Manager, Grants Billing & Reporting

ABOUT LA CONSERVATION CORPS

The LA Conservation Corps is an environmentally focused youth development non-profit organization. By offering paid work experience on green community projects and innovative afterschool, secondary and vocational education programs, we strive to build resilience in the youth and young adults of Los Angeles and in the neighborhoods, they call home. The primary mission of the LA Conservation Corps is to provide at-risk young adults with opportunities for success through job skills training, education and work experience with an emphasis on conservation and service projects that benefit the community. Founded in 1986, LA Conservation Corps (“the Corps”) has served over 30,000 young people in the community.

ABOUT THE POSITION

Reporting to the CFO, the Manager of Grants Billing & Reporting (MGBR) is responsible for the oversight of the Corps’ grant and contract invoicing and reporting, collections, budget tracking, and budget modifications. Working as part of the Finance Grants Management team, the MGBR is responsible for the financial transactions for grants and contracts billing, receivables collections, grant budget tracking and reporting, grant fiscal compliance and close-out reporting.

The position interfaces externally with government and private funders to ensure accurate and timely invoicing and smooth monitoring visits, collaborates with program personnel to ensure optimal grant financial performance, and engages with the accounting and payroll teams to ensure that financial objectives are met.

ROLES & RESPONSIBILITIES

• Provide active leadership, guidance, and coordination of finance grant management resources to meet invoice and reporting deadlines, maintain optimal utilization and productivity, and ensure consistent receivables cash flow.
• Act as liaison with funders and financial monitors, and respond to inquiries to provide financial information and supporting documentation.
• Monitor aging receivables and perform outreach to funders to resolve barriers to prompt receivables payments.
• Responsible for overseeing grants with complex billing and reporting requirements to ensure fiscal compliance and optimal grant performance.
• Review, approve, and perform quality assurance of invoicing and reporting to ensure compliance to GAAP, Uniform Guidance Title 2 CFR 200, funder specific regulations and requirements, and the Corp’s internal controls.
• Coordinate grant implementation meetings with Program, Administrative, and Compliance staff to ensure that billing, support documentation, and financial reporting requirements, as codified in the grant contract language, are congruent with the Corps’ internal systems capabilities.
• Prepare regular reports on grant billing activities and provide updates on the status of unbilled receivables inventory.
• Analyze receivables aging data and prepare cash flow reports as scheduled or requested.
• Provide accurate and timely financial information to management for decision-making purposes.
• Assist with improving data systems for grant performance reporting and invoicing that are effective in reducing errors and increasing productivity.
• Coordinate grant related expense reclassifications with Program staff and the payroll department.
• Hire, train, and supervise Finance Grants personnel.

Please note that this job description is not designed to cover or contact a comprehensive listing of activities, duties and/or responsibilities that may be required of the employee for this job. Duties responsibilities and activities may change at any time and without notice.

Due to the organization’s response to the COVID-19 pandemic, your essential functions and responsibilities may change to accommodate the needs of the program and to stay in compliance with CDC and the County of LA Public Health Department requirements.

QUALIFICATIONS

• A bachelor's degree in finance, accounting, or related field.
• A minimum of two years of experience managing a grants invoicing team in a non-profit environment.
• Advanced financial and management reporting skills.
• Requires a high degree of accuracy and attention to detail.
• Demonstrated knowledge and understanding of proper accounting treatment for
• accounts receivable transactions and activities.
• Highly organized with ability to manage multiple priorities and deliver assignments on
• time.
• Familiarity with Sage Intacct accounting software preferred.
• Familiarity with various federal, state, county, and city grant financial requirements and systems highly desirable.

OTHER DUTIES AND REQUIREMENTS

• Must be COVID-19 vaccinated and be able to provide supporting documentation.
• California Driver’s License required.
• Occasional use of private vehicle for company purposes; validation of driving record

and approval of commercial policy insurability is required in conjunction with proof

of personal minimum liability insurance coverage per the requirements of the State of

California. Mileage will be reimbursed at the Internal Revenue Service (IRS) standard

mileage rate.

• Strong knowledge of Microsoft Excel and Microsoft Outlook.

COMPENSATION & BENEFITS

The annual salary range is $64,000 to $81,000. The position is an in-office position, located in Downtown Los Angeles. Benefits include medical, dental and vision benefits, 3 weeks vacation, 11 paid holidays, and a 401K retirement plan with a 3% match.

LA Conservation Corps is an Equal Opportunity Employer and does not discriminate against any person because of race, creed, color, religion, sex, sexual orientation, national origin, disability, age, political affiliation or citizenship. All qualified applicants, including minorities and women, are encouraged to apply.
Envision Consulting was retained by LA CONSERVATION CORPS. to conduct the search for their incoming MANAGER of GRANTS BILLING & REPORTING.

Applicants needing accommodation for any part of the application process may contact Envision Consulting at 626.889.7905 to request and arrange for assistance.