Maintenance Supervisor Ii

As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills and dedication to build stronger minds and a healthier world.
UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty.
UW Facilities manages the University’s buildings, infrastructure, and land, with more than 1,100 employees in a variety of fields. The Asset Management group includes Capital & Space Management, Real Estate, Sustainability and other teams responsible for planning and workload management. The Operations group includes Project Delivery, Maintenance & Construction, Campus Energy, Utilities & Operations, Building Services, Transportation Services and Safety. Supporting these groups are the Business Intelligence & Information Technology group and the Finance & Administration group. Please visit the UW Facilities web page for more information: UW Facilities.
Maintenance & Construction (M&C) is responsible for general maintenance, repair, and renovations of all University of Washington (UW) main campus facilities including building interiors, exteriors, and grounds, as well as logistics, moving, and disposal of surplus equipment and furniture.
UW Facilities Construction is the in-house provider of minor alterations, improvements and tenant renovations including architectural, electrical, and mechanical projects, cabinetry, and campus and building signage which by state statute must not exceed $90K for multi-trades work and $45K for single trade work.
We have an outstanding opportunity for a Maintenance Supervisor II (ideally with mechanical, electrical, plumbing experience) to supervise and manage assigned construction program crews including leads, journey-level and semi-skilled trades in the performance of construction projects to ensure that tenant improvements and remodels are performed at a level and standard that meets required specifications, budgetary constraints, and UW policies.
Primary Duties and Responsibilities
Construction Project Execution

Direct, coordinate, and review the schedule of construction crews, and/or multiple trades in the installation, repair and alteration of campus buildings, grounds, equipment, utilities and other facilities.

Read plans and blueprints.

Determine scope of work, materials needed, their availability and estimated costs, and ensure compliance with applicable standards and codes.

Conduct regular project site visits.

Monitor work to ensure that all work requests meet quality and productivity expectations, established safety standards, and that crews follow M&C customer communication expectations and internal work order system protocols.

Ensure work orders are on schedule, within budget and that all work order financial documentation is accurate and up to date.

Routinely provide work status, cost, and schedule information and follow up as necessary with customers.

Monitor and utilize productivity reports to ensure efficient use of resources.

Provide feedback to the Assistant Director for Construction.

Procure, distribute, and account for equipment, tools and supplies necessary for an efficient and effective construction operation.

Operate service vehicles to review work sites, transport equipment and personnel.

Personnel

Responsible for the overall supervision, development, and management of assigned staff personnel.

Monitor, inspect and assess employee performance providing feedback necessary to meet performance standards.

Address and resolve employee performance and behavioral issues.

Conduct and/or participate in fact findings.

Implement and employee corrective as required.

Conduct annual performance reviews of assigned personnel.

Review and approve timecards.

Review and approve leave requests according to policies and procedures.

Oversee and participate in the recruitment process.

Conduct reference checks and make hiring recommendations to the Assistant Director for Construction and department Director.

Ensure personnel attend required training as scheduled.

Proactively coordinate with training personnel when requesting new training classes.

Monitor attendance records to ensure area personnel are up-to-date.

Organizational Leadership and Engagement

Positively support all management directives and actively promote the purpose and foundational values of M&C.

Ensure adherence to Maintenance & Construction (M&C) protocols and all University and UW Facilities policies and procedures including the UW Facilities Leadership Standards, Individual Accountability Protocols (IAP), and Management Accountability Protocols (MAP).

Participate in and follow through with M&C process improvement initiatives and promote employee engagement in continuous improvements and innovation.

Continuously promote and enforce a safe work environment.

Coordination

Communicate with Facilities Construction personnel, other UW Facilities shops as well as external business partners such as Design Services, Capital Planning & Development and UW Information Technology, to facilitate work.

Promote excellent customer service through effective, courteous and professional interactions with clients, colleagues and the campus community.

Represent M&C at meetings promoting the professionalism of the organization.

Compliance

Know and ensure that assigned personnel comply with occupational health and safety regulations that apply to work actions and conduct on the job, including Safety Data Sheet (SDS) instructions, Hazard Review Checklists (HRCs) and the use of personal protective equipment (PPE) whenever required.

Apprise the Assistant Director for Construction of all safety issues.

Maintain professional knowledge of and follow current code/ordinances, training requirements, and certification/licensing requirements and ensure employees are adhering to same.

Other

Other duties as required.

Core Competencies

Demonstrate personal integrity and trustworthiness.

Manage stressful situations and change priorities effectively.

Anticipate, recognize, and resolve problems.

Be responsible and accountable.

Use organizational skills and provide attention to details.

Maintain a positive, optimistic, and success-oriented attitude.

Exercise professionalism, which includes being tactful and courteous.

Exhibit a professional work ethic.

Continuously promote a safe work environment.

Requirements include:

Three years of full-time experience as a journey trades worker, General Maintenance Mechanic 2, or equivalent; including one year of full-time experience in a lead or supervisory capacity.

Possession of a valid motor vehicle operator’s license may be required.

Additional Requirements include:

Excellent interpersonal and oral/written communication skills and a proven ability to work successfully with people at all levels throughout the organization and with a wide range of internal and external stakeholders.

Able to maintain professional behavior and composure in a fast paced, dynamic, customer service - driven environment.

Excellent problem-solving skills.

Able to anticipate and recognize problems, and develop and implement creative, cost-effective solutions.

Able to function within a complex regulatory environment.

Demonstrated ability to effectively interpret and apply standards, regulations, policies, and procedures.

Excellent organizational skills.

Able to work independently and successfully prioritize and coordinate multiple programs and assigned tasks.

Demonstrated flexibility to meet changing and unpredictable requirements.

Must possess strong personal integrity, trustworthiness, and professional work ethic.

Proven ability to lead by example in both performance and behavior and to hold employees accountable to established expectations.

Demonstrated positive, optimistic, success-oriented attitude and ability to positively support the organization, applicable policies, and management decisions.

Proven ability to take direction, meet expectations, and work cohesively as a member of a team.

Demonstrated proficiency with standard productivity software including Microsoft Office Suite or equivalent products.

Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.
Desired:

• Degree or certificate in facilities management or related field.
• Demonstrated success in supervising multiple skilled trade leads and journey personnel involved in the maintenance, alteration, or operation of technically complex facilities, building systems, and/or equipment.
• Experience implementing process improvement initiatives.
• Experience/proficiency with a computerized maintenance management system.
• Knowledge and practical experience with WISHA (Washington Industrial Safety and Health Act) and OSHA (Occupational Safety and Health Act) regulations.
• Demonstrated success in supervising trades personnel, such as carpenters, painters and sign painters involved in the maintenance, alteration, or operation of buildings, facilities, and equipment.
• Demonstrated success in supervising trades personnel, such as journey roofers, outside masons, glaziers, carpenters, heavy equipment operators, metal trades, maintenance mechanics, plumbers and electricians involved in the maintenance, alteration, or operation of buildings, facilities and equipment.
• Demonstrated success in supervising trades personnel, such as locksmiths, carpenters and electricians involved in the maintenance, alteration, or operation of buildings, facilities, door security systems and door hardware.
• Demonstrated success in supervising skilled trade leads and journey personnel, such as machinery mechanics, carpenters, painters, masons, maintenance mechanics, sheet metal mechanics, plumbers, and electricians involved in the maintenance, alteration, or operation of buildings, facilities, door security systems and hardware, and equipment.
• Experience in the maintenance, repair and/or alterations for technically complex and sophisticated buildings in an institutional or commercial setting.
• Experience should include operation in a multi-trade system, personnel supervision, fiscal management, computer applications for maintenance management, database management, and technical report writing.
• Experience in the maintenance, repair and alteration of combined steam distribution systems, medical gas, reverse osmosis systems, closed looped chilled water systems, commercial and institutional plumbing as applicable to the accrediting of research facilities and fire suppression systems.
• Experience should include operation in a multi-trade environment, personnel supervision, maintenance management, preventive maintenance, computer applications, and technical report writing.
• Experience designing a hierarchal key system for a new building incorporating levels of security as required for a diverse security environment.
• Working with a computerized key control system that incorporates drawings, bids, and key numbers in a stand-alone computer system.
• Working knowledge of card access systems that are available within the security community.
• Experience managing the operation and maintenance program for the electrical distribution systems with the Health Sciences complex.

Conditions of Employment:

• May be required to accept variable work shift.
• Work may require access to confined spaces and heights using approved safety precautions.
• Must be able to work in a smoke-free environment.
• Ability to lift and move heavy material may be required.
• Approved footwear must be provided at the employee’s expense and worn on the job.
• Must be able to work in a non-smoking environment.
• Regular and predictable attendance is required.
• Must participate in medical screening/monitoring (such as TB screening and proof of measles inoculation) required for work assignments in locations, including but not limited to, nonhuman primate areas, the Animal Research and Care Facility, and the University of Washington Medical Center
• Possession of a valid Washington State driver’s license.

Application Process:
The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment, you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.