Manager Financial Operations

Job Title: Manager Financial Operations
Department: COMMUNITY ENGAGEMENT
Shift: 1st
Specialty: Finance
Job Number: 2023-1228
Date Posted: 05/13/2023
Position Type: Finance/Accounting
Job Qualifications:
Manager Financial Operations
Job Summary:
This position is responsible for the development and maintenance of financial structures, analysis and processes to enhance and manage the financial objectives of the Office of Community Health Equity and Engagement (CHEE). Reviews the monthly financial performance of multiple Accounting Units, grants, contracts and other philanthropic activities, and partners with leadership to implement changes that improve the financial outcomes and formulates recommendations based on data analysis. Complete, verify and oversee the ongoing financial reporting and variance processes for the department. The Manager, Financial Operations, is responsible for providing departmental budget planning and reporting, financial management, oversight and reporting of grant funding and billing in cooperation with professional staff and external partners, in addition to maintaining office operations, data collection and management and reporting. Exemplifies the Rush mission, vision and values and acts in accordance with Rush policies and procedures.
Principal Duties and Responsibilities:
Financial Administration (80%):
Leads the management of financial processes, including planning, developing and maintaining financial tracking systems across the department.
Establishes and independently manages electronic financial data management systems for multiple departmental accounting units, grants and contracts.
Maintains up-to-date financial reports for multiple grants, contracts and departmental accounting units and provides insight toward strategic financial initiatives.
Develops, analyzes and manages the production of multiple fiscal year departmental accounting unit budgets.
Monitors and reports monthly on multiple budget expenditures against accounting units, contracts and grant funds.
Calculates variances from budgets and reports significant issues to management, independently takes corrective action as needed.
Coordinates and prepares monthly journal entries for corrections, internal invoicing and other institutional processes.
Responsible for monthly and fiscal year-end close processes, including submitting accruals to finance department, coordinating and reviewing and reconciling departmental accounts to ensure proper fiscal management.
Manages deposits to the cashier office for department.
Provides department level financial support, including invoicing, contracts and payments.
Trains staff in financial dashboards and reporting procedures as needed.
Manages labor distribution and labor cost transfer process for employees in CHEE department and external departments.
Office Operations (20%):
Manages the reimbursement process for department, including proxy approver and requesters.
Manages service contract submission process and contract library across department to maximize efficiency.
Generates iGreentree user accounts and processes new hire requests as needed.
Manages payroll access and manager/employee approval assignments in the payroll system.
Oversees supply chain management systems, responsible for maintaining and updating office workflows based on efficiency and effectiveness, collaborates with Directors, VP and other CHEE team members on process improvement initiatives.
Communicates and acts as liaison to Payroll and Human Resources regarding personnel issues with financial implications.
Manages and supports departmental accounts payable processes, communicates with Rush accounts payable and CHEE team members to ensure invoices are paid in a timely manner and department is updated regarding institutional process changes.
Facilitates new vendor setup process, with a focus on ensuring payment terms are established in accordance with Rush's Anchor Mission initatives.
Establishes and manages systems for maintaining records on all staff FTE allocations.
Required Job Qualifications:
Bachelor's degree required in fiscal management, accounting, grants administration or related discipline.
5 years of finance experience.
Well organized, detail-oriented.
Proficient in Microsoft Word, Excel, and Powerpoint.
Experience with database management.
Knowledge of financial systems.
Experience working on multiple projects simultaneously.
Experience working in a fast-paced environment.
Experience managing several funds and cost centers simultaneously.
Experience delivering outstanding customer service, and experience interacting effectively with all levels of staff, faculty, administration and external business associates.
Good problem solving skills; experience working independently on multiple tasks simultaneously.
Ability to, focus and perform well under pressure, effectively prioritize, meet deadlines, and maintain confidentiality.
Preferred Job Qualifications:
Master Degree.
Knowledge of LINK financial systems
Rush University Medical Center is an Equal Opportunity Employer that welcomes and encourages all applicants to apply regardless of age, race, sex, religion, color, national origin, disability, veteran status, sexual orientation, gender identity and/or expression, marital or parental status, ancestry, citizenship status, pregnancy or other reason prohibited by law.