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SalaryJob Description and Duties
Come to a place that values integrity, professional development, and a team atmosphere. Cal/OSHA’s Legal Unit is looking for talented, independent, and creative individuals to serve as our Legal Support Supervisor in our Los Angeles office. Incumbent will oversee at least 8-12 support staff spread across southern California, including but not limited to Los Angeles, San Diego, and Santa Ana.
Under the direction of the Chief Counsel of the Division of Occupational Safety and Health (Division or DOSH), as a member of a LEGAL SUPPORT secretarial team, the incumbent supervises the work of legal secretarial and clerical support staff providing LEGAL SUPPORT services to a large professional staff of attorneys and special investigators in the Bureau of Investigations unit (BOI). The incumbent may perform responsible legal secretarial work in addition to supervision of a LEGAL SUPPORT team.
To be considered for this Legal Support Supervisor I job opportunity, applicants must be either reachable on an employment list, have transfer eligibility or have reinstatement eligibility. To take the exam and gain employment list eligibility, please click here to access the exam bulletin:
Legal Support Supervisor I:
https://calcareers.ca.gov/CalHrPublic/Exams/Bulletin.aspx?examCD=0PBFN
This posting may be used to fill future vacancies in accordance with 2 CCR §249.3
You will find additional information about the job in the Duty Statement.
Working Conditions
This position is located at: Division of Occupational Safety and Health – Legal Unit – Los Angeles, 355 South Grand Ave., Suite 1850, Los Angeles, CA 90071.
We have newly renovated offices with both artificial and natural lighting, and adjustable standing desks. Employees in this position have their own cubicles, work at desks, and are required to work extensively on computers, scanners, copiers, telephones, faxes, and/or shredders as necessary for processing work, drafting email communication as necessary to accomplish their duties. This position also requires in-state travel, either locally within Southern California, or for one to three-day overnight trips within California, based on assignments, and as determined according to the needs of DOSH. The Legal Support Supervisor I (LSSI) will normally average a 40-hour work week, however they are expected to work all hours as necessary to accomplish their assignments and fulfill their responsibilities.Department Information
The Department of Industrial Relations (DIR) was established in 1927. Its mission is to improve working conditions for California's wage earners and to advance opportunities for profitable employment in California. DIR administers and enforces laws governing wages, workplace safety and health, apprenticeship training programs, and medical care and other benefits for injured workers.
Electronic Submission of Applications preferred. Application Packages maybe submitted electronically through your CalCareer Account at https://jobs.ca.gov/ Applications must be received electronically by 11:59 p.m. on or before the above final filing date.
Please only submit ONE application. Electronic applications submitted through your CalCareer Account are highly recommended and will be received/processed faster than other methods of filing.
If you are unable to apply electronically through your CalCareer account, please mail a completed and signed State Examination/Employment Application STD Form 678 and application package to the mailing address provided in the “Application Instructions” section below and ensure the following:
Clearly indicate the Job Code #, Position Number and the Title of this position in the “Examination or Job Title(s) For Which You Are Applying” section located on the first page of your State Examination/Employment Application STD Form 678.
Clearly indicate the basis of your eligibility (cert, transfer, reinstatement, etc.) in the “Explanations” section located on the first page of your State Examination/Employment Application STD Form 678.
Remove and do not submit the “Equal Employment Opportunity” questionnaire (page 5) with your completed State Examination/Employment Application STD Form 678. This page is for examination use only.
Do not include your full Social Security Number on your documents and/or do not provide any LEAP information.
Department Website: https://www.dir.ca.gov/
Special Requirements
The Legal Support Supervisor I must type at least 40 wpm and have knowledge of legal concepts, terminology and technical legal terms.
***Typing Certificate – 40 WPM typing certificate issued within the last four (4) years and certified from a five (5) minute typing test. Additional information regarding acceptable typing tests is available on CalCareers website:
https://www.calcareers.ca.gov/CalHRPublic/GeneralInfo/TypingCertification.aspx.Application Instructions
Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.
Final Filing Date: 4/12/2024Who May Apply
Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).
How To Apply
Address for Mailing Application Packages
You may submit your application and any applicable or required documents to:
Address for Drop-Off Application Packages
You may drop off your application and any applicable or required documents at:
Required Application Package Documents
The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:
- Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
- Resume is optional. It may be included, but is not required.
Desirable Qualifications
In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:
Knowledge of: technical legal terms and various legal forms and documents and their processing; modern office methods and procedures and office supplies, materials and equipment; business English and correspondence.
Excellent interpreting skills to accurately interpret written material and numerical data; excellent writing skills to edit written material; excellent communication skills, verbal and written, to ensure quality customer service and to communicate with other staff and those contacted in the workplace; excellent organizational skills to prioritize work assignments or projects; proficient computer skills (Microsoft Word and Excel, Outlook); ability to organize work-flow.
Ability to: read and write English at a level required for successful job performance; prepare correspondence independently; communicate effectively and follow directions; analyze situations accurately and take effective action; secure and maintain cooperative relationships with all persons contacted in the work; read, understand and follow oral and written instructions and procedures; prepare, format and proofread business correspondence and legal documents.
Benefits
- Health, Dental & Vision Benefits
- Paid Sick & Vacation
- Retirement (CalPERS)
- Hybrid In-Office and Remote Work
- 11 Paid Holidays
- 401 (k) & 457 plans
- Military Leave
- Longevity Pay
- Employee Assistance Program
- Wellness Programs
- ScholarShare/529 College Savings Plan
- Long-Term Disability Insurance
- Pre-Tax Parking Reimbursement
- Group Legal Services
- Alternate Work Week Schedule
- Reimbursement Accounts
- Public Transit Subsidy
- Telework
And many more! Visit www.calhr.ca.gov for a full list available benefits!
The office is near Public Transit and bus lines; 5 minute walking distance to restaurants and shopping; Onsite security.Contact Information
The Human Resources Contact is available to answer questions regarding the position or application process.
Department Website: https://www.dir.ca.gov/
Human Resources Contact:
Certification Unit
(800) 564-0771
cert@dir.ca.gov
Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.
EEO Contact:Diversity and Inclusion Office
(916) 559-6999
DIO@dir.ca.gov
California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.
Additional Information
Preference will be given to persons with State Restriction of Appointments (SROA) or Surplus status. Applicants must attach a copy of their most recently dated letter that specifies their designation as either SROA or surplus candidate as proof.
Qualified candidates must have eligibility in State employment, be in a reachable rank on an employment list for this classification, be currently in this classification, or have transfer eligibility to this classification.
If you do not hear from us in 4-6 weeks, you may assume the position has been filled by another applicant. Please note that all additional vacancies that become available may be added to this advertisement.
Please note that the Exam and Certification Online System (ECOS) does not allow you to resubmit your application once you withdraw it. If you have any updates to your online application, please contact the Personnel, Recruitment, & Hiring Unit at (800) 564-0771.
Please let us know how you heard about our position by taking this brief survey: DIR Applicant Survey
DIR Mission and Core Values
Our mission is to protect and improve the welfare and working conditions for California's wage earners and to advance opportunities for profitable employment in California. DIR is also committed to ensuring that all employers comply with labor laws in California to support a fair and thriving business environment.
Integrity - We fulfill the promise of our mission through fair, honest and ethical behavior.
Service - We are committed to responsibly serving the public and value their trust.
Respect - We treat others with dignity, courtesy and consideration.
Quality - We take pride in providing the public with accurate and timely services.
Transparency - We conduct ourselves with openness and accountability in all aspects of our work.
Equal Opportunity Employer
The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.
It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.
