Medical Administrative Assistant

Responsibilities:

· Complete and timely data entry of client information

• Attach orders, opening paperwork, or other documents to client’s chart.

· File clinical documentation into client’s charts

· Collaborating with other administrative and health care staff on specific projects

· Work together with Nurse Facilitators on managing client reminders and follow-ups.

· Staff client openings with qualified personnel directly related to client needs.

· Manage scheduling websites and vendor portals.

· Maintain Caregiver schedules and upload monthly availability for staff.

· Ensure accurate and timely communication between office and field staff.

· Respond to time off requests, cancelled shifts, and call off’s by providing backup caregivers and communicating with clients as needed.

· Confirm weekly timesheets by confirming against scheduling program.

· Responsible for the initial contact for tracking of missing timesheets

· Input client and caregiver information into the scheduling software

o Document changes of condition

o Document schedule changes

o Document caregiver call off’s, shift refusals, etc.

o Perform quality calls and visits.

· Attending care conferences, staff meetings and other office duties as directed.

· Responsible for monitoring, tracking, and reduction of employ turnover and overtime

· Provides turnover and overtime statistical data for reporting and analysis.

· Manages relationships with internal and external candidates.

· Maintains accurate candidate records in Applicant Tracking System

· Ensure positive candidate experience throughout process from recruiter communication through final interview.

· Network and establish effective working relationships with recruitment sources. Represent organization at specified career fairs.

· Assists with other duties as assigned.

· Manage incoming web fax.

· Assist with answering phone.

· Greet visitors.

Experience:
- Previous experience working in a medical office or healthcare setting preferred
- Knowledge of medical terminology and procedures
- Proficiency in using office software and electronic medical record systems
- Familiarity with phone systems and handling multiple lines

This position requires strong organizational skills, attention to detail, and the ability to multitask in a fast-paced environment. The ideal candidate should have excellent communication skills, both written and verbal, as well as the ability to work well with a diverse patient population.

Please note that this is not an exhaustive list of responsibilities and qualifications. Additional duties may be assigned as needed.

If you are looking for a rewarding opportunity to contribute to the healthcare field, we invite you to apply for the Medical Administrative Assistant position. We offer competitive compensation, benefits, and opportunities for professional growth within our organization.

Job Type: Full-time

Pay: $19.00 - $21.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Health insurance
• Health savings account
• Opportunities for advancement
• Paid time off
• Vision insurance

Medical specialties:

• Home Health

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person