Address
Form of workSalary : $82,212.00 - $99,876.00 Annually
Location : CA 92084, CA
Job Type: Full-Time
Job Number: 24-30-O
Department: RCS/Parks/PW Facilities Maint
Opening Date: 12/21/2023
Closing Date: 1/11/2024 5:30 PM Pacific
Bargaining Unit: MGCF
Position
Are you looking to join a dynamic team with a strong sense of accountability that strives to achieve great results? Discover what makes the City of Vista an amazing place to work!
The Recreation & Community Services Department is looking for a Management Analyst to join their team. This Department supports a variety of functions including, the award-winning Moonlight Stage Productions, the Rancho Buena Vista Adobe, the Gloria McClellan Adult Activity Center, and the Wave Waterpark, as well as a variety of Recreation Programs for the community at-large, a robust Public Art program and the use of facilities at twenty different parks. The Management Analyst is an at-will management position. Under general supervision of the Director of Recreation & Community Services, the Management Analyst may perform administrative, analytical, budgetary, legislative, and financial support duties for the department and may supervise assigned staff.
CLASS CHARACTERISTICS:
The Management Analyst is the journey level of the Management Analyst series, performing a wide variety of duties for an assigned department in areas such as budgets, grants, contracts, programs, operations and administrative functions. Positions at this level are expected to exercise independent judgment in selecting adequate approaches and analytical techniques for the purpose of developing sound recommendations. Incumbents in some positions may exercise direct supervision or provide lead direction to assigned staff. The Management Analyst class is distinguished from Senior Management Analyst in that duties are typically more narrowly focused on an assigned department or program specific functions as opposed to the Senior Management Analyst level which is characterized by performing predominately highly complex analytical duties that have a City-wide focus and/or significant impact to the city and frequent interaction with all department heads, City Council, boards, commissions and external organizations. Management Analysts may be assigned some higher-level tasks from time to time to provide an opportunity for career advancement, but those tasks are not regularly assigned to the Management Analyst class.
Examples of Essential Functions
Provides overall administrative support to the Recreation & Community Service Department; evaluates administrative procedures; composes a variety of technical and city council agenda reports; compiles and analyzes data and makes recommendations on the formulation of policy and procedures; confers with representatives of other governmental agencies, businesses, professional and citizens' groups, vendors, and the public; writes reports for council action; researches and resolves problems and complaints; may participate in the selection of program personnel and supervise the work of professional, technical and administrative support staff; performs other duties as assigned. Provides related information and assistance regarding finance and budgeting programs and services; develops, evaluates, and monitors assigned department budgets; reconciles expenditures, processes budget adjustments, journal entries; prepares monthly financial reports; Researches grant opportunities and coordinates grant solicitations; assists subject matter experts regarding specific program responses; develops and/or reviews justification narrative and budget; and assists the department with grant management once awarded; determines if grant reimbursement requests are eligible. Prepares, processes and advertises RFP's and RFQ's; assists in developing bid specifications and reviewing proposals; drafts and processes contracts and agreements; monitors expenses and deliverables to ensure contract compliance. Oversees assigned City and/or departmental programs; develops policies and regulations and ensures compliance; conducts analysis of programs; reviews program effectiveness and evaluates problems; resolves problems and complaints; makes recommendations for program modifications or development of new programs.
Minimum Qualifications
The ideal candidate should possess any combination of training, education and experience which demonstrates an ability to perform the duties of the position.
EDUCATION & EXPERIENCE:
A typical qualifying entrance background is completion of college level course work leading to completion of a Bachelor's Degree in Business, Public Administration or a closely related field and four (4) years of increasingly responsible administrative, management, finance or related experience, including lead or supervisory experience and experience performing administrative analysis or grants/project administration support work. Experience at or equivalent to the level of Management Assistant in the City of Vista, wherein the incumbent has acquired the knowledge and abilities listed above is also qualifying.
LICENSE REQUIRED:
A valid Class C California Driver's License with a satisfactory driving record is required.
KNOWLEDGE OF:
Procedures of administrative research, planning, design, methodology and analysis including organization and fiscal management, contract monitoring, and research methodology; principles of management, organization and administrative analysis; city code, policies, and procedures; methods of report preparation; research techniques; proper English usage, spelling, grammar, punctuation and report writing; graphic and tabular presentation of data; principles and practices of effective supervision; computers and software programs (e.g. Microsoft Office and financial accounting software packages) to conduct research, assess information, and/or prepare documentation; principles and practices of budgetary systems and procedures; methods of budget development, administration and monitoring; basic government accounting; basic principles, theories, techniques and methods of financial/statistical/comparative analysis;
grant development and monitoring practices and methods; grant application procedures;
RFP development including specifications and proposal review procedures; contract monitoring processes and procedures; essential elements of contracts and agreements;
program development and monitoring processes and procedures and effective program management techniques.
SKILL IN:
Collecting and analyzing information, and drawing valid conclusions; writing comprehensive technical reports and display information and data in its most meaningful and understandable form; making effective public presentations; making financial and budget forecasts; researching grant opportunities and developing grant packages; developing RFP's and bid packages; developing new programs, and program policies and regulations; resolving program problems and complaints.
ABILITY TO:
Apply conventional and original techniques in research methodology; define a problem so that it lends itself to quantitative and qualitative analysis; use practical judgment, creativity and resourcefulness in planning and developing assigned administrative projects; read, understand, interpret and apply laws, policies, rules, contracts, guidelines and professional practices; understand and carry out oral and written instructions; establish and maintain effective working relationships with those contacted in the course of work; guide the work of subordinate personnel when assigned; use data processing resources in statistical studies and research; develop, evaluate and monitor assigned budgets; create accounting systems to track expenses and revenue; monitor grants and track grant accounting; prepare for and participate in grant audits; negotiate, prepare and administer contracts and agreements; monitor contracts to ensure compliance; interpret laws, policies and procedures pertaining to assigned departments and programs; track program performance and make recommendations for improvements or changes.
Other Information
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this class, the employee is regularly required to communicate effectively verbally and in a written manner; observe and interpret data, and analyze and solve problems; work under changing and intensive deadlines with frequent interruptions; and interact with City officials, media, citizens groups, employees and others encountered in the course of work. The employee must be able to work indoor office environments/outdoor in the field environments (depending on position). The employee may have to move up to 50 lbs. and transport up to 10 lbs. objects frequently (depending on position). Vision abilities required by this job include the ability to detect, determine, perceive, identify, estimate, and assess work related objects and/or work products based on position specific designated tasks. The employee may be required to work overtime to complete assignments. Must be able to work a flexible schedule. Use of personal vehicle during employment may also be required.
APPLICATION PROCEDURE:
A City application form and supplemental questionnaire must be submitted and received by the closing date. Application materials may be obtained from the City of Vista, Human Resources Office, 200 Civic Center Drive, Vista, CA 92084 online at www.cityofvista.com. Feel free to contact us at: (760) 726-1340 or email us at with any questions.
SELECTION PROCESS:
Candidates must clearly demonstrate through their application materials that they meet the employment standards outlined above. All properly completed applications will be reviewed, and the most appropriately qualified individuals will be invited to continue in the selection process. Examinations for the position may consist of any combination of written, performance, and oral exams to evaluate the applicant's skill, training, and experience for the position. Successful applicants will be placed on an eligibility list. The City may also merge lists. The selected candidate(s) must successfully complete pre-employment clearances which may include a physical, drug screen, and live scan fingerprinting. The provisions of this announcement do not constitute an expressed or implied contract, and any provisions contained in the announcement may be modified or revoked without notice.
The City of Vista is an Equal Opportunity Employer.
We welcome and celebrate diversity, inclusion and belonging in the workplace!
All qualified candidates and veterans are welcome to apply.
SCHEDULE OF EVENTS:
Thursday, January 11, 2024, at 5:30 p.m. - Recruitment Closes
Week of January 22, 2024 - Virtual Oral Board - Interview
Please note, all dates are subject to change.
VACATION
125 Hrs. - 1-5 years of continuous service
149 Hrs. - 6-9 years
165 Hrs. - 10-20 years
178 Hrs. - 21+
ADMIN. LEAVE
60 Hours annually (Management)
SICK LEAVE
96 hours per year
HOLIDAYS
Employees working the 9/80 flex schedule are entitled to 99 hours of holiday leave per fiscal year.
INSURANCE
Excellent benefits package including medical, dental, vision, and life insurance programs. A portion of the employee's and dependent's premiums are paid by the City.
WELLNESS PROGRAMMING
The City offers comprehensive wellness programming to its employees including onsite wellness facilities and onsite wellness sessions.
TUITION REIMBURSEMENT
The City's Tuition Reimbursement Plan may assist employees in paying the cost of approved books and tuition for classes which relate to their job.
RETIREMENT
Depending on eligibility, based on CalPERS criteria, new employees will be provided the 3% @ 60 Plan or newly established 2% @ 62 Plan. Employees currently contribute the entire employee contribution amount of 8%.
The City does not participate in Social Security, but employees must be enrolled in the Medicare portion.
*Actual benefits will depend on date of hire and may differ from the information listed. Part-time employee benefits may be prorated.
01
ATTENTION APPLICANTS: Copying and pasting duplicate answers and stating "See resume" and/or "see previous answer" are not acceptable to the questions below. By completing this supplemental questionnaire, you are attesting that the information you have provided is accurate. Please acknowledge your understanding by selecting "Yes".
02
Which best describes your level of education?
03
How many years of experience do you have performing progressively responsible administrative analysis and/or support work?
04
Describe your experience preparing and writing City Council , Commission or general agenda reports, issue papers, or legislative summaries to executive management or elected officials. If none, please write "N/A".
05
Please describe your experience developing and monitoring operating budgets. If none, please write "N/A".
06
Describe your experience managing contracts. If none, please write "N/A".
Required Question
Location : CA 92084, CA
Job Type: Full-Time
Job Number: 24-30-O
Department: RCS/Parks/PW Facilities Maint
Opening Date: 12/21/2023
Closing Date: 1/11/2024 5:30 PM Pacific
Bargaining Unit: MGCF
Position
Are you looking to join a dynamic team with a strong sense of accountability that strives to achieve great results? Discover what makes the City of Vista an amazing place to work!
The Recreation & Community Services Department is looking for a Management Analyst to join their team. This Department supports a variety of functions including, the award-winning Moonlight Stage Productions, the Rancho Buena Vista Adobe, the Gloria McClellan Adult Activity Center, and the Wave Waterpark, as well as a variety of Recreation Programs for the community at-large, a robust Public Art program and the use of facilities at twenty different parks. The Management Analyst is an at-will management position. Under general supervision of the Director of Recreation & Community Services, the Management Analyst may perform administrative, analytical, budgetary, legislative, and financial support duties for the department and may supervise assigned staff.
CLASS CHARACTERISTICS:
The Management Analyst is the journey level of the Management Analyst series, performing a wide variety of duties for an assigned department in areas such as budgets, grants, contracts, programs, operations and administrative functions. Positions at this level are expected to exercise independent judgment in selecting adequate approaches and analytical techniques for the purpose of developing sound recommendations. Incumbents in some positions may exercise direct supervision or provide lead direction to assigned staff. The Management Analyst class is distinguished from Senior Management Analyst in that duties are typically more narrowly focused on an assigned department or program specific functions as opposed to the Senior Management Analyst level which is characterized by performing predominately highly complex analytical duties that have a City-wide focus and/or significant impact to the city and frequent interaction with all department heads, City Council, boards, commissions and external organizations. Management Analysts may be assigned some higher-level tasks from time to time to provide an opportunity for career advancement, but those tasks are not regularly assigned to the Management Analyst class.
Examples of Essential Functions
Provides overall administrative support to the Recreation & Community Service Department; evaluates administrative procedures; composes a variety of technical and city council agenda reports; compiles and analyzes data and makes recommendations on the formulation of policy and procedures; confers with representatives of other governmental agencies, businesses, professional and citizens' groups, vendors, and the public; writes reports for council action; researches and resolves problems and complaints; may participate in the selection of program personnel and supervise the work of professional, technical and administrative support staff; performs other duties as assigned. Provides related information and assistance regarding finance and budgeting programs and services; develops, evaluates, and monitors assigned department budgets; reconciles expenditures, processes budget adjustments, journal entries; prepares monthly financial reports; Researches grant opportunities and coordinates grant solicitations; assists subject matter experts regarding specific program responses; develops and/or reviews justification narrative and budget; and assists the department with grant management once awarded; determines if grant reimbursement requests are eligible. Prepares, processes and advertises RFP's and RFQ's; assists in developing bid specifications and reviewing proposals; drafts and processes contracts and agreements; monitors expenses and deliverables to ensure contract compliance. Oversees assigned City and/or departmental programs; develops policies and regulations and ensures compliance; conducts analysis of programs; reviews program effectiveness and evaluates problems; resolves problems and complaints; makes recommendations for program modifications or development of new programs.
Minimum Qualifications
The ideal candidate should possess any combination of training, education and experience which demonstrates an ability to perform the duties of the position.
EDUCATION & EXPERIENCE:
A typical qualifying entrance background is completion of college level course work leading to completion of a Bachelor's Degree in Business, Public Administration or a closely related field and four (4) years of increasingly responsible administrative, management, finance or related experience, including lead or supervisory experience and experience performing administrative analysis or grants/project administration support work. Experience at or equivalent to the level of Management Assistant in the City of Vista, wherein the incumbent has acquired the knowledge and abilities listed above is also qualifying.
LICENSE REQUIRED:
A valid Class C California Driver's License with a satisfactory driving record is required.
KNOWLEDGE OF:
Procedures of administrative research, planning, design, methodology and analysis including organization and fiscal management, contract monitoring, and research methodology; principles of management, organization and administrative analysis; city code, policies, and procedures; methods of report preparation; research techniques; proper English usage, spelling, grammar, punctuation and report writing; graphic and tabular presentation of data; principles and practices of effective supervision; computers and software programs (e.g. Microsoft Office and financial accounting software packages) to conduct research, assess information, and/or prepare documentation; principles and practices of budgetary systems and procedures; methods of budget development, administration and monitoring; basic government accounting; basic principles, theories, techniques and methods of financial/statistical/comparative analysis;
grant development and monitoring practices and methods; grant application procedures;
RFP development including specifications and proposal review procedures; contract monitoring processes and procedures; essential elements of contracts and agreements;
program development and monitoring processes and procedures and effective program management techniques.
SKILL IN:
Collecting and analyzing information, and drawing valid conclusions; writing comprehensive technical reports and display information and data in its most meaningful and understandable form; making effective public presentations; making financial and budget forecasts; researching grant opportunities and developing grant packages; developing RFP's and bid packages; developing new programs, and program policies and regulations; resolving program problems and complaints.
ABILITY TO:
Apply conventional and original techniques in research methodology; define a problem so that it lends itself to quantitative and qualitative analysis; use practical judgment, creativity and resourcefulness in planning and developing assigned administrative projects; read, understand, interpret and apply laws, policies, rules, contracts, guidelines and professional practices; understand and carry out oral and written instructions; establish and maintain effective working relationships with those contacted in the course of work; guide the work of subordinate personnel when assigned; use data processing resources in statistical studies and research; develop, evaluate and monitor assigned budgets; create accounting systems to track expenses and revenue; monitor grants and track grant accounting; prepare for and participate in grant audits; negotiate, prepare and administer contracts and agreements; monitor contracts to ensure compliance; interpret laws, policies and procedures pertaining to assigned departments and programs; track program performance and make recommendations for improvements or changes.
Other Information
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this class, the employee is regularly required to communicate effectively verbally and in a written manner; observe and interpret data, and analyze and solve problems; work under changing and intensive deadlines with frequent interruptions; and interact with City officials, media, citizens groups, employees and others encountered in the course of work. The employee must be able to work indoor office environments/outdoor in the field environments (depending on position). The employee may have to move up to 50 lbs. and transport up to 10 lbs. objects frequently (depending on position). Vision abilities required by this job include the ability to detect, determine, perceive, identify, estimate, and assess work related objects and/or work products based on position specific designated tasks. The employee may be required to work overtime to complete assignments. Must be able to work a flexible schedule. Use of personal vehicle during employment may also be required.
APPLICATION PROCEDURE:
A City application form and supplemental questionnaire must be submitted and received by the closing date. Application materials may be obtained from the City of Vista, Human Resources Office, 200 Civic Center Drive, Vista, CA 92084 online at www.cityofvista.com. Feel free to contact us at: (760) 726-1340 or email us at with any questions.
SELECTION PROCESS:
Candidates must clearly demonstrate through their application materials that they meet the employment standards outlined above. All properly completed applications will be reviewed, and the most appropriately qualified individuals will be invited to continue in the selection process. Examinations for the position may consist of any combination of written, performance, and oral exams to evaluate the applicant's skill, training, and experience for the position. Successful applicants will be placed on an eligibility list. The City may also merge lists. The selected candidate(s) must successfully complete pre-employment clearances which may include a physical, drug screen, and live scan fingerprinting. The provisions of this announcement do not constitute an expressed or implied contract, and any provisions contained in the announcement may be modified or revoked without notice.
The City of Vista is an Equal Opportunity Employer.
We welcome and celebrate diversity, inclusion and belonging in the workplace!
All qualified candidates and veterans are welcome to apply.
SCHEDULE OF EVENTS:
Thursday, January 11, 2024, at 5:30 p.m. - Recruitment Closes
Week of January 22, 2024 - Virtual Oral Board - Interview
Please note, all dates are subject to change.
VACATION
125 Hrs. - 1-5 years of continuous service
149 Hrs. - 6-9 years
165 Hrs. - 10-20 years
178 Hrs. - 21+
ADMIN. LEAVE
60 Hours annually (Management)
SICK LEAVE
96 hours per year
HOLIDAYS
Employees working the 9/80 flex schedule are entitled to 99 hours of holiday leave per fiscal year.
INSURANCE
Excellent benefits package including medical, dental, vision, and life insurance programs. A portion of the employee's and dependent's premiums are paid by the City.
WELLNESS PROGRAMMING
The City offers comprehensive wellness programming to its employees including onsite wellness facilities and onsite wellness sessions.
TUITION REIMBURSEMENT
The City's Tuition Reimbursement Plan may assist employees in paying the cost of approved books and tuition for classes which relate to their job.
RETIREMENT
Depending on eligibility, based on CalPERS criteria, new employees will be provided the 3% @ 60 Plan or newly established 2% @ 62 Plan. Employees currently contribute the entire employee contribution amount of 8%.
The City does not participate in Social Security, but employees must be enrolled in the Medicare portion.
*Actual benefits will depend on date of hire and may differ from the information listed. Part-time employee benefits may be prorated.
01
ATTENTION APPLICANTS: Copying and pasting duplicate answers and stating "See resume" and/or "see previous answer" are not acceptable to the questions below. By completing this supplemental questionnaire, you are attesting that the information you have provided is accurate. Please acknowledge your understanding by selecting "Yes".
- Yes
- No
02
Which best describes your level of education?
- High School
- Some College
- Associate's Degree
- Bachelor's Degree
- Master's Degree
03
How many years of experience do you have performing progressively responsible administrative analysis and/or support work?
- 1-2 years of experience
- 3-4 years of experience
- 5 or more years of experience
- None. I have no related experience in this area
04
Describe your experience preparing and writing City Council , Commission or general agenda reports, issue papers, or legislative summaries to executive management or elected officials. If none, please write "N/A".
05
Please describe your experience developing and monitoring operating budgets. If none, please write "N/A".
06
Describe your experience managing contracts. If none, please write "N/A".
Required Question
