LEGAL PROCESSING ASSISTANT I/II (FLEX)

Salary : $44,283.20 - $62,358.40 Annually
Location : San Bernardino County Court Districts, CA
Job Type: Full-Time Employment
Job Number: 24-063
Department: San Bernardino County Court Districts
Opening Date: 11/17/2023
Closing Date: 12/10/2023 11:59 PM Pacific
Max Number of Applicants: 200
Description
The Superior Court of California, County of San Bernardino is seeking qualified and customer service-driven candidates for the Legal Processing Assistant I/II (FLEX) position.
This recruitment will be open until a maximum of 200 applications are received or December 10, 2023. Recruitment is subject to close without notice.
Salary Updates
3% COLA increase effective October 2024; approximate hourly rate range from $21.93 -$28.00
Benefit Highlights
View the
About the Position
Under general supervision, performs routine to complex court operations support duties requiring journey-level knowledge of court policies, practices, and procedures applicable to assigned section; and performs related duties as assigned.
Distinguishing Characteristics - The Legal Processing Assistant I is the training level class in this series. Incumbents rotate through various assignments to accommodate employee development, training and staffing needs of the Court District. Within twelve (12) months as a Legal Processing Assistant I, incumbents must demonstrate proficiency in a variety of designated tasks to progress into the Legal Processing Assistant II class.
Employees within the Legal Processing Assistant II class are experienced, can perform a variety of assignments, and may provide technical guidance and training to other employees within their unit.
Employees in both classes typically report to an Operations Supervisor I/II. Legal Processing Assistant II may provide on-the-job training.
For full position details, please review the job description by clicking this
Essential Functions

1. Receives, sorts and processes legal documents and mail; receives, verifies and accounts for checks, money orders, credit and cash payments made in person or by mail; reviews documents for sufficiency of information, conformity, jurisdiction, completeness, timeliness, and all required supporting documents in accordance with prescribed filing requirements; returns unacceptable documents noting discrepancies and reasons for return.
2. Creates case files; enters into and retrieves data from the automated case management system; assign and enter applicable statistical codes; files, scans and retrieves legal documents and related case materials; makes and certifies copies; maintains the order of documents in court files, register of actions, paper and electronic file; purges documents in accordance with pre-determined criteria; assembles documents, identifies and organizes documents for transfer to the archives; retrieves records from archives, if necessary.
3. Enters case information on dockets; assists with preparation of court calendars; coordinates the flow of documents necessary for court hearings/calendars; prepares minute orders; enters actions from minute orders into appropriate records.
4. Performs telephone and public counter duties; answers routine questions from the public and refers customers to appropriate court staff; responds to questions regarding court procedures and rules and explains legal filing procedures, calendaring procedures, fees, fines and other processes and requirements; receives and file-stamps documents; accepts filings; may schedule appointments and meetings and make meeting arrangements; assists law enforcement agencies or agents, attorneys and their staff, and other court employees with locating information, documents and other court-related materials.
5. Processes payment transactions and accepts payment for a variety of items, including but not limited to copies, forms, fees, fines, court costs, and citations; prepares and issues receipts; posts payments in the case management system; reconciles and balances monies received against transaction totals.
6. Prepares a variety of case type specific documents such as abstracts, judgments, clerk's transcripts, declarations, notices, letters and other legal documents into finished form; composes letters in response to requests for general information; prepares bench warrants, commitments and releases; issues subpoenas, prepares and certifies copies; checks for completeness prior to sending case file into the courtroom.
7. Check in and process prospective jurors; distributes juror questionnaires; responds to questions concerning jury duty responsibilities, clarifying requirements and explaining the selection process; coordinates activities of the jurors in the jury assembly room; coordinates trial court needs, call in jury panels and prepare daily status calendar; and ensures the needs of prospective jurors are met and may process payments for sworn trial jurors.
8. Performs other duties as assigned.
9. At the Legal Processing Assistant II level:
   May act as a trainer or assist supervisor in familiarizing new and transferred court employees with assigned duties, processes, procedures and forms; provides technical assistance and guidance in more complex and non-routine activities.

Minimum Qualifications
Legal Processing Assistant I - Graduation from high school or GED equivalent, and at least six (6) months- of clerical support experience; or an equivalent combination of education, training and experience. One (1) year of coursework twenty-four (24) semester or thirty-six (36) quarter units) from an accredited college may substitute for a maximum of six (6) months of experience. Completion of college-level course work is highly desirable.
Knowledge of:

• Standard office practices and procedures, including record keeping and filing;
• Customer service practices and telephone etiquette;
• Court ordinances, codes, procedures and practices regarding computer hardware, software and data security;
• Correct English usage, including spelling, grammar and punctuation;
• Court and/or departmental business processes common for multiple case types;
• Safety policies and safe work practices applicable to the work.

Resumes will not be accepted in lieu of the required application and supplemental application.
Human Resources will review applications to identify candidates who meet the minimum qualifications, therefore, it is to your benefit to include detailed and pertinent work experience. When listing court experience, please include dates and classification of each position held, if more than one.
Selection Process

• Applications will be reviewed to identify candidates who meet the minimum qualifications and/or desirables. Only those who meet the minimum qualifications and desirables (if applicable) will proceed to the next step in the recruitment process.
• Candidates' supplemental question responses may be evaluated and ranked. Depending on the number of applications, assessments and/or screening interviews may be conducted.
• Candidates who are successful in step 2, review of Minimum Qualification, will be placed on the eligible list and may be considered for an interview. Placement on the eligible list does not guarantee an interview or employment.

All candidates will be notified via email of their status at each step of the process. Additional steps in the selection process will include a background check and a reference check.
TESTING
This recruitment will include testing. Candidates will be invited to self-schedule for a test via an email link. The tests will be conducted at the Vineyard Training Center (9607 Business Center Drive, Building 13, Suite B, Rancho Cucamonga, CA 91730). Test dates and times will be:

• December 20, 2023at 9:00 AM
• December 20, 2023, at 1:00 PM
• December 21, 2023, at 9:00 AM

Reasonable Accommodations
The Superior Court of California, County of San Bernardino is committed to providing reasonable accommodation to applicants as required by the Americans with Disabilities Act (ADA) and the Fair Employment and Housing Act (FEHA). Qualified individuals with disabilities who need a reasonable accommodation during the application or selection process may contact the Human Resources Department at (909) 521-3700 or via email at CareersIndividuals with hearing and/or speech impairments may also contact the recruiter for the position through the use of the California Relay Service by dialing 711.
Physical Characteristics
The physical and mental demands described on the are representative of those that must be met by employees to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The Superior Court of California, County of San Bernardino is an Equal Opportunity Employer - M/F/D/V.
SUPERIOR COURT OF CALIFORNIA
COUNTY OF SAN BERNARDINO
BENEFITS SUMMARY
The San Bernardino Superior Court offers a range of benefit programs for employees and their eligible dependents. These include medical, dental, vision, and life insurance, as well as a variety of voluntary benefits. Programs and benefit amounts vary and are based on bargaining unit, family size, hire date, plan selection, and number of hours worked. A summary of benefits is provided below.
Health and Welfare Benefits
MEDICAL: The Court offers a variety of comprehensive health plan options to fit individual employee needs. The Court contributes up to $200.00 in benefit plan dollars each pay period to help full-time employees pay for health premiums. In addition, the health plan subsidy the court contributes toward the employee cost is 57% of lowest cost HMO plan based on level of coverage.
DENTAL: The dental subsidy is equivalent to 100% of the employee only DPPO coverage plan (but not less than twenty dollars {$20.00} per pay period.)
VISION: Court-paid plan for employees. No co-pay/deductible for eye exams; frames and standard lenses or contact lenses (in lieu of standard lenses) every twelve (12) months.
SHORT-TERM DISABILITY: Court-paid benefit that provides partial income replacement in the event that an employee is unable to work due to a non-work related disability.
LIFE INSURANCE: Court-paid basic life insurance benefit of $35,000. Additional supplemental life and AD&D insurance benefits may be purchased voluntarily.
MEDICAL REIMBURSEMENT ACCOUNT: Flexible Spending Account (FSA) that helps participating employees lower their taxable income. Under this plan, employees elect to set aside pre-tax money each pay period to pay for eligible out-of-pocket medical expenses for themselves and their eligible dependents that are not paid by insurance or reimbursed by any other benefit plan.
DEPENDENT CARE ASSISTANCE PLAN: This is a type of Flexible Spending Account (FSA) that helps participating eligible employees lower their taxable income. Under this plan, employees may set aside pre-tax dollars to pay for qualified childcare or dependent care expenses that are necessary for the employee and/or spouse to continue working.
Leave Allowances
VACATION: After completion of the requisite hours of continuous service (based on the bargaining unit), employees are eligible to use accrued vacation allowance. Depending on length of service, employees may accrue from 80 to 160 hours annually.
HOLIDAY: Thirteen (13) paid recognized holidays and the accrual of two (2) floating holidays annually.
SICK LEAVE: Employees in regular positions accrue approximately 3.39 hours of sick leave per pay period to use during instances of authorized absence due to illness, injury, or medically related appointments.
BEREAVEMENT LEAVE: ALL employees are eligible to receive a maximum of thirty- two (32) hours of paid leave per occurrence for bereavement leave due to the death of a person in the immediate family.
Retirement and Deferred Compensation Plans
RETIREMENT: The Court is a 1937 Act employer. More detailed information may be found by contacting SBCERA at (909) 885-7980 or toll-free at 1-877-722-3721 or by visiting the website at San Bernardino County Retirement Association. The Court does not pay into the Social Security system; however, it does contribute to Medicare.
Retirement benefits subject to change.
DEFERRED COMPENSATION: Employees are eligible to participate in the Court's 457 Deferred Compensation Plan. This is the supplemental retirement plan that permits employees to defer a certain portion of their pre or post tax salary, within certain Internal Revenue Service (IRS) limits, to an account maintained by an investment service provider. Participating employees in the pre-tax option postpone paying taxes on the deferred portion of their income.
Additional Benefits
TUITION BENEFIT: Employees with at least twelve (12) months of service will be allowed a maximum of $600.00 each fiscal year. These monies may be used for job related education or career development, book fees or to reimburse membership dues in professional organizations.
CAR ALLOWANCE: Use of Court Vehicle.
COMMUTER SERVICES: This program assists with providing information on carpools, rideshare matching, and public transportation options. The Court offers incentives for employees eligible to participating in Ridesharing activities.
FLEXIBLE WORK SCHEDULE: The Court recognizes the importance of work/life balance. Employees may request alternative work scheduling or flexible work schedules when classifications meet the requirements.
The Human Resources Department reserves the right to modify the benefit programs in accordance with the Personnel Rules and Regulations.
01
The information you provide on this questionnaire will be used to assess your relevant education and experience in a competitive evaluation of qualifications. Be as specific as possible and include all information requested. It is to your advantage to provide complete, organized, and detailed responses to each question. (Do not refer to a resume or other documentation.) If you do not have experience in an area, please answer "N/A".Fol...