and consideration regardless of their status or position; accepts responsibility for own actions; follows through on commitments.

• Language Skills - Ability to read, analyze and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, proposals, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.

• Mathematical Skills - Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.

• Reasoning Ability - Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to question activities and issues in all functional areas and make sound business decisions based on that data.

• Work Environment: Work is performed in a Fully Remote/Telework Environment. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the position. While performing the duties of this Job, the employee is regularly required to sit, talk, type, or hear. The employee is frequently required to walk; use hands to finger, handle, or feel and reach with hands and arms.

If you are a qualified individual with a disability or a disabled veteran, you have the right to request an accommodation if you are unable or limited in your ability to use or access https://arcsourcegroup.com/careers. To request an accommodation, please email careers@arcsourcegroup.com and provide your name and contact information.

----------------------------------------------------------------------------

The specific statements shown in each section of this position description are not intended to be all-inclusive. They represent typical elements considered necessary to successfully perform the job. Applicants selected will be subject to a government security investigation and must be able to obtain a government-granted security clearance. Individuals may also be subject to a background investigation including, but not limited to, criminal history, employment and education verification, and drug testing.

ArcSource Group, Inc. is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, protected veteran status, disability status, sexual orientation, gender identity, pregnancy or childbirth, genetic information, arrest or conviction record, or any status protected by federal, state, and local law. We participate in the E-Verify Employment Verification Program.

If you meet the qualifications above and are looking for a challenging role in a fast-paced environment, we encourage you to apply. We offer competitive compensation, benefits package, and opportunities for professional growth.

Job Type: Full-time

Pay: $95,000.00 - $125,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee discount
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• Monday to Friday

Work setting:

• Remote

Application Question(s):

• What is your desired salary?
• Do you have a Physician Assistant License or Nurse Practitioner License or former Independent Duty Corpsman (who obtained a license)?
• Are you legally authorized to work in the United States for our Company?
• Do you now, or will you in the future, require sponsorship for employment?

Experience:

• military service or in DoD healthcare environment: 5 years (Required)

Work Location: Remote