Marketing Coordinator

POSITION OVERVIEW:

The Marketing Coordinator provides support to the Marketing Manager and other staff on a variety of marketing, and proposal projects.

ESSENTIAL FUNCTIONS:

Proposal Generation

• Coordinate the proposal process including GO/NO GO process and preparation proposals.
• Coordinate with staff and clients to prepare and complete proposal submission documents.
• Develop project sheets, outlining brief descriptions of signature projects, for use in proposals.
• Create qualification packages, submission materials, complete forms, and maintain agency solicitation and document portals.
• Provide proposal and marketing information for Principal and Associate meetings.
• Maintain project photos used in website and project sheets
• Maintain and generate lists for direct mailing from client and contractor database
• Assist in creating templates for various documents (such as proposals, reports, letterhead, flyers, brochures)

Databases

Maintain MRCE Client Database including all updates and additions from new jobs and proposals

Update Project Database including tracking of:

• Client and Owner References
• Construction Costs
• Start and Completion Dates
• Staff working on project
• Descriptive text and project categorization

Update Personnel database information on existing and new staff:

• Tracking of Organizations and Professional Committees for Partners/staff
• Maintaining record of Principal/staff articles
• Maintaining data engineering licensure for firm and the engineers.

General Marketing, PR, Social Media Support

• Track opportunities for award submissions and coordinate preparation of submissions with input from staff.
• Execute internal and external marketing and branding initiatives (for example, lobby screen, email and social media postings and announcements, end of year staff presentation).
• Assist in updates of marketing, corporate identity, and proposal collateral materials as needed (such as brochures, profiles, project sheets, staff resumes, business cards, forms, and trade show and career fair exhibits), ensuring the latest materials are always available when and where needed.
• Directing inquiries through our website “Contact Us” form and incoming calls to Marketing Manager for proper direction or response.
• Create and post Social Media Postings on the firm, interesting events, firm services, firm personnel (promotions, projects, etc.), and other topics on company pages (such as LinkedIn) and assist with drafting and sending email announcements via Constant Contact.
• Assist in article writing, formatting, and placement in publications.
• Track and coordinate company and personnel entries into contests and engineering award competitions.
• Maintain files of published Articles by staff.
• Maintain calendar and attendance of office seminars.
• Maintain calendar of upcoming conferences and seminars where personnel can place papers or make presentations.
• Handle company mailings such as party invitations, announcements, press releases, new brochures, and holiday cards. Coordinate updates to database required prior to these mailings.
• Assist in working with graphic designers, writers, and photographers as needed for specific projects or publications.

Events Support

• Coordinate company and marketing events and launches.
• Coordinate technical talks or presentations within the company
• Track and coordinate event and conference participation; follow technical conference opportunities and track MRCE technical presentations and webinars.
• Support technical staff, marketing and business development needs; review documents prepared by others for typos, optimal language, and accuracy.
• Assist in coordination of in-office events and professional events (conferences, career fairs, seminars)
• Assist with company projects such as branded clothing catalogue, holiday party and social events.

REQUIRED QUALIFICATIONS:

• Education: Bachelor’s degree in Marketing, Communications, English or related field
• Experience: Preferred candidates will have:
• 2-4 years’ experience in the Architecture, Engineering, or Construction (AEC) field or related field.
• Some basic knowledge of marketing procedures, campaigns, and tools.
• Some experience working with proposals.
• Adobe Suites (Photoshop, InDesign, Lightroom, etc) experience.
• Some graphic design experience preferred.
• Experience working in database tools (such as Unanet, Sales Force or FileMaker)
• Very strong writing abilities.
• Strong Microsoft office skills, particularly in use of Microsoft Word, PPT, and Excel
• Great communication skills (written and verbal) with the ability to interact and collaborate effectively with all types of personalities.
• A positive attitude, enthusiasm and are a motivated self-starter.
• Great multitasking and time management skills, are responsive to fast-paced environments, have a good team-oriented work ethic, and the ability to self-manage project assignments from start to finish with minimal oversight and under tight deadlines.

SUPERVISION RECEIVED:

• Reports directly to the Marketing Manager

SCHEDULING REQUIREMENTS

• Be available to work evenings and weekends to meet work or event demands

WORKPLACE LOCATION REQUIREMENTS

• Requires daily in-office presence

TRAVEL REQUIREMENTS

• Possibility of travel, locally by car or public transportation.

COMPETENCIES:

• Interpersonal Skills: Building constructive working relationships characterized by a high level of cooperation and mutual respect; communicating respectfully and listening to others while making an attempt to understand alternative viewpoints.
• Quality of work & attention to detail: Completes and delivers work that fulfills the requirements of the assignment.
• Organization & Productivity: Efficiently uses time; plans and prioritizes work effectively; completes assignments on schedule; seeks to assist in areas outside of standard scope of responsibility; executes tasks in timely manner.
• Ethics and Compliance: Acts with honesty and integrity at all times. Conducts Firm business in ethically and in full compliance with the company hand book.
• Contributes Constructively: Provides helpful, relevant, and original ideas that result in improvements to work and deliverables.
• Positivity & optimism: Maintains a positive outlook; faces challenges with optimism; sees the possibilities in all situations.
• Accountability: Takes personal accountability for actions, rather than placing blame on others.
• Initiative & Follow Through: Identifies what is needed to be done and does it before being asked or before the situation requires it; acts quickly to achieve results; sees tasks through to the end. Is dependable and reliable and brings their best each day and to every task.
• Adaptability/Flexibility: Adapting to changing needs, conditions, and work responsibilities; meeting deadlines, and maintaining composure in stressful situations; open to different and new ways of doing things; willing to modify approach.
• Communication Skills: Demonstrates mastery of both written and verbal communications, delivering clear and organized thoughts.
• Attendance & Punctuality: Shows up on time each day and puts in the hours needed to get the work done.
• Technology: Must be proficient in Microsoft Office (including competency in use of Excel, Word, PPT, Outlook), ability to learn and use relational databases (such as Unanet), and the ability to learn new programs and skills as needed.

TYPICAL PHYSICAL DEMANDS AND WORK ENVIRONMENT

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions.

• Must be able to remain in a stationary position the majority of the time.
• Occasionally lifts, carries, pushes, or drags boxes or equipment up to 20 lbs.
• Frequently moves inside the office to access file cabinets, office machinery, etc.
• Occasionally required to position self in a stooping, kneeling, or crouching manner.
• Frequently required to use hands or fingers, handle or feel objects, tools, machinery and computers.
• Frequently communicates with others and must be able to exchange accurate information in these situations.
• Frequently operates a computer and other electronic equipment.
• The noise level in the work environment is usually low to moderate.

The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities, and skills required of personnel so classified. MRCE retains the right to change or assign other duties to this position.

MRCE is an equal employment opportunity employer and considers all applicants without regard to race, color, religion, national origin, ancestry, citizenship, gender, pregnancy, age, physical or mental disability, genetic information, service in the uniformed services, or any other basis protected by federal,

Job Type: Full-time

Pay: $65,000.00 - $81,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Application Question(s):

• Are you authorized to work lawfully in the United States?
• Will you now, or in the future, require sponsorship (i.e. H-1B visa, etc.) to legally work in the U.S.?

Education:

• Bachelor's (Preferred)

Work Location: In person