Legal Receptionist

Company Description

Halliday, Watkins & Mann, P.C. (“HWM”) is a multi-state law firm specializing in providing legal services to the mortgage banking industry. With a strong presence in several states, including Alabama, Alaska, Utah, Colorado, Idaho, Wyoming, Louisiana, Minnesota, Mississippi, Montana, Nebraska, North Dakota, and South Dakota, HWM handles a range of legal matters such as foreclosures, bankruptcy, replevin, evictions, collections, and REO closings.

Role Description

This is a full-time role for a Legal Receptionist. The Legal Receptionist will be responsible for various day-to-day tasks, including but not limited to managing phone calls, greeting clients, scheduling appointments, maintaining records, and assisting with legal document preparation.

Duties

• Answering, screening, and forwarding incoming phone calls
• Utilizing the firm’s case management system to log calls and notify others to call parties back
• Provide basic and accurate information in-person and via phone/email
• Perform other clerical duties such as filing, transcribing, faxing, monitoring firm’s “info” inbox

• Receiving visitors at the front desk by greeting, welcoming, directing, and announcing them appropriately
• Receiving and sorting daily mail
• Ensure the reception area is tidy and presentable
• Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook)

Qualifications

• Strong communication skills, both verbal and written
• Experience with receptionist duties, including greeting clients and managing phone calls
• Excellent phone etiquette
• Attention to detail and strong organizational skills
• Ability to handle confidential information with discretion
• Proficiency in Microsoft Office Suite
• Experience in the legal industry is a plus

Benefits

• 401(k)
• 401(k) matching
• Dental insurance
• Vision insurance
• Health insurance
• Health savings account
• Unlimited Paid time off
• Retirement plan
• 12 paid holidays
• UPTO Plan

Schedule

8-hour shift

• Monday to Friday

Location: Salt Lake City, UT