Manager - Maintenance, Operations And Transportation

POSITION: Manager - Maintenance, Operations and Transportation

SALARY RANGE: Classified Manager III Salary Schedule

WORK YEAR: 12 Months / 8 Hours per day

APPLICATION DEADLINE: Until Filled

QUALIFICATIONS:

● Any combination or experience equivalent to a Bachelors degree in construction management, business administration or related field and five years increasingly responsible experience in construction, maintenance, landscape, custodial, transportation, Operations and repair of buildings including four years in a supervisory capacity.

● DOJ fingerprint clearance and TB clearance.
● Legal authorization to work in the U.S.
● Valid California driver’s license.
● Within 60 days of hire, provision of TB (tuberculin) clearance, as mandated by the California

Education Code.
● Experience working in a school district or educational setting is desired.

RESPONSIBILITIES & DUTIES:
Under the direction of the Chief Business Officer or designee, plan, organize, control and direct Operations and activities involved in the inspection, cleaning, new construction, maintenance and repair of District buildings; facilities, grounds and equipment. Manage transportation services to the District.
Assist in facility and modernization planning and implementation. Lead and manage communications, personnel and resources to meet District maintenance, operations, facilities and Transportation planning needs. Assure smooth and efficient departmental activities. Supervise, evaluate and develop the performance of assigned personnel.

• Plan, organize, control and direct Operations and activities involved in the inspection, cleaning, construction, maintenance and repair of District buildings, facilities, grounds and equipment; establish and maintain related priorities and timelines; assure related activities comply with established laws, codes, rules, regulations, ordinances, policies and procedures.
• Coordinate and direct communications, personnel and resources to meet District maintenance, operations, transportation and construction needs and assure smooth and efficient departmental activities
• Establish and maintain relationships with staff and administrators regarding custodial, maintenance, construction and repair projects, activities, progress and related needs and issues; prioritize and coordinate response to requests and work orders.
• Supervise, evaluate and develop the performance of assigned personnel; interview and select employees and recommend transfers, reassignment, performance management; coordinate subordinate work assignments and review work to assure compliance with established

standards, requirements and procedures; assure employee understanding of established requirements.

• Plan, develop and implement construction, installation, maintenance, repair and enhancement projects; monitor, assess and modify activities in response to project progress; inspect completed work for accuracy and compliance with established standards, requirements and procedures; assure compliance with the Division of State Architect specifications and requirements.
• Direct the activities of labor estimates, costs of materials and equipment needed for construction, maintenance and repair activities; compile and prepare cost estimates; monitor and assure adequate levels of equipment and supplies; research and coordinate the purchase of equipment and supplies as appropriate.
• Participate in the planning, development, scheduling, design and implementation of new construction and renovation projects; provide input concerning the development and design of architectural and engineering construction specifications; coordinate projects with outside contractors; review contractor work to assure compliance with established standards, contracts and specifications. Address and respond to community needs and special needs of site administration.
• Assure proper coordination of activities in accordance with bond requirements for the proper use and reporting of bond funds; prepare related reports.
• Collaborate on district facilities and construction projects; maintain contact with technical consultants and specialists on issues related to design and construction.
• Direct activities of custodial services that ensure facilities are cleaned and maintained in a safe and orderly condition; schedule and direct preventative maintenance functions; coordinate response to emergency custodial and maintenance needs; direct utility and energy management and conservation programs to enhance cost-efficiency and meet District needs.
• Plan, organize and direct grounds maintenance activities involved in the beautification of grounds and landscaped areas; coordinate the mowing, edging, trimming and watering of lawns, fields and other turf grounds; oversee planting, cultivation, pruning, fertilization and irrigation functions.
• Direct the inspection of District building, grounds and facilities to identify maintenance and repair needs; coordinate and participate in inspection programs and activities to assure proper identification and resolution of fire, safety, security and health hazards.
• Oversee transportation services for the district to ensure all safety and compliance standards are met, training and maintenance of district vehicles is maintained; service and child safety standards are ensured, and that driver training and compliance meets all standards.
• Direct the development and preparation of the annual preliminary budget for maintenance, operations, and construction; review and evaluate budgetary and financial data; assure expenditures do not exceed established limitations.
• Provide technical information and assistance to the Chief Business Officer or designee regarding assigned activities, needs and issues; assist in the formulation and development of policies, procedures and programs.
• Direct and participate in the maintenance of various records related to maintenance, repairs, work orders, projects and assigned activities; prepare periodic budget reports.
• Communicate with personnel, administrators, outside organizations and the public to exchange information, coordinate activities and resolve issues or concerns.
• Operate standard office equipment including a computer and assigned software; drive a vehicle to conduct work.
• Coordinate, attend and conduct various meetings and in-services to maintain a high level of standards.
• Perform related duties as assigned.

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ESSENTIAL SKILLS INCLUDE THE ABILITY TO:

• Plan, organize, control and direct Operations and activities involved in the inspection, cleaning, new construction, maintenance and repair of District buildings, facilities, grounds and equipment.
• Supervise and evaluate the performance of assigned personnel.
• Inspect projects for accuracy, completeness and compliance with established standards, requirements and procedures.
• Estimate material, labor, equipment and time requirements.
• Assist in the planning, development and implementation of construction and renovation projects.
• Monitor and assure adequate levels of maintenance and repair equipment and supplies.
• Communicate effectively both orally and in writing.
• Interpret, apply and explain rules, regulations, policies and procedures.
• Establish and maintain cooperative and effective working relationships with others.
• Operate a computer and assigned office equipment.
• Analyze situations accurately and adopt an effective course of action.
• Meet schedules and timelines..
• Work independently with little direction.
• Plan and organize work.
• Prepare comprehensive reports.
• Direct the maintenance of various records related to assigned activities.

THIS POSITION REQUIRES THOROUGH KNOWLEDGE OF:

• Planning, organization and direction of Operations and activities involved in the inspection, cleaning, new construction, maintenance and repair of District buildings, facilities, grounds and equipment.
• Proper methods, techniques, materials, tools and equipment used in cleaning, grounds maintenance, construction, maintenance or repair activities.
• Applicable building codes, ordinances, requirements, regulations and safety precautions.
• Requirements of maintaining buildings, facilities, grounds and equipment in a safe, clean and orderly condition.
• Health and safety regulations and procedures.
• Applicable laws, codes, rules, regulations, policies and procedures.
• Record-keeping and report preparation techniques.
• Operation of a computer and assigned software.
• Policies and objectives of assigned programs and activities.
• Budget preparation and control for MOT programs.
• Principles and practices of administration, supervision and training.
• Oral and written communication skills.
• Interpersonal skills using tact, patience and courtesy.
• Operation of a computer and assigned software.
• Technical aspects of field of specialty.

PHYSICAL DEMANDS:

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The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to stand; walk; use hands to finger, handle, or feel objects, tools, or controls; and talk or hear. The employee frequently is required to reach with hands and arms. The employee is occasionally required to sit and stoop, kneel, crouch, or crawl.

The employee must occasionally lift and/or move up to 25 pounds or more. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

WORK ENVIRONMENT:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee may occasionally work near moving mechanical parts and in outside weather conditions and is occasionally exposed to fumes or airborne particles, toxic or caustic chemicals, risk of electrical shock, and vibration. The noise level in the work environment is usually moderate.

PAUSD is an equal opportunity employer in compliance with the Americans with Disabilities Act and all other applicable federal, state and local laws.

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Job Type: Full-time

Pay: $146,007.00 - $191,427.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Paid time off
• Retirement plan

Experience level:

• 5 years

Schedule:

• Day shift
• Monday to Friday

Work setting:

• In-person
• Office
• Outdoor work
• School

Ability to Relocate:

• Palo Alto, CA 94306: Relocate before starting work (Required)

Work Location: In person