Library Assistant - Elma

Salary: See Position Description
Location : Elma, WA
Job Type: Part-time
Job Number: 24-009
Department: Elma
Opening Date: 02/28/2024
Closing Date: 3/12/2024 11:59 PM Pacific
Do you have a passion for serving the community? Are you able to work well in a team, be reliable and build relationships with your coworkers, community groups, and the public? Then we may have the perfect role for you!
The Elma Timberland Library is seeking a dependable candidate who is a team player with a positive attitude and possesses good communication skills to fill the role of Library Assistant. Our ideal candidate will have effective organizational & time management skills and demonstrate quality customer service. Under direct supervision, the Library Assistant performs various circulation, reader advisory, and reference duties in support of community library operations for the Timberland Regional Library. This position reports to an Operations Supervisor or Library Manager as part of a service-oriented team.

• Schedule: Part-Time, 30 hours per week (0.75 FTE).
• Type: This regular position is FLSA non-exempt.
• Bargaining Unit: AFSCME Local 3758.
• Starting Pay: The full pay range for this position is $19.67 - $27.22 per hour. Employees new to Timberland Regional Library typically start at step 1, 2 or 3 of the pay range, depending upon qualification.

The Timberland Regional Library offers a Bilingual Pay Incentive for demonstrated fluency in the following languages: Spanish/Spanish Creole, American Sign Language, and in Thurston County only -- Korean and Vietnamese.
Examples of Duties & Responsibilities
Class specifications are intended to provide a descriptive list illustrative of the range of duties performed by employees in the class. The omission of specific duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. May be assigned any of the following duties:

• Processes, sorts, organizes, and shelves library materials. Assists with maintenance of library collections.
• Performs circulation duties including checking books in/out, processing hold requests, fees for materials, and library card applications.
• Provides customer service to library patrons in-person, by telephone, or electronically. This includes responding to general and reference inquiries and locating library materials. Conducts reference interviews to determine reader's advisory and information requirements of patrons.
• Educates and advises patrons in the use of library computers and equipment. Provides troubleshooting assistance in relation to computer/library equipment as required.
• Understands and clearly explains library rules, policies, and procedures to the public as required and resolves patron issues as needed. May refer patrons, when needed, to other departments for assistance.
• Maintains assigned library display areas.
• Performs library opening/closing duties and assists in maintaining library facilities and equipment.
• In the absence of a supervisor will act as the person in charge.
• Performs clerical duties including data entry, preparing reports, processing library mail, and ordering supplies. May process/distribute departmental mail; retrieves and delivers mail to post office as required.
• May provide assistance in monitoring the activities of volunteer and community service workers. May provide training and guidance to new personnel as directed by supervisor.
• At the direction of a supervisor, may present and/or participate in assigned library programs, including recommending programming and performers. May assist with community outreach.
• May participate on local and district-wide committees and perform other duties as assigned or required.

Education & Experience
High School diploma or equivalency preferred. Two years customer service, including one year library experience; or an equivalent combination of education and experience.
Licenses, Certifications, and Special Requirements:

• Must have a valid Washington State driver's license and an acceptable driving record
• Must pass and maintain a criminal background check.
• The ability to work evenings and weekends and to adapt to schedule changes on short notice.

How to Apply:

• Complete Application - Please include full work history
• Attach cover letter ONLY.
• For positions requiring an MLIS you may attach the degree and State of Washington Librarian Certificate. This is not a required application attachment, but must be documented prior to official employment with TRL.
• Please note: Failure to follow the application instructions above may lead to disqualification.

Knowledge, Skills & Abilities
Required Knowledge Of:
Employees are expected to perform or possess the following:

• Knowledge of basic library terminology, practices, services, processes, policies and procedures.
• Able to process and shelve library materials.
• General office equipment and standard computer software applications.
• Customer service standards and procedures.
• Performing a variety of general clerical library functions.
• Providing backup assistance and performing a variety of basic circulation desk duties.
• Filing numerically and alphabetically.
• Maintaining assigned library materials and equipment.
• Establishing and maintaining effective working relationships with library staff, volunteers, patrons, and the general public.
• Reader advisory and reference methods and techniques.
• Conducting circulation, reader advisory, and reference activities.
• Utilizing library computer systems and databases.
• Community library operations, programs and services.

Required Skill In:
Employees are expected to demonstrate the following qualities at all times:

• Establish and maintain effective working relationships with internal staff, outside organizations, and the general public.
• Positively reflect TRL's mission, vision, and values to the staff and public.
• Effective organizational and time management skills, including the ability to multitask, manage multiple projects at the same time and adapt to changing priorities to meet demands of the department.
• Communicate effectively verbally and in writing.
• Demonstrate quality customer service.
• Exhibit reliability and dependability. Demonstrate punctuality and regular and consistent attendance.
• Demonstrate a positive attitude and flexibility.
• Work well with others, show respect, contribute to the team

Required Technology Skills:

• Use of office equipment, including but not limited to Personal Computer and related software packages to perform advanced analysis, information retrieval and tracking.
• Keyboard and alpha/numeric data entry skills
• PC navigation skills in a Windows-based environment; ability to connect and print
• Ability to navigate, search and use web functions and software applications (i.e., time and attendance systems, performance reviews)
• Microsoft Office Suite skills (e.g., Outlook, Word, Excel) to satisfactorily complete job responsibilities

Desired Technology Skills:

• SharePoint

Physical and Environmental Conditions:

• Work is performed in a standard office environment, as well as a library environment and involves regular contact with the public.
• Subject to sitting, standing, walking, bending, reaching and lifting objects up to 40 pounds.
• Must be able to push/pull library carts and lift/carry library materials.
• May be exposed to potentially intimidating and/or unreceptive members of the public.

Timberland Regional Library is an intercounty public library system whose service area spans from the Pacific Coast of Southwest Washington to the Foothills of Mount Rainier, and from the Hood Canal to the mouth of the Columbia River. We serve more than 500,000 rural and urban residents through our network of 29 community libraries, 1 public kiosk and a cooperative library center, and strive to provide excellent service to any and all who seek us out. Our mission is to welcome everyone to a vibrant world of possibilities, connect people places and ideas, and evolve to meet the needs of our communities.
We offer competitive salaries with a full suite of benefits for regular employees hired at .50 FTE and above:

• Medical - Regence or Kaiser Permanente, four plan options to choose from.
• Dental - Washington Dental Service or Willamette Dental
• Vision Service Plan (VSP)
• Employee Assistance Program
• Life and Long-term Disability insurance (The Standard).
• Short-term disability insurance (Aflac) at the employees option.
• Flexible Benefits Savings Plans, Available Health Savings Account
• Participation in the Washington State Public Employees Retirement System (PERS) (City, County, and State Employees may be able to roll over service credit years upon hire.)
• Deferred Compensation Plan
• Paid Sick Leave, Vacation Leave and 12 Paid Holidays plus 2 Personal Holidays

01
What does good customer service look like to you?
02
Do you have experience working with rural and underserved communities? If yes, please describe your experience and why it is important for communities to have access to library services.
Required Question