Management Analyst Iv (Part-Time: 30Hrs) - Retirement Administrator (Fprs)

The Fire and Police Retirement System within the City of Pasadena administers the financial and beneficial administration of the Fire and Police Retirement System, as governed by the provisions of Article XV of the Charter and P.M.C. Chapter 2.250. The board sits as the hearing body on all applications for benefits filed with it, and is the designated hearing body for all City of Pasadena CalPERS public safety disability benefits applications.
Currently, the Fire & Police Retirement Board is seeking a highly skilled Management Analyst IV (Retirement Administrator) to administer daily functions and activities of the Retirement System. This position will perform analytical, administrative and/or management duties and responsibilities in various administrative functions including budget/financial and legislative analysis, contract administration, communications, purchasing, and performs related work as assigned. This position is scheduled for up to 30 hours per week with pro-rated medical benefits.
IDEAL CANDIDATE
The ideal candidate will be a technical expert in retirement systems and have experience working with a Board, preferably in the public sector. This person must be able to work independently, possess strong public sector budget and fund management experience, analytical and problem-solving skills, excellent communication and interpersonal skills, be flexible, energetic, takes initiative, and possess a strong work ethic.The major responsibilities of this position are listed below. For more detailed information, please review the job description.

• Plans and administers activities of multi-faceted retirement system in accordance with the law, City Charter and applicable Ordinances, rules, policies and procedures;
• Prepares, monitors, and amends the Fire and Police Retirement Board's annual operating budget; conducts revenue and expenditure forecasting and research;
• Prepares the annual financial statements, MD&A, notes to the financial statements, and all disclosures and schedules in the annual audit;
• Works independently with no supervision;
• Serves as the Secretary to the Board, including preparation of all agendas, meeting materials and reports, and coordination with other Board professional consultants;
• Tracks available pooled cash for administration and benefits; provides the necessary amount to withdraw from the portfolio every 2-4 months;
• In concert with the Board's Investment Advisor, prepares and executes all rebalance and withdrawal directives for periodic admin expenses and retiree payroll;
• Manages, develops and oversees financial systems for reliable analysis and reporting, including internal system controls;
• Manages actuarial valuations and annual audits, insuring compliance with accounting rules;
• Works with investment consultants, asset managers, custodian bank and legal counsel to accomplish Board goals/objectives;
• Develops and implements the Request for Proposal process for outside vendors, insuring contract compliance;
• Provides guidance and support to the Retirement Board preparing all Board meeting agenda and documents;
• Administers all aspects of the defined benefit plan, including payroll, COLA's, taxes, member accounting, required reporting and issues related to retirement benefit administration;
• Responds to and resolves problems, mediating complaints;
• Manages the PERS disability retirement hearing process insuring compliance with applicable rules/regulations;
• Communicates retirement policies and procedures to System members;
• Supervises subordinate staff;
• Conducts research and analyzes legal, statistical and other System data; and
• Represents the Retirement System at interagency and professional meetings.

COMPETENCIES
The following list represents the core competencies needed for success in this position.

• Action & Results Focus - Initiating tasks and focusing on accomplishment
• Attention to Detail - Focusing on the details of work content, work steps, and final work products
• Oral Communication - Engaging effectively in dialogue
• Writing - Communicating effectively in writing
• Relationship Building - Establishing rapport and maintaining mutually productive relationships
• Project Management - Ensuring that projects are on-time, on-budget, and achieve their objectives

EDUCATION AND EXPERIENCE

• Any combination of education and/or experience that has provided the knowledge, skills, and abilities necessary for acceptable job performance. Example combinations include: bachelor's degree in business or public administration, finance or a closely related field and four years of progressively responsible analytical or administrative experience, two years of which is at the journey level.
• Individuals that meet the minimum qualifications and have experience working in a municipality, a Board of Directors, and a local Retirement System will be deemed most qualified.

SELECTION PROCESS
The selection process will consist of an evaluation of training and experience and the most highly qualified candidates may be invited to participate in a written examination, an oral interview panel, and a department interview with the hiring manager. Probationary work period is one year.
VACANCY INFORMATION
There is currently one vacancy in the Fire and Police Retirement System.
The resulting eligibility list from this recruitment may be used to fill this vacancy and similar vacancies in the future.Must possess a Class C California driver's license and a satisfactory driving record. Employment Type: PT-30