Marketing & Special Events Manager

Job Description Marketing & Special Events Manager
Marketing & Special Events Manager
Full-Time, Exempt
Location: Administration
Reports to: Vice President of Resource Development
Schedule: Monday-Friday
Compensation: $50,000-$55,000
About Us
Boys & Girls Clubs of Kentuckiana (BGCK) is an out-of-school time provider, offering a safe haven for youth who need us most. Our mission is to inspire & enable all young people, especially those who need us most, to realize & develop their full potential as productive, responsible & caring citizens.
Essential Job Responsibilities
The Marketing & Special Events Manager is responsible for providing support and coordination of opportunities to build public awareness of Club services, programs, and activities through Special Events and marketing.
Marketing
o Social Media
Stay up to date with social media best practices
Measure the success of social media campaigns
Manage and coordinate all social media posts
Partner with appropriate staff to create a social media strategy
Collaborate with Clubs and other departments to ensure content is informative and meeting the needs of the organization
o Media Relations
Prepare articles and press releases for the media
Ensure the organization protects and promotes its image in a proper, coordinated, and consistent manner
Cultivate and enhance collaborative relationships with the press and publicity community
Manage the flow of news about the organization to the media
Gather and disseminate timely information to press and staff
Create effective communicate channels between the media and appropriate staff
Plan and oversee press events
Assemble press kits
Compose and edit press releases, company literature, and articles for internal and external use
Coordinate and attend media visits at Clubs
Provide Club tours when needed
o Marketing & Graphic Design
Continuously maintain the organizations brand aesthetics, internally and externally
Maintain brand standards and style
Design marketing materials, brochures, flyers, posters, email signatures, business cards
Maintain and improve Company website
Coordinate any third party marketing services when applicable
o Giving Campaigns
Plan and implement the annual Giving Campaigns and ensure deadlines and fundraising goals are met
Current annual Giving Campaigns include: Giving Tuesday, Great Futures, Give for Good, KY Gives Day
Special Events
o This individual oversees all aspects of the organizations fundraising events, including:
Creates and manages an annual event plan and calendar
Manages all deadlines and tasks for events
Leads all event planning and production meetings
Creates and leads the solicitation of event sponsorships
Secures guest speakers and entertainment for events; reviews speeches, writes scripts, coordinates rehearsals
Negotiates costs and services with vendors; books event space, arranges food and beverage, orders all supplies and decorations, coordinates audiovisual equipment and operation
Organizes and manages the invitation, registration, and attendee check-in processes
Secures volunteers when necessary
Manages the follow-up with donors, vendors, sponsors, and staff members following each event
Tracks event finances including check requests, invoicing, credit card payments, and reporting
Evaluates the potential to convert special event donors to annual fund donors
Additional Responsibilities
May be required to drive a Club vehicle as needed
Travel between Clubs and/or the Admin Office for trainings and meetings
All other duties as assigned
Physical Requirements of the Work Environment
Ability to work in a fast-paced and loud environment
Ability to continuously stand and move around the Club
Ability to lift up to 30 pounds occasionally
Ability to navigate stairs (if located at our Parkland or California Clubs)

Qualifications
Education
o High School degree or G.E.D. is required
o College degree from an accredited college or university is preferred
Work Experience
o At least two years of experience in marketing and planning/implementing high level non-profit fundraising events
Skills
o A passion and understanding of the mission, objectives, policies, programs, and procedures of BGCK
o Ability to maintain a positive, friendly, and cooperative attitude in the workplace
o High ethical standards
o Strong communication skills, both oral and written
o Ability to maintain professional relationships with internal staff and external partners
o Excellent organizational skills and attention to detail
o Excellent time management skills with a proven ability to meet deadlines
o Strong analytical skills and problem-solving skills
o Strong supervisor and leadership skills
o Ability to adapt to the needs of the organization and employees
o Ability to prioritize tasks and to delegate them when appropriate
o Thorough knowledge of employment-related laws and regulations
o Proficiency with Microsoft Office Suite
o Proficiency with or the ability to quickly learn the HRIS and ATS
Benefits
Medical, Vision, Dental
Flexible Spending Account (FSA), Dependent Care Spending Account (DCSA)
Employer Paid Life Insurance and Disability
Supplemental Life Insurance
401(k) Participation & Matching
Paid Time Off (PTO)
Self-Care Days
12 Paid Holidays
Free Club Membership for Children of Staff
Our Commitment to Diversity & Inclusion
The Boys & Girls Clubs of Kentuckiana provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type. Boys & Girls Clubs of Kentuckiana is committed to a diverse and inclusive workforce, and welcomes applicants with disabilities and applicants from underrepresented racial and ethnic groups.
Request for Accommodation in the Recruitment Process
If you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please direct your inquiries to HR@bgcky.org.
Disclaimer
The information presented indicates the general nature and level of work expected of employees in this classification. It is not designed to contain, nor to be interpreted as, a comprehensive inventory of all duties, responsibilities, qualifications and objectives required of employees assigned to this job. Any benefits listed in this job description is presented for illustrative purposes. Ultimately, the full benefit package available to an employee will be outlined in an employment offer letter. All offers of employment are contingent upon successful outcomes of a background check.

Flexible work from home options available.