Legal Process Clerk Ii

CURRENT VACANCY IS WITHIN THE SHASTA COUNTY

PUBLIC DEFENDER'S OFFICE

ORAL EXAM IS TENTATIVELY SCHEDULED FOR FEBRUARY 2024

SKILLS OR EXPERIENCES LISTED UNDER THE IDEAL CANDIDATE

STATEMENT MAY ALSO BE USED TO SCREEN APPLICATIONS

RESPONSES TO SUPPLEMENTAL QUESTIONS REQUIRED

FINAL FILING DATE: FEBRUARY 21, 2024 AT 5:00 PM

SALARY INFORMATION

LEGAL PROCESS CLERK II: $3,276 - $4,181 APPROXIMATE MONTHLY* / $18.90 - $24.12 APPROXIMATE HOURLY*

*Please refer to the appropriate Bargaining Unit Memorandum of Understanding for potential future salary increases* Please visit https://www.shastacounty.gov/personnel/page/labor-agreements-mous

ABOUT SHASTA COUNTY

Shasta County offers all the amenities of the big city while retaining a comfortable small-town atmosphere. With its natural beauty, affordable housing, excellent educational system, abundance of recreational opportunities, and excellent quality of life, Shasta County is a great place to live, work, and raise a family.

ABOUT THE DEPARTMENT

The Shasta County Public Defender provides efficient and effective legal defense services to indigent individuals charged with crimes in felony, misdemeanor, and juvenile matters. In addition, the Office of the Shasta County Public Defender provides legal representation to indigent individuals facing conservatorship, guardianship, parental terminations, probate, and Welfare & Institutions Code Section 5150 proceedings.

ABOUT THE POSITION

Under general supervision, to accept, process, and type legal documents; and to perform related work as required.

DISTINGUISHING CHARACTERISTICS

Legal Process Clerk II is distinguished from the general clerical series by the specialized knowledge required to perform duties in a legal setting involving a wide variety of legal terminology, forms, and procedures. Legal Process Clerk II is distinguished from the next lower class of Legal Process Clerk I in that this class is considered to be the journey level class in this series and incumbents are expected to be able to perform the full range of duties. Duties may vary somewhat depending on which office the incumbent is assigned.

Receives and processes legal documents for filing in criminal, civil, juvenile, family law, child support, and probate actions; examines documents for jurisdiction, accuracy and completeness and enters into register of action; initially calendars cases; checks and issues subpoenas, summonses, writs of execution, possession, attachments, seizures of property, and similar documents; indexes and cross indexes proceedings; searches records and files for prior actions; answers questions for attorneys and the public; collects fees, makes change, writes receipts and keeps records; types dictation and documents involving considerable legal terminology, such as complaints, warrants, motions, petitions, stipulations and judgments; maintains trust account general ledgers; acts as an information source regarding department policies, procedures, and activities; performs data entry and filing of booking reports and miscellaneous paperwork; contacts various agencies throughout the county to verify information (ex: obtaining police reports, court dates, etc.); prepares the Court calendar; maintains confidentiality of information in accordance with departmental policy, as well as all applicable laws and regulations; receives calls and directs callers to appropriate personnel; files reports and miscellaneous paperwork; obtains and assembles information from files; provides general assistance to the public; interacts with clients; assists in-house personnel, as well as outside agencies in obtaining information, and performs related duties as assigned.

Any combination of education and experience sufficient to directly demonstrate possession and application of the following:

Knowledge of: Civil, criminal, juvenile, domestic, probate, family, child support, and other statutes governing the District Attorney, Probation, Public Defender, Child Support Services, or Sheriff's Office operations and procedures of the District Attorney, Probation, Public Defender, Child Support Services, or Sheriff's Office; legal terminology and forms used in the District Attorney, Probation, Public Defender, Child Support Services, or Sheriff's Office; office procedures and practices; business English, including vocabulary, correct grammatical usage and punctuation.

Ability to: Determine acceptability and process criminal and/or civil documents; deal courteously and tactfully with attorneys, other employees and the public; depending on assignment, type at a speed of not less than 45 words per minute from clear copy; depending on assignment, may require an alphanumeric data entry test score of 6,000 kph with a 95% accuracy rate; perform legal clerical work; receive and account for fees; operate standard office equipment; maintain accurate fiscal records.

These employment standards are typically attained with one (1) year of experience comparable to that of a Legal Process Clerk I with Shasta County.

IDEAL CANDIDATE

The ideal candidate can provide excellent customer service and assistance in challenging conversations with clients (answering phones, at the receptionist window, etc.) with calm, grace, and compassion. Maintains a high level of confidentiality and is a team player. Organization and problem-solving skills are highly desired.

SUPPLEMENTAL QUESTIONS

Responses to the following must be submitted with a completed application.

1. Do you have one (1) year of responsible clerical experience in work that would have provided some familiarity with legal terminology? Yes/No
   
2. If yes to question #1, please provide further details, including your level of clerical, phone, and people skills. If no, please type "n/a"

PHYSICAL DEMANDS AND WORK ENVIRONMENT

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; and talk or hear. The employee is occasionally required to stand; walk; and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 10 pounds.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.

OTHER CONSIDERATIONS

• All new employees are required to have their paycheck directly deposited to a bank account.
• Some positions may require a valid California driver's license and acceptable driving record according to County policy.
• Reasonable accommodations may be made for those persons who are disabled under the Americans with Disabilities Act to perform the essential functions of the position.
• As part of the selection process, all individuals provided with a preliminary offer of employment with Shasta County will be subject to a background investigation, including a criminal history check (primarily completed through the taking of fingerprints). An image of your fingerprints will be captured and sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI). The resulting report of your conviction history, (if any), will be evaluated along with the other information received in connection with your application. Except as otherwise required by law, a criminal conviction will not necessarily disqualify you from the position. The nature of the offense, the date of the offense, the surrounding circumstances, and the relevance of the offense to the position applied for may, however, be considered.
• Based on the results of the background investigation and criminal history check, applicants may then be provided with an offer of employment conditioned on the results of a medical examination, which includes drug/alcohol testing.

• In accordance with Government Code Section 3100, County employees, in the event of a disaster are considered disaster workers and may be asked to respond accordingly.
• Positions in this classification are covered by a collective bargaining agreement between the County and the United Public Employees of California - General.

Shasta County Personnel will accept applications and responses to the supplemental questions until 5:00 p.m., on February 21, 2024. A Resume and/or Cover Letter will be accepted in addition to the application form but will not serve as a substitute for a completed application. It is not acceptable to complete the application with statements such as, "Refer to Resume and/or Cover Letter," or "See Attached Resume and/or Cover Letter" the employment application must be completed in its entirety prior to submission. Incomplete applications will not be processed. Closing date postmarks or faxes will NOT be accepted. This recruitment will establish a list that may or may not be used by other departments. Prior applicants must reapply to be considered.

Applicants will be screened and those considered best qualified will be invited to appear for an oral and/or written examination. Meeting the announced requirements does not guarantee inclusion into the selection process. Depending upon the number of applications received, the selection process may consist of additional application screening, written and/or practical exam(s), oral interview, or any combination thereof.

Veterans' Credit:Veterans (as defined by California Government Code section 18973) who have been discharged from military service under conditions other than dishonorable and who receive a passing score on all components of the employment examinations (up to and including oral examinations) shall receive credit for an additional five points to be added to their final examination score. To be considered for this credit, a veteran MUST provide a copy of his or her discharge document (DD-214 or equivalent) and information as to the type of discharge (honorable, dishonorable, etc.) WITH THE EMPLOYMENT APPLICATION ON OR BEFORE THE FINAL FILING DATE.

Applicants are encouraged to apply on-line at www.ShastaCountyCareers.comor submit an application to the Shasta County Personnel Office.

Arrangements may be made to accommodate applicants with disabilities. Requests for accommodations may be made to the Shasta County Personnel Office by the filing deadline posted on this bulletin. Shasta County does not discriminate on the basis of disability. If you feel you are being denied service based on a disability, our ADA Coordinator may be reached at (530) 225-5515; relay service (800) 735-2922; fax (530) 225-5345.

SHASTA COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER

Shasta County Personnel

1450 Court Street, Suite 348; Redding, CA 96001; (530) 225-5515