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Form of workSalary: $65,232.89 - $104,372.61 Annually
Location : North Port, FL
Job Type: Full Time
Job Number: 201401562
Department: Utilities Department
Division: Water Plant
Opening Date: 12/08/2023
Closing Date: 12/29/2023 5:00 PM Eastern
General Description
The Maintenance Coordinator plays a crucial role in the development and realization of our strategic asset management plan, emphasizing the integration and optimization of our computerized asset management system. Under general direction of the Water/Wastewater Operations Manager, this role involves the supervision and management of key functions.
Central to this position is the efficient and compliant implementation of the Asset Management Maintenance Strategies, encompassing both its utilization and the corresponding maintenance activities. The Maintenance Coordinator is entrusted with the oversight of the department's preventative, predictive and corrective maintenance, ensuring that all initiatives align with our broader objectives.
Additionally, the Maintenance Coordinator contributes to budgeting decisions, identifies training necessities, and suggests operational modifications to enhance efficiency and effectiveness. This role is pivotal in ensuring that our asset management practices not only align with but set industry benchmarks.
Essential Job Functions
(These essential job functions are not to be construed as a complete statement of all duties performed. Employees will be required to perform other related duties as assigned, including City-directed work assignments in the event of a declared emergency.)
PHYSICAL REQUIREMENTS
The work is medium: exerting up to 50 pounds of force occasionally and up to 25 pounds of force to move objects. Additional requirements include balancing, bending, climbing, crawling, crouching, feeling, fingering, grasping, handling, hearing, kneeling, lifting, mental acuity, pulling, pushing, reaching, repetitive motion, speaking, standing, stooping, talking, visual acuity, and walking.
(Occasional=1-3 Hrs.; Frequent=3-5 Hrs.; Constant=5-8 Hrs. - Per Workday)
WORK ENVIRONMENT
The work environment characteristics described herein are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee occasionally works near moving mechanical parts and frequently in outside weather conditions and is frequently exposed to risk of electrical shock and vibration. The employee occasionally works in high, precarious places and is daily exposed to fumes or airborne particles and toxic or caustic chemicals. The noise level in the work environment is usually moderate to extreme. The work environment will vary from office work to responding and assisting incident command and utilities functions at emergency situations. Position requires the operation of a City vehicle.
Knowledge/Skills/Abilities
Education, Experience, Licenses and Certifications
Education and Experience:
(A comparable amount of training, education and/or experience may be substituted for the above qualifications.)
Licenses and Certifications:
Must possess and maintain a valid Florida Driver's License.
All benefits are effective the 1st of the month following 30 days.
Aetna - Health Insurance
The City offers eligible employees the choice of 2 Open Access In Network plans and 1 Open Access PPO Plan. Premiums and co-pays are dependent upon your plan choice.
Cigna Dental- Dental Insurance
The City's dental plan is a PPO plan providing eligible employees with in network or out of network options. You are entitled to two (2) preventive care treatments per calendar year (6 months apart). There is a $1,500 lifetime maximum for Orthodontia (children up to age 19). Premiums will depend on which tier you choose.
EyeMed Vision Care - Vision Insurance
The City's vision plan allows eligible employees to stay in network or go out of network. Your co-pays will vary depending on the network you use. You are entitled to an exam, frames and lenses once every 12 months.
Cigna Life - Life, Voluntary Life, Dependent Life Insurance
The City offers eligible employees a basic term life insurance benefit equal to their annual salary up to a $75,000 maximum at no charge. You can purchase additional voluntary life insurance for yourself and your dependents.
Cigna - Short Term Disability
The City provides short term disability coverage to all eligible employees at no cost to the employee. This coverage is used in the event of an accident or illness outside of work. The plan pays 66.67% of your weekly salary up to a maximum of $1,000. Benefits begin on the 31st day of your disability. The City offers a buy-up to the Short Term Disability Benefit with a 7 day wait period.
E-Flex - Flexible Spending Account
A flexible spending account helps you pay out-of-pocket medical, dental, eye care, daycare and other expenses, with tax deferred money deducted from your paycheck each payroll. The maximum annual election is $2,500.00. Over-the-counter medications must be accompanied by a doctor's prescription although other medical supplies will still be eligible for reimbursement. This is a voluntary benefit.
Trustmark- Supplemental Polices
Trustmark Insurance Company offers voluntary supplemental Critical Illness/Cancer, Accident and Universal Life policies which are paid for by the employee.
LifeLock Benefit Solutions
Protect your personal information and defend against attacks with 24/7, proactive identity theft protection from LifeLock. This is an employee paid voluntary program.
ICMA-RC - Deferred Compensation Plans
The City offers eligible employees the opportunity to enroll in a deferred retirement plan. The money that is deducted from your paycheck each payroll is put into this account and is tax deferred at the end of the year. One-on-one meetings with each company are held quarterly so employees can speak with the representative confidentially on preparing for their retirement. This is a voluntary program.
Florida Retirement System - FRS
Eligible employees are enrolled in the Florida Retirement System with an 8 year vesting period. Employees contribute 3% of their gross earnings per payroll which is subject to change with the IRS.
Cigna - Employee Assistance Program
The City offers this program to all employees. This is a confidential counseling program for employees and their families. The City pays for 3 visits and if you choose to continue, you would use the specialist co-pay on your insurance plan. Counseling can include stress, alcoholism, family problems, marriage difficulties, financial trouble, depression, work/life and more.
VPI - Veterinary Pet Insurance
The City offers Pet Insurance as a voluntary benefit. This benefit is not payroll deducted.
Florida Prepaid College Board
Employees are eligible to enroll in college savings programs as well as 529 plans.
Educational Assistance Program
Employees are eligible for job-related or degree required educational assistance reimbursement up to $2,500 per fiscal year (subject to the availability of funds).
Paid Holidays
The City observes 12 paid holidays per year.
Sick Leave and Annual Leave
Full time employees accrue eight (8) hours per month starting on the first day of employment. Accruals and usage will appear on your pay stub each payroll. Full time employees accrue annual leave (vacation) bi-weekly, based on years of service.
Sick Leave Incentive
Employees receive an incentive of up to four (4) days per calendar year for every 250 hours remaining in their sick leave bank. Sick leave incentive days cannot be carried over to the next year.
Personal Leave
Employees are eligible for a maximum of two (2) personal leave days per calendar year when they have accrued 96 or sick more hours. This leave is approved by the department director through the department leave approval process.
Bereavement Leave
Employees are entitled to five (5) days of bereavement leave in the event of the death of an immediate family member. Employees should check the personnel policy or union contracts, whichever is applicable, for the definition of an "immediate family member".
Location : North Port, FL
Job Type: Full Time
Job Number: 201401562
Department: Utilities Department
Division: Water Plant
Opening Date: 12/08/2023
Closing Date: 12/29/2023 5:00 PM Eastern
General Description
The Maintenance Coordinator plays a crucial role in the development and realization of our strategic asset management plan, emphasizing the integration and optimization of our computerized asset management system. Under general direction of the Water/Wastewater Operations Manager, this role involves the supervision and management of key functions.
Central to this position is the efficient and compliant implementation of the Asset Management Maintenance Strategies, encompassing both its utilization and the corresponding maintenance activities. The Maintenance Coordinator is entrusted with the oversight of the department's preventative, predictive and corrective maintenance, ensuring that all initiatives align with our broader objectives.
Additionally, the Maintenance Coordinator contributes to budgeting decisions, identifies training necessities, and suggests operational modifications to enhance efficiency and effectiveness. This role is pivotal in ensuring that our asset management practices not only align with but set industry benchmarks.
Essential Job Functions
- Contribute to the development and rollout of the Department's asset management program, maintenance strategies and other maintenance related tasks.
- Collaborate with the Asset Manager on setting and monitoring KPIs, risk assessment, emergency response plans, and risk mitigation strategies.
- Ensure the consistent use and integrity of the Computerized Maintenance Management System (CMMS) and provide staff training.
- Actively participate in internal audits for compliance with ISO 55001 standards and implement corrective actions based on findings.
- Engages with stakeholders on maintenance initiatives or enhancements.
- Use computerized tools for maintenance reports to comply with regulations.
- Analyze data for system efficiency, anticipate maintenance needs, and monitor KPIs.
- Produce regular reports on maintenance activities, asset conditions, and compliance.
- Review and update maintenance guidelines and procedures with the Asset Manager.
- Periodically reviews work records entered into the CMMS for accuracy and completion.
- Manage the execution of preventative and planned maintenance activities for Utilities assets, equipment, and structures.
- Coordinate major maintenance tasks, ensuring compliance with operational procedures and warranties.
- Supervise daily activities, focusing on safety and efficiency; oversee staff assignments.
- Mentor and manage the maintenance team, promoting safety and continuous improvement.
- Oversee hiring, reviews, and other supervisory tasks; deliver essential staff training.
- Assist in formulating and optimizing budgets for maintenance and capital projects.
- Collaborate with management for procurement of essential tools and resources.
- Evaluate equipment life cycles, recommending necessary actions.
- Address customer concerns about service quality.
- Collaborate on Capacity, Management, Operations, and Maintenance (CMOM)-compliant documentation and process improvements.
- Engage with vendors and contractors to coordinate work requirements, progress, and adherence to standards.
- Liaises with internal and external stakeholders regarding capital improvement projects and major maintenance activities.
- Formulate safety analyses and procedures for equipment.
- Participate in vulnerability assessments and develop site and asset security plans in alignment with federal and state agencies.
- Maintain staff training on relevant safety guidelines and regulations.
- Respond and manage resources for 24-hour operations in emergency situations.
- Contribute insights to expansions and project management concerning assets.
- Conduct on-site inspections and approve work procedures for quality.
- Perform other duties as assigned.
(These essential job functions are not to be construed as a complete statement of all duties performed. Employees will be required to perform other related duties as assigned, including City-directed work assignments in the event of a declared emergency.)
PHYSICAL REQUIREMENTS
The work is medium: exerting up to 50 pounds of force occasionally and up to 25 pounds of force to move objects. Additional requirements include balancing, bending, climbing, crawling, crouching, feeling, fingering, grasping, handling, hearing, kneeling, lifting, mental acuity, pulling, pushing, reaching, repetitive motion, speaking, standing, stooping, talking, visual acuity, and walking.
(Occasional=1-3 Hrs.; Frequent=3-5 Hrs.; Constant=5-8 Hrs. - Per Workday)
WORK ENVIRONMENT
The work environment characteristics described herein are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee occasionally works near moving mechanical parts and frequently in outside weather conditions and is frequently exposed to risk of electrical shock and vibration. The employee occasionally works in high, precarious places and is daily exposed to fumes or airborne particles and toxic or caustic chemicals. The noise level in the work environment is usually moderate to extreme. The work environment will vary from office work to responding and assisting incident command and utilities functions at emergency situations. Position requires the operation of a City vehicle.
Knowledge/Skills/Abilities
- Ability to read and interpret technical manuals, Safety Data Sheets, and project plan sets from plan and profile views.
- Functional knowledge of occupational safety standards and hazards associated with various trades, industrial maintenance, and wastewater treatment and water treatment operations.
- Fundamentals of Water/Wastewater Systems: A clear understanding of the principles and practices of water and wastewater treatment, distribution, and collection systems.
- Equipment Knowledge: Familiarity with the types of equipment used in water/wastewater utilities, including pumps, valves, motors, and various instrumentation tools.
- CMOM and Regulatory Compliance: Knowledge of CMOM standards and other federal, state, and local regulations related to water/wastewater utilities.
- Computerized Maintenance Management System (CMMS): Experience with CMMS tools that help in scheduling, tracking, and reporting maintenance activities.
- Risk Management: Understanding of potential risks associated with water/wastewater utilities and knowledge of mitigation strategies.
- Safety Standards: Knowledge of Occupational Safety and Health Administration (OSHA) guidelines and other relevant safety standards specific to water/wastewater utilities.
- Budgeting & Cost Management: Ability to manage and optimize maintenance budgets, forecast expenses, and control costs.
- Project Management: Skills in coordinating, overseeing, and ensuring the completion of projects within the stipulated time frame and budget.
- Documentation & Reporting: Ability to maintain meticulous records and generate detailed reports for compliance, performance tracking, and other needs.
- Vendor Management: Skills in negotiating with and managing contractors, vendors, and suppliers.
Education, Experience, Licenses and Certifications
Education and Experience:
- Bachelor's degree in a relevant field such as engineering, facilities management, or public administration, or a comparable amount of relevant education and experience
- Minimum 5 years Utilities experience preferred
(A comparable amount of training, education and/or experience may be substituted for the above qualifications.)
Licenses and Certifications:
Must possess and maintain a valid Florida Driver's License.
All benefits are effective the 1st of the month following 30 days.
Aetna - Health Insurance
The City offers eligible employees the choice of 2 Open Access In Network plans and 1 Open Access PPO Plan. Premiums and co-pays are dependent upon your plan choice.
Cigna Dental- Dental Insurance
The City's dental plan is a PPO plan providing eligible employees with in network or out of network options. You are entitled to two (2) preventive care treatments per calendar year (6 months apart). There is a $1,500 lifetime maximum for Orthodontia (children up to age 19). Premiums will depend on which tier you choose.
EyeMed Vision Care - Vision Insurance
The City's vision plan allows eligible employees to stay in network or go out of network. Your co-pays will vary depending on the network you use. You are entitled to an exam, frames and lenses once every 12 months.
Cigna Life - Life, Voluntary Life, Dependent Life Insurance
The City offers eligible employees a basic term life insurance benefit equal to their annual salary up to a $75,000 maximum at no charge. You can purchase additional voluntary life insurance for yourself and your dependents.
Cigna - Short Term Disability
The City provides short term disability coverage to all eligible employees at no cost to the employee. This coverage is used in the event of an accident or illness outside of work. The plan pays 66.67% of your weekly salary up to a maximum of $1,000. Benefits begin on the 31st day of your disability. The City offers a buy-up to the Short Term Disability Benefit with a 7 day wait period.
E-Flex - Flexible Spending Account
A flexible spending account helps you pay out-of-pocket medical, dental, eye care, daycare and other expenses, with tax deferred money deducted from your paycheck each payroll. The maximum annual election is $2,500.00. Over-the-counter medications must be accompanied by a doctor's prescription although other medical supplies will still be eligible for reimbursement. This is a voluntary benefit.
Trustmark- Supplemental Polices
Trustmark Insurance Company offers voluntary supplemental Critical Illness/Cancer, Accident and Universal Life policies which are paid for by the employee.
LifeLock Benefit Solutions
Protect your personal information and defend against attacks with 24/7, proactive identity theft protection from LifeLock. This is an employee paid voluntary program.
ICMA-RC - Deferred Compensation Plans
The City offers eligible employees the opportunity to enroll in a deferred retirement plan. The money that is deducted from your paycheck each payroll is put into this account and is tax deferred at the end of the year. One-on-one meetings with each company are held quarterly so employees can speak with the representative confidentially on preparing for their retirement. This is a voluntary program.
Florida Retirement System - FRS
Eligible employees are enrolled in the Florida Retirement System with an 8 year vesting period. Employees contribute 3% of their gross earnings per payroll which is subject to change with the IRS.
Cigna - Employee Assistance Program
The City offers this program to all employees. This is a confidential counseling program for employees and their families. The City pays for 3 visits and if you choose to continue, you would use the specialist co-pay on your insurance plan. Counseling can include stress, alcoholism, family problems, marriage difficulties, financial trouble, depression, work/life and more.
VPI - Veterinary Pet Insurance
The City offers Pet Insurance as a voluntary benefit. This benefit is not payroll deducted.
Florida Prepaid College Board
Employees are eligible to enroll in college savings programs as well as 529 plans.
Educational Assistance Program
Employees are eligible for job-related or degree required educational assistance reimbursement up to $2,500 per fiscal year (subject to the availability of funds).
Paid Holidays
The City observes 12 paid holidays per year.
Sick Leave and Annual Leave
Full time employees accrue eight (8) hours per month starting on the first day of employment. Accruals and usage will appear on your pay stub each payroll. Full time employees accrue annual leave (vacation) bi-weekly, based on years of service.
Sick Leave Incentive
Employees receive an incentive of up to four (4) days per calendar year for every 250 hours remaining in their sick leave bank. Sick leave incentive days cannot be carried over to the next year.
Personal Leave
Employees are eligible for a maximum of two (2) personal leave days per calendar year when they have accrued 96 or sick more hours. This leave is approved by the department director through the department leave approval process.
Bereavement Leave
Employees are entitled to five (5) days of bereavement leave in the event of the death of an immediate family member. Employees should check the personnel policy or union contracts, whichever is applicable, for the definition of an "immediate family member".
