Long Term Temporary Legal Assistant

Top NJ law firm has an immediate opening for a Legal Assistant with healthcare experience a big plus. This is a long-term Temporary assignment lasting about 4-6 months. Candidates must have experience working in a law firm and have strong skills in the following areas: scheduling, travel reservations, opening new matters, and ability to prioritize. Additionally, candidates need to be organized with excellent email and inbox management skills as well as digital dictation.  

Responsibilities:

• Coordinate complex scheduling, including international reservations and maintain precise attorney calendars.
• Manage calls, meetings, and reminders for the team, clients, and opposing parties.
• Handle incoming mail, faxes, and contract forwarding efficiently.
• Oversee client documents, email databases, and conduct conflict searches.
• Initiate new matters, including litigation cases, with precision and uphold ethical standards.
• Prepare attorneys for calls and meetings, ensuring deadlines are met.
• Provide exceptional client support and craft professional correspondence.
• Handling emergent matters and organizing client conferences, all while ensuring department protocols are adhered to.

Qualifications:

• Minimum of 3 years' Legal Assistant experience at a law firm.
• Proficient in Microsoft Office Suite (Word, Excel), Kofax (Adobe), DocuSign, and Zoom.
• Expertise in calendar and inbox management.
• Familiarity with digital dictation.
• Highly organized with exceptional multitasking and prioritization skills.
• Self-motivated team player with proficiency in both collaborative and independent work.
• Strong problem-solving skills in dynamic environments.
• Proficient in composing, editing, and proofreading legal documents.
• Capable of coordinating routine administrative tasks.
• Possesses a polished, professional demeanor with clear communication skills.

Candidates should email resume to smartin@roberthadleyassociates.com