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Form of workSalary: $20.16 - $22.81 Hourly
Location : Woodland, CA
Job Type: Full -Time
Job Number: 23-12
Department: Operations
Opening Date: 12/11/2023
Closing Date: 12/22/2023 12:00 PM Pacific
Position Information
Applications will be reviewed upon receipt for earliest consideration.
POSITION SUMMARY
Under close supervision, and on a training basis, accept, process, produce, and file documents related to the establishment and maintenance of a court-related legal record; perform daily office functions; and perform other related duties as assigned.
DISTINGUISHING CHARACTARISTICS
This is the entry and trainee level class for the Legal Process Clerk series. Incumbents in this class are required to learn to perform a combination of various court-related clerical functions of minimal to average difficulty. This class is distinguished from the Legal Process Clerk II position in that that the latter is proficient in tasks listed for the assigned division and can perform the tasks associated with one major case type in the assigned division.
SUPERVISION RECEIVED AND EXERCISED
Incumbents report to the Operations Supervisor or designee. There are no direct reports for this classification.
Essential Duties include but are not necessarily limited to:
Some positions may require the performance of other duties depending upon work location, assignment, or shift.
Employment Standards
Any combination of education and experience that could likely provide the required knowledge, skills and abilities is qualifying.
Education: High school graduate or equivalent
Experience: Minimum of one (1) year general clerical experience
Substitution: Two (2) years of full-time education beyond high school may be substituted for the required experience
Typing Speed:Type at a minimum speed of thirty-five (35) words per minute
Driver's License:Possession of a valid California driver's license may be required for some positions
Required KSAs, Physical Requirements, Work Environment, Recruitment Process
Knowledge:
Skills and Abilities:
PHYSICAL REQUIREMENTS & WORK ENVIRONMENT
The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to use dexterity and coordination utilizing hands to finger, handle or feel objects, use a computer keyboard, view a computer monitor, handle files, single pieces of paper, stacks of papers, and reference and other materials; reach with hands and arms; and stoop and kneel. Hearing and speaking are needed to listen effectively and to talk with individuals in person and by phone. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability of adjust focus.
The employee is frequently required to sit, stand, and move from place to place within the office. The employee is occasionally required to lift and/or move objects weighing up to twenty-five (25) pounds and reach for items above and below desk level. Lifting of objects weighing in excess of twenty-five (25) pounds will require team lifting. The noise and traffic level in the work environment are similar to a busy business office.
Normal business hours: 8:00 a.m. to 5:00 p.m., Monday through Friday. Over-time may occur occasionally.
RECRUITMENT PROCESS:
To be considered for this position, job applicants are required to complete the online application, supplemental questions, and submit the following:
Human Resources will review completed applications. Applicants who are successful in the application-screening phase may be contacted for an examination and/or structured oral interview.
Reference checks are required. If offered a position with Yolo Superior Court candidate must adhere to the Courts current vaccination policy. Background checks and a drug screen are required after a job offer has been extended. At the time of appointment to a position, candidates are required to execute an oath of allegiance to the United States and the State of California.
For more information contact a Human Resources representative at 530-406-6881.
The Yolo County Superior Court values its employees and offers the following benefits to Regular and Limited-Term Employees. Benefits may be pro-rated for employees in a part-time status.
Vacation Leave: New employees are granted 40 hours of vacation after 6 months of continuous employment, thereafter, the rate of accrual is 80 hours per year (additional accrual increases with years of service.) The vacation cap is 320 hours.
Sick Leave: 96 hours per year (8 hours per month). There is no cap on sick leave accrual. Unused sick leave may be converted to CalPERS service credit upon retirement.
Holidays: Fourteen paid holidays.
Health Insurance: HMO and PPO offerings through CalPERS. Includes generous Court contribution and access to insurance/networks including but not limited to Blue Cross, Blue Shield, Sutter Health, Dignity Health, UC Davis, and Kaiser.
Dental & Vision Insurance: Dental and Vision insurance are available at minimal cost to the employee.
CalPERS Retirement: Specific benefit formula determined per California Public Employees Retirement System regulations.
Life and AD&D Insurance: Basic Life and AD&D insurance is provided at no cost to the employee. Additional Life and AD&D coverage as well as dependent coverage is available for employees to purchase.
Social Security and Medicare: Employer and employee both contribute 7.65% of wages toward Social Security and Medicare.
State Disability and Paid Family Leave: Employees are eligible for the California State Disability and Paid Family Leave programs.
Employee Assistance Program: Among many benefits, the EAP provides up to 6 confidential counseling sessions per issuer per year. It covers any member of your household and is paid for by the Court.
Deferred Compensation Plans: Court employees have access to 457 deferred compensation plans.
Flexible Spending Account: Access to set up tax-advantaged accounts for qualified medical or dependent care expenses.
Parking: Employees have access to a gated employee-only parking lot, provided at no cost to employees.
01
Instructions for completion:Carefully read and complete the supplemental questions below. Referrals to a resume or the employment history section of your application will be considered a non-response and your application will be subject to rejection.Do you understand these instructions?
02
Certification Statement: By completing the following questionnaire, I hereby attest that all information I have provided is true and complete to the best of my knowledge. I acknowledge that Human Resources staff may contact my current or former employers to verify the information that I have provided. I understand that any misrepresentations, falsifications, or omissions of material facts may subject me to actions including removal from this recruitment and/or dismissal from Yolo Superior Court. Do you agree to this certification statement?
03
Do you have a High School diploma or equivalent?
04
I have attached a cover letter and resume, I understand that applications submitted without the required attachments will not be considered.
05
Do you have at least one year of General Clerical Experience or two years of education beyond high school?
06
Have you ever applied for this or any other position with Yolo Superior Court?
07
Please describe why you decided to apply for this position with the Yolo Superior Court.
Required Question
Location : Woodland, CA
Job Type: Full -Time
Job Number: 23-12
Department: Operations
Opening Date: 12/11/2023
Closing Date: 12/22/2023 12:00 PM Pacific
Position Information
Applications will be reviewed upon receipt for earliest consideration.
POSITION SUMMARY
Under close supervision, and on a training basis, accept, process, produce, and file documents related to the establishment and maintenance of a court-related legal record; perform daily office functions; and perform other related duties as assigned.
DISTINGUISHING CHARACTARISTICS
This is the entry and trainee level class for the Legal Process Clerk series. Incumbents in this class are required to learn to perform a combination of various court-related clerical functions of minimal to average difficulty. This class is distinguished from the Legal Process Clerk II position in that that the latter is proficient in tasks listed for the assigned division and can perform the tasks associated with one major case type in the assigned division.
SUPERVISION RECEIVED AND EXERCISED
Incumbents report to the Operations Supervisor or designee. There are no direct reports for this classification.
Essential Duties include but are not necessarily limited to:
- Provide customer service that supports the courts goal of fair and equal access to justice.
- Perform basic court-related clerical duties.
- Perform computer & keyboard functions.
- Set-up and maintain electronic files in accordance with established policy in creating a court-related legal record.
- Prepare, type and/or generate a variety of simple court-related legal forms, documents, notices, letters, orders, and abstracts, as well as other correspondence related to legal filing and Legal Processes.
- Verify, enter, retrieve, and update electronic information and data.
- Record case information electronically
- Open, date stamp, sort and distribute mail and other materials.
- Work in accordance with California statutes and local ordinances
- Examine legal documents for completeness, signature, and conformance with legal requirements.
- File legal documents and ensure the appropriate electronic record is updated following the established policy, procedure and/or desk reference.
- Accept, review, return, endorse, certify and/or file documents, calendar requests and records-related information; appropriately update the electronic case record following the established policy, procedure and/or desk reference.
- Maintain electronic records and/or files.
- Receive, receipt and post payments of fines, bail and filing fees.
- Answer phones and assist customers.
Some positions may require the performance of other duties depending upon work location, assignment, or shift.
Employment Standards
Any combination of education and experience that could likely provide the required knowledge, skills and abilities is qualifying.
Education: High school graduate or equivalent
Experience: Minimum of one (1) year general clerical experience
Substitution: Two (2) years of full-time education beyond high school may be substituted for the required experience
Typing Speed:Type at a minimum speed of thirty-five (35) words per minute
Driver's License:Possession of a valid California driver's license may be required for some positions
Required KSAs, Physical Requirements, Work Environment, Recruitment Process
Knowledge:
- Arithmetic
- Alphabetical and numerical filing system
- Correct use of the English language including spelling, punctuation, and grammar
Skills and Abilities:
- Operate standard office equipment
- Type accurately
- Understand and follow written and oral instructions
- Use independent judgment
- Work as part of a team
- Maintain the confidentiality of court-related records
- Accurately perform duties with attention to detail
- Establish and maintain effective working relationships
- Use word processing and calendar/electronic communication software
- Communicate effectively
PHYSICAL REQUIREMENTS & WORK ENVIRONMENT
The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to use dexterity and coordination utilizing hands to finger, handle or feel objects, use a computer keyboard, view a computer monitor, handle files, single pieces of paper, stacks of papers, and reference and other materials; reach with hands and arms; and stoop and kneel. Hearing and speaking are needed to listen effectively and to talk with individuals in person and by phone. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability of adjust focus.
The employee is frequently required to sit, stand, and move from place to place within the office. The employee is occasionally required to lift and/or move objects weighing up to twenty-five (25) pounds and reach for items above and below desk level. Lifting of objects weighing in excess of twenty-five (25) pounds will require team lifting. The noise and traffic level in the work environment are similar to a busy business office.
Normal business hours: 8:00 a.m. to 5:00 p.m., Monday through Friday. Over-time may occur occasionally.
RECRUITMENT PROCESS:
To be considered for this position, job applicants are required to complete the online application, supplemental questions, and submit the following:
- Resume
- Cover Letter
Human Resources will review completed applications. Applicants who are successful in the application-screening phase may be contacted for an examination and/or structured oral interview.
Reference checks are required. If offered a position with Yolo Superior Court candidate must adhere to the Courts current vaccination policy. Background checks and a drug screen are required after a job offer has been extended. At the time of appointment to a position, candidates are required to execute an oath of allegiance to the United States and the State of California.
For more information contact a Human Resources representative at 530-406-6881.
The Yolo County Superior Court values its employees and offers the following benefits to Regular and Limited-Term Employees. Benefits may be pro-rated for employees in a part-time status.
Vacation Leave: New employees are granted 40 hours of vacation after 6 months of continuous employment, thereafter, the rate of accrual is 80 hours per year (additional accrual increases with years of service.) The vacation cap is 320 hours.
Sick Leave: 96 hours per year (8 hours per month). There is no cap on sick leave accrual. Unused sick leave may be converted to CalPERS service credit upon retirement.
Holidays: Fourteen paid holidays.
Health Insurance: HMO and PPO offerings through CalPERS. Includes generous Court contribution and access to insurance/networks including but not limited to Blue Cross, Blue Shield, Sutter Health, Dignity Health, UC Davis, and Kaiser.
Dental & Vision Insurance: Dental and Vision insurance are available at minimal cost to the employee.
CalPERS Retirement: Specific benefit formula determined per California Public Employees Retirement System regulations.
Life and AD&D Insurance: Basic Life and AD&D insurance is provided at no cost to the employee. Additional Life and AD&D coverage as well as dependent coverage is available for employees to purchase.
Social Security and Medicare: Employer and employee both contribute 7.65% of wages toward Social Security and Medicare.
State Disability and Paid Family Leave: Employees are eligible for the California State Disability and Paid Family Leave programs.
Employee Assistance Program: Among many benefits, the EAP provides up to 6 confidential counseling sessions per issuer per year. It covers any member of your household and is paid for by the Court.
Deferred Compensation Plans: Court employees have access to 457 deferred compensation plans.
Flexible Spending Account: Access to set up tax-advantaged accounts for qualified medical or dependent care expenses.
Parking: Employees have access to a gated employee-only parking lot, provided at no cost to employees.
01
Instructions for completion:Carefully read and complete the supplemental questions below. Referrals to a resume or the employment history section of your application will be considered a non-response and your application will be subject to rejection.Do you understand these instructions?
- Yes
- No
02
Certification Statement: By completing the following questionnaire, I hereby attest that all information I have provided is true and complete to the best of my knowledge. I acknowledge that Human Resources staff may contact my current or former employers to verify the information that I have provided. I understand that any misrepresentations, falsifications, or omissions of material facts may subject me to actions including removal from this recruitment and/or dismissal from Yolo Superior Court. Do you agree to this certification statement?
- Yes
- No
03
Do you have a High School diploma or equivalent?
- Yes
- No
04
I have attached a cover letter and resume, I understand that applications submitted without the required attachments will not be considered.
- Yes
- No
05
Do you have at least one year of General Clerical Experience or two years of education beyond high school?
- Yes
- No
06
Have you ever applied for this or any other position with Yolo Superior Court?
- Yes
- No
07
Please describe why you decided to apply for this position with the Yolo Superior Court.
Required Question
